this meeting to rder this is the town of Andover Board of Finance meeting for Wednesday January 202nd we will go ahead and recite the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible Liberty justice for all thank you okay we will go on to our first order of business which is public speak Eric I'm going to go ahead I think I just see a Charlene delmastro Charlene do you have anything to add to the public speak portion of the meeting no I'm all hat thank you okay thank you I don't see anyone else and we will go on to item three which is changes or additions to the agenda does anybody have any changes or additions to the agenda I do yeah Louise I noticed that the meeting that was on 1218 it states 12:28 on the agenda okay yeah so that should read 12 1218 good point yeah good catch on top of that that's item 4B yeah I wasn't
meeting but my name is listed on there as being as attending so that's okay well all right we can make that change when we come to that then okay thanks any other changes to the agenda I do y go ahead Kim I would just like to add the transfers for the Town garage quipment I think we're talking about are we talking about changes to this agenda yeah okay so that should probably be 6B okay so that was transfers to town garage equipment well the transfers for equipment that we've sold I just want to check on that okay not sure how you want to put that Mark thank you I just put transfers for equipment we'll figure Town garage okay I'd also like to add hold on hold on Liz hold on we need to have a we need to have a vote on the agenda change want a second actually we should probably go back I don't know to to me Louise's first one's just pretty much a you know that's just a clerical error so I know if we need to vote on it but do anybody want to Second Kim's motion to add item 6B which is transfers the okay Liz okay so name up thank you any
discussion all those in favor say I I any opposed any extensions okay hearing none motion passes thank you okay go ahead Liz I would like to add a discussion about this the ahm youth calculation that we got in an email the town oversight okay we'll we'll just call it the ahm to contribution and meeting or something like that because I was going to suggest we add the meeting to the agenda okay so that would be item 6C which is the ahm Town contribution and meeting anybody want to second that I will no okay thank you any discussion all those in favor say I any opposed no okay no extensions all right motion passes that will be item 6C any further additions or changes to the menu or to the agenda i' like to add one more thing to the disc for budget meeting dates the topic of budgetary expectations from town departments okay normally under budget discussions we can get pretty wide open but we'll go ahead and the item yeah let's go ahead and add it item 5 D2 which is this discussion of expectations the departmental can you PHR phrase that for me yes I'd like to add a an item to discuss budgetary expectations of the various Town departments so Department budgetary expectations okay anybody second that hey Louise thank you any discussion all those in favor say I I any opposed any extensions no okay passes okay any other additions or changes to the menu or agenda I'm looking at something say menu stop that okay hearing none I guess we'll go ahead and move on first one is we have
our approval of the meeting minutes item 4A is the tri board meeting minutes so you have those in front of you those of you that attended should be the ones to vote those of us who did not attend unless you did review the transcripts or something and you feel like you have a good sense of the what occurred in that meeting then you could also vote you know I will abstain because I didn't wasn't there so I attended but I'll be perfectly honest with you I haven't had a chance to read this to read it yet is is that something we could is it possible to move that to the next meeting for approval or does it does it matter it doesn't matter there's no hard and fast requirement to to do it within a certain time it's gener a good idea because then they get posted up there but yeah I'm just saying I haven't read it so I know Lise was there as well I was there and I went through I didn't nothing jumped out at me that didn't look right yeah we well if if so two options here one is that we really I guess Louise and Bill were there so the the you know the two of you could vote on it if you feel comfortable with it or we could you know we could defer it if Liz is going to abstain we could defer till the next meeting I'm neutral with
that I'm fine with defer until next meeting like I said I went through it it all looks good to me but sometimes people remember stuff differently and okay so I'm I'm good either way okay okay I know about Louise but well if nobody has any strong feelings about approving it tonight let's just defer it to the next meeting then great yeah we just won't take action on it okay Mark my apologies it's Joanne oh hey Joan she is yeah I'm so sorry everyone we had some family car trouble today so we were trying to get everything arranged and I thought I was GNA make it on time and then but I'm here so what were you just discussing that's all I wanted to the tri the tri board meeting minutes so Liz was just saying she hadn't had a chance to review them so she was wondering if we could table them until next month okay yeah thank you and again my apologies I would have let you know if I thought I was going to be late but
I'm here now yeah no problem okay so we will move on to item 4B which is regular meeting minutes for December 18 I know if anybody had a chance to look through those I did I didn't see any issues it looks good to me too okay I guess I'll go ahead and say any entertain motions to approve those meeting minutes I'll make a motion to approve the minutes as submitted okay Bill any second I'll second Rob Rob seconds thank you okay any discussion all those in favor say I I any opposed any exensions I do that wasn't there okay thanks Louise that's right okay and yet you're the one that caught the issue with the date so good job okay so we will the motion passes we will go ahead and move on to item five a which is old Business review of budget to actual that is in our packet Eric and just right up front we have anything we need to take a look at I mean we're getting a little bit past halfway through the through the year the fiscal year there's nothing really concerning
at this point okay anybody have any questions for Eric specifically about the the budget the actual so far no kay well I guess we will move on then item IB is the check register any questions on that I only had one and I just was it's just a curiosity restaurant equipment Paradise 11,571 I just wondering what that was that is the kitchen that's the first half of the bill for the kitchen for the gotcha so oven fridge freezer sinks dishwasher all that kind of stuff I kind of thought that's what it was okay thanks yep you got about 12 grand for acoustical Solutions too yeah so that is for two locations we've for a long time had really bad Echo problems in the community room and also in the community center so I worked with an acoustical engineer to come up with a a set of recommendations for essentially acoustical wall panel treatments that will go in both locations to reduce the echo time in the building so that you can actually hear people great what go Ahad yeah what's the the BJ's bill for $499.99 I saw so specifically I can't tell you we use BJs for buying supplies for senior luncheon given the time frame that could have also been the receipt and Bill for what do you call it for the Veterans Day celebration because we buy a lot of the stuff from from BJs for that you who's J who's Nathan L Jacobson Nathan Jacobson is the engineering company that the town uses right now we're paying them for basically three things they're the company that's helping us with the
design and permitting for the changes at the athletic fields on Riverside Drive they're also the designer of record for the bridge replacement at at leak Road you know where basola goes right by that Culvert replacement and then we also o use them for General Engineering Services they're a town Consulting questions okay I guess we can go on to item 5C which is established baking relationship with Webster I know we talked a little bit about this at our last meeting anything more on that Eric or no I was hoping I was going to have a full-blown proposal for you for this meeting but it got delet laid the treasur will be back for about a week the second week in February and so we're planning on having a meeting scheduled between myself and the treasure and the Webster's whole financial team regarding that so we so we have exact kind of numbers for them both discussing the line of credit and then we're also looking at kind of three things one switching over our town credit cards to them you know the line of credit and then the the last thing would be discussing moving some of the accounts that we have and and I know Joanne you wanted to discuss stiff account and the ability to put the 2% non-aps account in the stiff account and the answer is we really can't because we can only have one stiff account and that technically has to stay a separate account but what we can do is we can put it in a money market account
as long as border of finance and bard of bed are both in agreement with that which would get us close to the same interest rate so it's basically not sitting there earning 0.1% interest it would not be nice for them to earn some money on that so that's that's where the kind of the last thing we're looking at with Webster I think we're talking about the capital fund not the stiff not the 2% non lapsing right no I think they well I think they were talking about both actually yeah they wanted to do it for the % account also I we talked about having them break out the you know the capital account as part of that putting that in
there and then giving them credit for the interest but then they also Rec wanted to do it for their own accounts open separate stiff account I think yep Joanne yeah I just wanted to pipe in and I apologize I think I'm gonna be in and out a little bit of this meeting but I'm I've got the volume on and I'm listening at the same time I that's what I wanted to ask Eric because of the request that we did get from the Board of Ed wanting to put the 2% line today to try to gather a little information for our meeting tonight and
I thought from the website again we still have to gather that there can be multiple but you know and and and Mark is right in in briefing what we're trying to do so I know we're addressing this for the Board of Ed I hope that they'll be happy that we're looking into it and just trying to get the right information you know that's all we can do from the authorities that know the best so I know Eric says one thing which I you know I take that you know more than I know about these stiff accounts but when I went online today I thought that they said there could be a couple of them from a town but okay yeah and then can I ask Eric my my big question was what since we're talking about stiff accounts in general what what town money is currently in the stiff account are any of the funds in there I I know we have multiple Bank accounts I mean for at any given time you know the town plus or minus has about $3 million
in the stiff account we move it in and out monthly depending on our cash flow to pay bills but yeah the majority of money that's in our permanent accounts and our unencumbered fund balance is all in the stiff account we keep locally only enough to pay our bills on a monthly basis that makes sense I I know because we we've had so many questions since it's Arisen and you know different meetings and you know now with the board of vet asking the questions of having theirs put in and yeah thank you all right I will be back you're muted Mark yeah thanks just got that other questions for Eric related to that okay so I guess we'll move on to item 5D which is the budget discussion section the first item is discuss and set dates for the budget meetings and I thought I had put some of these in my calendar but I could not find them prior to the meeting but I kind of went back and tried to recreate what I thought made sense so as I understand it from
the charter changes the Bud toown budget meeting has to take place the 2nd week in April which normally we do this on a Tuesday which would put it on April 8th does that sound right to you Eric I would have to go back and look at my cheat sheet but yeah that sounds about right okay the budget meeting yeah the town budget meeting for some reason I have it in in my calendar Wednesday April 9th I don't know if I just got it wrong from a prior meeting or what but that's what my calendar shows with the hearing this the second the week before they usually held on a Wednesday the to budget meeting is usually held on a Tuesday yeah so I mean I may have just gotten wrong I'm just I'm just letting you know I try to plug these in when we make the decisions that's what I had but you know if it's the eth it's the eth that's fine and so you're saying on April 2nd would be which meeting well I guess that would the first or the second I don't know what do you want to do Mark if is the hearing usually a Tuesday the hearing is when we decide it is so typically that would be on a Wednesday I think we've done it so that would be the second Trad the week before if we want to do it the week before yeah if we do it the week before that would maximize our amount of time that we have to work with the budget you know that would assume that we don't have anything that comes up during the
hearing that would make us change it so if we you know I'm okay with setting the second for the town budget hearing it just you know just means that the following week would be the would be the the town budget meeting which I think is fine what we would have to do at that point is once we hold the hearing we would then take the final vote from as the the board of Finance on the budget and then go from there right so so this is all dictated by the charter the board of Finance public budget hearing has to be not later than 85 days before the end of the fiscal year which the 85th day I believe is April 4th so it can be as late as April 4th but then that makes it very difficult because it the mailer has to go out five days before the annual budget meeting and the annual budget meeting has to be in the second week of April between April 7th and April 11th you know we tended to had that scheduled for April 9th so we did have April 9th you're saying okay which is a Wednesday for the town budget meeting correct if my notes are correct is there any reason it has to be on a Tuesday or there's a strong favorability for that I mean I'm I'm fine with Wednesday I'm fine with Wednesday it's our day right so I'm fine with it too that's our day okay so Eric let me ask you this if we have the hearing the prior week that doesn't give you really the time you need to get
the mailer out right so if you do it April 2nd that gives you seven days and you can certainly you can do that because it just has to be in the mail it doesn't have to necessarily be received by everybody five days prior but you just have to physically send out the mailer per the charter it's close though but I think April 2nd and given how tight the timeline's in are I think April 2nd and a April 7th is doable but that also means that on April 2nd if you do the public budget hearing then you are going to have to either approve that day or you're going to have to have another meeting the day after if you decide you want to make changes in the budget right because you have a really tight time window there yep I mean typically I think we've been able to have the hearing and then and then vote on the final budget
immediately following because at that point we beaten it to death as a board of Finance the only like I said the only thing that would be unusual is if for something happened in the town hearing we heard something in the interum that would make us think differently but we would have to act quickly I mean that would just be it and you also could go as early I mean I mean you could go March 26th too yeah but that then takes out one of your budget meetings yeah that's our normal budget or that's our normal Board of Finance meeting date yeah yeah we certainly could but personally I like the idea of having it a little earlier but it does take take a week out for us Liz you had your hand up did you wantan to oh yeah I just wanted to it's been a while since I've been to that
town budget hearing so that town budget hearing basically the board of Finance presents the budget at that time right no what happens that's the town that's the town meeting yeah so there's two different there's two different events the the town budget meeting is the one that's in person where we where we present the budget to the town and give people and and that's generally when the town votes to pass it on to referendum the town budget here Town budget hearing is just kind of a more formal opportunity for the public to weigh in on the budget as it's developed at that point so it's it's prior to the time the board of finances approved the final budget to pass on to town meeting it's just kind of a formal opportunity to for the public to weigh in on the budget okay you know the same the same way they kind of could during a public speak session but it's a little more give and take and it's a little more open we rarely have much input then you know at that point but that's what it's for and they're both in
person they're both budget hearing we've done virtually typically not saying we couldn't but we could you know typically we've done it he one quick question what date are we considering right now you don't have to backtrack the whole thing I'm hearing you for the budget meeting the budget meeting yeah would be on April 9th and the hearing and then the hearings is what we're trying to decide it would either be April 2nd or March 26 one week or two weeks earlier now we have our regular meeting schedule for the 26th yeah right do you think I'm I didn't hear everybody's opinions on this you know I'm trying to keep my ear to the to the listening don't we usually have it one week before I feel like it's been yes because it's gonna take us we're already on a little bit of an earlier schedule right right yeah sometimes we have it early sometimes we've had it more than one week before okay but because you're right because of the tight time frame it may make sense just to do it the week before that's my thought just okay thank you and what I would suggest is if you're going to formally select April 2nd then you also schedule a special meeting on April 3 and you just hold that in case you decide you need to make a change yeah that makes sense and then if you don't need it you just cancel it yeah I mean it would be it would be a ATT a schedule because you don't actually literally have to call schedule it until but if anybody just puts that in as a placeholder in their in their calendar that would be a good idea okay so typically what we do then if we're
going to go ahead and we'll plan the budget town the town budget meeting be April 9th the budget hearing is scheduled for Wednesday April 2nd we'll have a tenative special meeting on April 3D just in case we need it to approve the budget and go ahead Eric yeah I was just going to say and this is just kind of a formality I'm sure they would take your recommendation but it's the board of selectman that sets the date for the annual Town budget meeting yeah that's true true yeah the hearing is ours but the town meeting is theirs yeah it's yours to present but it's theirs to pick the the date y
okay so the other two dates we have on the calendar already are February 26 and March 26 those are our regular budget meetings just because this is what makes the most sense I think we need to plan for Budget meetings on March 5th 12th and 19th which are the Wednesdays in March and then who could ever make them could make them and then can you say those Sor 12th 19th yeah yeah 5th 12th and 19th would be budget meetings of of March yeah just so we'd have every Wednesday in March yep right so then the the question for me is kind of when do we have the joint meeting with the board of Selectmen to kick off the
process and then what meetings do we hold in February beyond that now Eric I think can you I was looking for my notes and I could not find him do you remember when when you expect to have the draft budget to present so I'll have a preliminary draft budget to the board of Selectmen prior to February 3D the board of Selectmen has chosen the third and 10th for Budget discussion okay can you repeat those dates February 3rd and February 10th February 10th is the regularly scheduled Board of Selectmen meeting so presuming that that happens and they're going to limit it to two meetings you could start any joint meetings or scheduling any meetings probably from the 11th on of February so so what I would propose is the 12th and the 19th exactly yeah yep yeah do do we need multiples with them
or do we just do the we're going to have it once what what what was our thought here I think we schedule the first two is you know my my opinion is they can any of them can be joint meetings you know we we can schedule them and and make them op you know optional Y and then you know if if if they're good with what they passed on you know then we can have that one initial maybe a joint meeting just to discuss it run through it make sure we share any concerns that you know might might overlap with the two boards and then we can you know hopefully just go on and do our work and we'll just plan for every Wednesday it's either Board of Finance meeting or a budget meeting up until the town meeting and maybe we won't need all those meetings that would be great but we'll we'll see okay what day I mean sorry Mark what day did you decide to start in February or so February 12th would be the first the first budget meeting my vote was the 19th if I had had if I was able to talk but we've already decided we'll start on
the 12th well it doesn't really matter I mean it's just if we want to give more time we can that's fine no I I mean I I knew we'd be coming down to between I just wanted a little time when we're able to see it to digest it and I know like just the third and the 10th were that's fine no thank you just it it could turn out that the board of selectman has you know some things they want to address and they're not ready on the 10th you know so then we would just cancel the 12th and move on to the next month or the next week because I think we want we'd want them to be comfortable
with it you know we also have March 5th on the calendar and what would we be doing on that day right said the fifth all yeah once we kick off the process we're just gonna meet every week on Wednesday right and hopefully there you know some will be longer meetings some will be shorter meetings we cancel a meeting if we don't need it but basically it's they'll just be all working meetings going through different department sectional budgets trying to reach reach agreement on you know what needs to change and what the final budget number should be yeah me if you think about it I think in the past we've had meetings where we broke things into we tried to keep it to two hours and it would take us two or three meetings to work our way through the full budget so pick Revenue the first meeting and then you know departmental you know we're gonna need that those meetings we're gonna need we're gonna need them all yeah probably most do do different departments come to those meetings or is that done with the board of Select they do they come we can ask anyone to come that we want yeah and and typically we've done in the past is the large the large expenditure departments such as the Public Works we've had Jay come and kind of explain what you know what they're targeting or what you know what their thinking is sometimes we've had the fire commissioner come and kind of explain what their goals are and why they've asked for what they have asked
for Ram has come in to us before Ram comes in of yep y okay okay so we'll generally schedule somebody in those first few weeks to try to get yeah get that under comments okay so you know for the purposes of scheduling and just recap it sounds to me mean like what we have proposed for budget meetings would be February 12 February 19th March 5th March 12th March 19th and then the budget hearing would be the 2nd with a possible special meeting on the 3 if we have a challenge passing the budget and then the town budget meeting we recommend Board of Select when they scheduled that for the 9th okay one question no I'm sorry can you repeat I was not realizing we were starting in February with the budget dates C can you repeat
the February dates I assume it's what February 9 12th and 19th yeah so tentatively scheduled the 12th 12th for the first meeting yeah and 19th and we're skipping the 26th and then we're SK 26 is our 26 our regular scheduled Bo of Finance meeting and same for March 26 so I didn't mention those as addition okay gotta okay gotta okay trying to keep it all straight yeah it's a lot yeah sure is wow yeah I'll send out an email I'm not even sure is and so for the record the one meeting I'm going to miss is I'm going to Miss March 12th because I will not be here then which one Eric aren't you here March 12th okay March 12th yeah I I probably won't be available for that one ither that's a school vacation week for many and so that's my vacation week since my wife is a teacher okay would anybody like to make a motion that we set that is our budget meeting schedule sure Bill okay Bill yep as discussed the feary March dates yep okay I think we all understood what they were yep any further
discussion just the quick question we're starting on the 12th right Mark sorry that's my discussion yeah yeah tely pretty much week after week once yeah with the understanding that we can cancel any of these you know as needed thank you okay you know if they come out of their meeting on the 10th and they're not ready then we adjust yep exactly okay any further questions or discussion all those in favor say I I any opposed oh I did have a question yeah I'm sorry Mark with your absence and Mark's I'm sorry and Eric's at the same meeting Eric usually sets these up he usually does the recording how how would that all get done we're going to rely 100% on you Bill you'll take that's a good question I'm sure we'll I'm sure we'll manage something all right just want to make sure we have that covered that's all yep good point okay let me I'm sorry I missed the vote all those in favor say I I I any opposed any extensions hearing none motion passes thank you okay now we're going to move on to item five D2 this discussion of the Department budgetary expectations so Liz you mentioned this one you
want to kind of explain what you're looking for yeah well I was curious about what we can expect in terms of documentation from the Board of Ed I've been doing a lot of research on other pounds and what is readily available in their budget and on their websites and I just feel like I'd like to see more of a complete budget that includes all their revenues all their revenue sources and including a breakout of a budget from The Early Learning Center and the reason I bring it up tonight is because if we agree that we want to expect that I want them to have time to be able I don't want them to feel pressure you know if it's not something they're accustomed to thoughts Mark it's Joanne sorry I'm going back and forth go ahead Jo I know that we've talked about this in the past and probably the members that have been in the on the board for a while have
said that too we've we've brought it up right Mark we we called that more of a complete budget if I'm understanding what Liz is asking for you know with the budget with expenditures I I just don't I think it's I think it's very basic what I have seen historically and you know it's a pretty big portion of our town budget and I think to has for us to responsibly accept or or not accept certain increases I think I think we should get full support can I documentation go ahead Louise the last senior luncheon actually Valerie was there and she actually gave out some information on the budget and talked about it in detail so what I can do is kind of forward this over to everybody so at least you have something to look at in case you weren't there and she also put in some sort of an enrollment report I've seen that I've seen that budget oh you I've seen that I've seen that and she has it posted I think that very same thing is posted on on the website okay there're also I'm sorry go ahead I mean I and I'm assuming you know this but I since I've got a kid
in the school I get the Seesaw texts you know from from the school and there's a presentation tomorrow in the gym at 7 for their about their draft budget well she also did that presentation what was it where was I it was last month's Board of Ed meeting I think she gave that presentation I do you think it's going to be different I don't know I I didn't see that earlier on so okay so the other reason that I that I feel it's important is because their preschool programs getting very large and it's great it's great that there's outof Town dollars coming in to help support the school and the budget but we have no we have no Clarity on that and it's all it's a it's a town it's Town tax tax dollars that we're approving or disapproving so I feel pretty strongly about it are you are you I guess asking like for financial analysis of the preschool like you know revenues and expenditures specifically just like we would get we should get expenditures and revenues from the grammar school and then with a breakout of the of the preschool they do it that in comentry I have examples I can show it's very detailed I can I make a comment as well yeah go ahead Kim I mean I I I do agree with Liz the the program the prek program is growing and I mean it's and now it's we're looking at maybe 60 children in it that's a substantial amount of children over at the school and it for me it would be much easier to see that broken out however you referred to it Mark I think it warrants that at this time so I'm I kind of agree with
Liz here and also and this kind of ties into my next subject which I don't know if we should just include it the ahm part because the 60 children are not all Andover children because historically historically speaking about between 20 I don't know 21 and 23 kids Pro progress from kindergart or from prek to kindergarten except for that one year in 20 2021 2022 I think it was I could be I think that was the year when there was that boom of 38 kindergarteners but historically there's really only about between 21 and 22 kindergarteners and but the preschool has multiple ages right so you wouldn't expect them all to graduate not they have three and four I'm sorry they're not all gonna move up at once is what Marcus saying right correct about half right but there are there are right so correct so there's three
and four year olds I think so to to add that ahm piece in we know that they open up to other outof town schools or other out of town children I mean and that ahm figure that is calculated that we got that that page on is based on the full enrollment of the Andover Elementary School and not all of those are Andover children so I don't think that's a fair calculation and I think it's important to address that now because the meeting is what February 6th to accept that budget so I think we really need to see a breakout of children how many three-year olds how many foury olds how many and over threey olds and and over four year olds and then others because I don't think the town the town should take on and we're not obviously talking 100 children but it's not fair for the town taxpayers to pay for the additional children that come into the program to base the calculation for the ahm fee based on that full enrollment when they're not all Andover children that's isn't H ahm though all three towns and over he yeah yes Andover SCH it's a good question to ask though yeah yeah yeah andover's preschool has over not Andover I'm sorry Marboro has
maror children Hein has Hein children now I don't know what other towns are coming into our program but our ahm Factor should be based only on Andor children in my opinion unless I'm wrong unless unless there's a reason that that's not the case I'm you know welcome to be educated if you know if I'm wrong but I'm just saying from a common sense perspective perspective to me it seems like why are we including numbers of non Andover children into that that calculation so similar to like the ram calculation right sorry I didn't hear you similar to The Ram calculation we only pay correct right corre yeah I mean depending I guess you know it's a fair question to ask I mean I can imagine an answer to it which would be that if the services are being used right and the kids are not from marbor or Hein and if the kids are from marbor or Hein then it gets interesting right let's say that from centry just as an example right centry there's no mechanism to charge centry money to for ahm is there so if we were to say our Levy should drop at HEB marel would say but
wait they're not our kids either you know this could get sticky is my thought but I think it's a it's a interesting thing to and just you know I don't know how long that's been a thing and and whether it started out maybe we only had like a tiny handful of non-resident you know kids in the preschool and so it wasn't really a thing and now it's risen to a higher level I don't know I don't what the numbers are I think it's a fair question to ask yeah I think we should ask the question with the program growing at the rate that it is and it's wonderful that it's growing yeah and I mean if the new if the the dollars that come in benefit the school that's great but it shouldn't be at the expense of you know the taxpayers like we pay taxes already on our children right education as we should isn't there a lot of money that grant money that supports that I thought those preschool programs thought that was grant money there is grant money and there's grant money that is used certain things but again we've never gotten a breakdown in what the grant money pays for unlike centry which shows all their Grant dollars and
what they go to yeah what I what I think you know what I think Liz is getting at is if our enrollment at the preschool artificially inflates our percentage of the costs our pro-rated percentage of the costs for ahm then that should be looked at you know I I doubt it's a big number but it's not a a fairness yeah we should just sus that out and ask the question so okay so I bring that up because I know Louise you had mentioned you would go to that meeting You' attend that meeting I I kind of think we need to have that question before that meeting so that if there's any adjustments to be made and and I'm happy to to look in to get that answer okay like yeah I think that'd be good I would actually reach directly out to Tess or Teresa Tressa sorry Tess Tessa tresa tra she's the director of ahm that's a perfect question for her T yeah yeah I just wanted to bring since we're talking preschool I wanted to bring everyone's attention that there are with the new laws in Connecticut too with the age there's probably a few five-year-olds I think they brought it
up at the last meeting too remember if they don't turn by before September then they're retained in preschool until so I think that's what we were getting at at the tri board meeting too when we were trying to figure out the ages and the you know the advancing to the next grade yeah that's now we have a little bit of five-year-olds that are going to be involved in preschool too but there are four classes and again with popping in and out as you guys all know and thank you Liz for bringing this up I just was digging through my file when we were trying to have the budget presented in a different way that you bring up in the past I had that document where we were talking about the different grants and then the you know and I think they have we we need to speak to in the report that the board has been sending us I think it's called the Boe monthly report they do start listing the grants on the right hand column so we know the name and the amount but I think we're not quite sure we know like School Readiness will be for preschool and different things I recognize are for the special ed services that go you know something called an idea Grant but we do have quite a few there and then one thing that when did meet with Val about
presenting the budget in a different way she wanted to bring up that some of the grants are not allowed to supplant the budget you know to be listed in the expenses but I don't think it's a bad thing to ask what each one is going for you know if the other towns are presenting it in different ways where it can show that they get 20,000 for a grant and what they spend that on so we're not asking it to be in our budget but just kind of listing those and maybe giving a little bit more information so I see what you're saying but I just dug out my thing and I remember her specifically saying we can't use grants to supplant Bard ofed budget money which we understand but they also use it to pay some expenses you know additional and then she also wrote on there non-funded things so these are different things that they've been able to get through that's my two cents to add to that as we try to get something a little bit different okay yeah more detail I was gonna ask Mark did you and I'm sorry if you said you were going to do this Liz did you want me to reach out to the the finance person at the board to ask for a little bit more detail on the grants is that helpful or are we as a board talking about asking for a whole new process have we decided I mean I I'd like to see a a more robust budget myself with expenditures actuals you know but I I'm just one person so you know they're asking for like an
8% increase this year AG 8% wow yeah yeah they better justify that one I would like to see both the budgets split out by our prek and our K through six kids and to include all income sources income expenses R the size the program I I think that's fair I would suggest Mark that if you're going to do that you as a board should probably vote on that and then you just send the chair of the Board of Ed and vowel letter stating exactly what your budget expectations are yeah I don't I mean I don't personally know that we need to vote on it but we can certainly just through the budget discussion U kind of agree that we want to have a little more detail and then send a note to them just want to make sure we're as specific as possible so AG what yeah so what I'm hearing is we want to make sure that they've identified all revenue sources in including grants that they've been able to get and secure in the past knowing that they may not be renewed and that detail of expenditures maybe year to date including an analysis of what the
kind of the breakout for the preschool you know do they have you know the expenditures for the preschool should you know I you think that they have an awareness you know the treasurer would have an awareness kind of of what the costs are there and the ability to to separate that versus the income of course that they get from it so yeah it should be a simple report based on all their their numbers anybody you know a decent yeah it depends on how they have have it in their system but yeah they should be able to do it right
it may even it takes some work to to come up with well yeah so that's why I wanted to bring it up tonight because I didn't want to feel this way and then want to request this and have them be like oh now we're hearing about this you know I think they should have a fair a fair yeah amount of time to get their stuff together and I I think at Board of Ed the the board of board members tend to get a lot more detail than we typically would you know have presented in a public meeting or something like that so that you know there certainly the data is there somewhere at some level so the other question that you know that brings up in my mind what exactly are you because there's there's a lot of commonality between the programs I mean you have a building so do you want to allocate a portion of the building maintenance cost to the prek do you want to allocate a portion of the heating cost to the prek what do you or do you want to just because a lot of those are basically sunk costs you would do whether you have a small prek or a large
prek so I think you guys got to think through if you're going to ask them to do that what you want to attribute to what yeah that that gets to be a pretty complicated thing and there's a lot of assumptions and Analysis that has to go into that I mean yeah personally I would say that's probably not get it no I mean we could we could just do that I mean if we look at what the building expenses say you know what take 15% or 10% and if you wanted to you could allocate it but Eric is right those costs would be there anyway that's fair maybe not you maybe wouldn't have quite so much heating but you know it would not be huge I think even if we just had a starting basis like okay what's the enrollment what's the attendance you know what are the EXP instru how right how many salaries are going to the prek grants you know salaries grants you know everything having to do with running a school for the preap other than the building itself yeah if there's specific supplies that are specific to the to the pre correct yeah I think that would be getting a little too much if we're asking for we don't need to I don't think we were doing that I think it's nice to know I they they talk often and I believe them that they say it's a self-supporting that's what she's always entity because they she says but we don't and I don't doubt that it's self-supporting but oh no no no I understand you want to see the reports behind so like I said that's more what we're trying to do we want to get across
that we're not trying to little my thing like Eric had said oh how much heating how much electricity how we're not going there we just want to kind of have a breakdown and that was a good good point just to see where we are because those numbers are very high like in the 60s so right yeah Mark I'm just going to ask you since you know what we're looking for are you able to send that email or draft it because the way you presented it with what you just said yeah what I'll do is I'll draft something and I'll send it around for all of you and if anybody has any input or comments you can you can reply and then we'll follow over to them yeah if we can all look at it before it goes yeah and if I'm missing anything or somebody thinks of something different you know we're all it's you know we're all in the position of being able to ask for specific information doesn't have to be a joint board thing there's just a little more eff behind it if we it's a big surprise because we have I mean it's been two years in a row you
know and now that we're going back and forth and talking about different things I mean it's it's worth since you know it yeah we've been getting more data but it's ahead of time and Liz was being considerate too because the last thing you want to do is prepare something and then at the last minute you're asked to bring in more so yeah now that we're in January okay okay that sounds like the plan there anything else under that we wanted to address that was it and that was it for the ahm piece and I will look into I'll contact that person about our yeah and if it is true that we should only be considering Andover students then I will reach out to Valerie and ask her to send me a detailed report of yeah we should know what the breakout is yeah yeah yeah I mean I think we should have that anyway as part of of the budget frankly I mean I really think that should be part of the budget but I think we need to know this sooner than then be only because this meeting was coming up yeah yeah although it is going to make a pretty small change because as far as I understand there's only like four out of time kids in the prek program it's not a big
number and the prek or the total School enrollment is only half of the waiting factor for the the formula so the other formula so it's based off of two things it's based off of the Circ Town profile for overall population of town and then on the actual school and rment it's based off of those two factors and it's an average of those two so if you think you know four out of 396 you know is basically 1% and then but it's only half in the waiting formula that means it would be about a half a percent change so theoretically it's about a, bucks as I understand it okay it's good to good to know the kind of the scope fairly small but it's I still think it's worth asking the question just yeah I think it's important due diligence y okay well if everybody's good with that then we can move on to item six
which is new business 6A is to discuss the board of ad stiff account request so Eric you're kind of already addressed that that your belief is that we can only have one stiff account per Town Joanne you thought you had read something that indicated we might be able to have more than that so it sounds like that's I don't know if that's really a question that the treasurer could answer or we need to do some more digging on that I did Mark you know I did send her a couple a list of questions just to find out you know what the process would be how would we do this you sent the treasur the C okay you know just to make sure because she has sent us between the board of you know the Board of Ed has been asking a few questions along the way so I kind of re you know reviewed my emails tried to get information out of there and I feel like Cheryl at one point said that if they wanted to it does have to go through the board of Finance so I think they're following Cheryl's direction to ask about it but I don't feel like I'm the authority on it so so I want to make sure we have all of you know have our ducks in a row so I did go
on the website and I'm trying to find the page right here okay but I think we don't we're not in any under any you know urgency here right so we have sounds like we have to do some more research and and maybe see what you know if the treasure if we find out more information so okay so know that I have re out Outreach to her I'm sure she'll get back to me she usually does within a few days I only sent the email yesterday so maybe she can guide us on how we could do that and then I guess their second subject like Eric had told us too at any given town the town at any given time the town has their cash flow going through the stiff account already depending on what's coming in and out so most of the money is there so that's a good thing so I just think we need clarification on the AES Capital fund account as well you know the AES 2% La non laap account the 2% but then I think they asked about in the same email they did ask about the capital account as well so like you said no decision I don't feel has to be made tonight definitely I had gone to a board of ed meeting and spoke up and another Board of Ed member had spoken up too just stating that we're glad that you know we have the stiff account we're glad the Board of Ed has a capital account now and we'll get all of the the
logistics of stiff accounts worked out eventually but you know we've got to get all the the facts together Mark sorry the one thing to that that the board has never really weighed in on is that since we moved the money into the stiff account and actually even before that the town always accounted for that interest income just as a revenue stream overall for the town and in fact we list investment interest as a separate line item on the town's Budget on the income side you know and and it's a fairly considerable amount in if you take 12 months of data December 1 23 through December 1 124 that's about 184,000 in Revenue so it's a pretty big chunk of change that we're getting from the interest but the question has become should that be sub allocated to all the capital funds AES thinks that the AES Capital fund and or the 2% non-aps and the AES Capital fund those interests should be allocated to the individual account not to the budget as a whole and that is a border of Finance question how you want to deal with that because if you're if we're going to be
sub allocating then that's basically $160,000 $170,000 whole in our budget we have to fill so that that's really a you guys question yeah I thought we had taken that question up I thought we had addressed that I think that the generally I think the feeling of the board was that it it was fair that if the you know there's a capital account that's dedicated for the school that it should you know that the or the 2% non lapsing account that any any interest that ACC Creed really should be allocated back to those counts I thought I thought it was discussed
that it would stay with the general fund I may be misremembering yeah we may have to go back and look and it could be that we never took action but just voice General opinion on it too I feel like it's been discussed a lot and Eric spoke better than I clarified about you know we're trying to say this is a good income stream for the town you know having the stiff account in general and I I spoke up at their meeting and said it right to them that I get this I get this is new and everybody wants their piece of the pie I guess you know is what I want to say like if it's the money allocated there they want the interest too but we can't lose sight of the whole thing in general is just good for the town and so I was very pleased I'm taking my lead from Eric that a board of ed members spoke the same way at their meeting and said you know we get it we do want to get interest but overall let's be for the town getting this extra money and then I don't think we did take action we didn't I think I think Mark's right I think we thought it was fair but I think it was at the we're just at the beginning stages of trying to figure all this out because it's extra didn't really dig into it yeah and
then we will have to under my person we may have decided it was really a decision to budget time now that I think about it yeah because that would change the allocations right so I think that we may have deferred it to the budget process M okay I mean it's a hard one to say because like Eric said if we take it away then we have to fill that hole yeah which we don't want to do you know I mean it was it's a it's a bonus for the town but I understand certain funds like we're gonna have to to talk about it more I think you just end up with the reduction in the allocation to those funds right right that would keep the
intent of the the budgetary allocations but the way those funds are set up in the past they wouldn't have made that kind of Interest anyways right right they would not have made that interest they and the accounts that they were in in all their little individual accounts they were probably making 0 Z something percent interest and so this is a bonus for the town it's a good thing for the town for everyone and on their own they would not have made this kind of interest it's it's a benefit to the town that everybody's going to benefit from so I I think that's how we have to look at that but I agree yeah yeah I mean one way or the other I mean there's a certain amount that's going to go into those Capital funds and there's a certain amount that has to go into revenue for the town to pay our expenses so you know my guess is that if we do
allocate that that interest back into those accounts we're probably going to have to reduce the amount going into those into those funds right right I mean if we keep it simple take yeah right keep it simple and keep the interest in the general fund or the whatever and then every budget season we're going to have to contribute towards a capital fund of one or another anyway yeah and I don't know how much work this would put on the treasure whoever is allocating you know maybe cherl had said it wasn't that big of a deal okay yeah she didn't seem to think it was a huge thing it sounded like a pain in the butt to me didn't seem to think it was that big of a deal so I didn't see that as a as a big obstruction I think it's more just philosophically you know how do we want to deal with it as a town and I think we're so new isn't this our first full cycle of having this additional Revenue so to have all of these decisions and you know it's yeah yeah but I do think it is something we have to address as part of the budget process you know we we'll have to make that decision right oh okay so I noticed on the the minutes from the 1218 meeting it says under new business at the very end it mentions about let's see the 2% non-aps account not included in policy as in a separate account but under that it says Boe able to add surplus funds to either account so I can probably explain that to you so the Board of Ed presumably
most years runs at the end of the year a slight Surplus you know as does the town okay the the Board of Ed by state law up to 2% of their budget can be put into What's called the 2% non-aps account without any other approvals by anybody they just have to notify you that they're doing it and then it's it's the treasurer's responsibility to automatically transfer they basically cut the town a check from the town's or from the the school's checking account that goes into the two n 2% non-aps and account and then there is additional any money outside that 2% non-aps account what we've done the last year is we've allowed them to put that into the the AES capital account now they could choose not to put that money in the 2% nonlinguistic school has Capital expenditures that we need to be budgeting for and the object is to set up all these Capital funds so that you
essentially level fund so you don't get any big shocks in any one year when a project comes up you keep putting money into it and then boom now you need to tap it for X that makes sense okay okay thanks excuse me Louise did you get the email we had sent out the the revised policy of the I think that's what that was referring to right what what AES could do with their money at the end of the year once it's been audited yeah Eric Eric just went through it but if you I think I included you on the email and it's pretty pretty simple so you could look at that too that has no effect on any type of surplus I mean from the the stiff account the monies that they get from the stiff account no no no not related no I forgot you weren't there in December Louise I think yeah yeah was okay any other discussion on the Steph account okay so we're going to do some more research there so item 6B is Liz had brought this up this was a discussion about transfers Town garage for the equipment oh I think I did yeah Kim I'm sorry did I say Louise Liz you did no Kim Kim did Kim did sorry so I didn't put I just wanted to ask if
because we sold some equipment has the money gone back into the general fund for the sale of the equipment because I'm not able to figure that out looking at the information that I have and I believe that that's what's supposed to happen yes that was a recommendation from the board of Selectmen which the board of Finance voted to send it directly to the general fund okay so you won't see that because it was so it's in the current budget year so you won't you know that's not something we're really going to see and have visibility on I mean we could give you deposit tickets and and show you that it went in but you won't see that pick that up until the audit comes out not this audit that we're going to get in a month or so but the audit in a year plus a month or so okay okay I'm just trying to figure this all out and I I wanted to ask that question thank you yep so I know also that the town
administrator's report was submitted from the agenda was that on purpose normally do talking about this for today's meeting yeah I don't see it on the agenda no we yeah we didn't really have it yeah I just gave you the board of because not most of you don't go to the board of the I didn't write a separate administrator report for the board of Finance sometimes I do but I just we're in the budget season I don't have time so I just threw my existing report that I gave to the board of Selectmen to give to you because that has some information yeah it's in there it's just it's not on the agenda but it's in our see yeah I see that all right so we're not going to discuss it then ni I take it is that correct Mark I think you're muted sorry yeah we can't because it's technically not on the budget I mean we could talk about it during board open discussion yeah not on the agenda thank on the agenda okay not a problem okay so Kim you are you good with the answer there so it sounds like those transfers were done or being done and yes I am we can okay thank you
yep okay and then I have also item six C this is the question I think that Liz brought up about the ahm allocation and Liz your questions were answered in the previous discussion right yes I will find out the answer to my questions and go from there okay add add him to Future meetings to okay so if we're good there then the next item is agenda item seven board open discussion does anybody have anything they'd like to bring before the board I will all oh I was gonna say I could let you all know go ahead I am headed to Florida for the month of February I will be just moving my domicile for a month to go for something warm I will be able to attend all the meetings through zoom and all that as well so are you I'm sorry are you volunteering to host the meetings there in Florida is that what yeah sure come on down Indian Shores come on down oh I was just there last last May or April Indian Shores yeah I have a good friend at Bradon but we had a kind of a GU trip down there so oh fun yeah so I'll be there for the month and be back to early March you know because we're driving March will that affect hopefully I'll be back by the 5th if I'm not I'll I'll be calling in from
wherever I am you'll have access reme Comm I'm bringing everything with me so okay okay good have fun Joanne board open discussion yep yep just I have a quick question for Eric I had emailed him but I don't think he saw it or I know he's busy Eric I know that and I'm not asking anything personal about Personnel or anything like that but you had stated in one of our meetings that because of the change in the formula to the murf system that you know and we it's public knowledge we have a retirement coming up in the town you know due to whatever is there is there some kind of can you tell me what happened is it just in the formula and figuring out payments to the employees or was there anything that affects the town contributions or things so it
affects the town positively in the sense that when the actuaries crunch the numbers it means the town has to put Less in to the account than we did previously as you might have remembered the the the percentage of a person's salary that the town had to contribute had climbed to you know somewhere in the low 18% into the requirement and the change dropped it down to about 15% what it does basically is states that instead of the the way it used to be is that there was an automatic cost of living increase for retirees that was I think 2.5% it could be higher if inflation was higher than that but it couldn't be lower than 2% and that provision is going away over the next couple of years so if the inflation rate is less than two and a half% then the employees would get less of a cola in that period so it's enough of a change that several two employees are going to take it the town clerk is retiring as of eight days from now and the Public Works Foreman or Supervisor Jay cuddle is probably leaving prior to July one and the the change is affects this
whole year they're allowed when did you say it's going to change again sorry the change anybody that is still an employee as of July one is affected by the change yeah thank you Eric now I understand y appreciate discussion you might ask Rob to talk a little bit about CIP Rob would you like to talk about CIP well yeah sure let's see if I remember it right Eric we had a presentation from the fire department they were asking us to approve a project to replace some counters and a Cabinetry in their kitchen well they they two rooms the kitchen was cabinet and counters and there was like their I don't know operational room what have you their counters beat up the problem is I forget the price tag that we agreed up to Eric do you recall I would have to go back and look at the CIP meeting minutes I was at the meeting where CIP approved that the estimate from Ron Mike was around $166,000 I feel like we approved up to 18 more than that yeah I think we rounded up a bit just to give them some play because a couple people raised some questions and you know you might want to check on this or that so I think we wanted to give them a little bit more the stuff they've got is quite old I you know it's not in disastrous condition but I I think we felt it was justified and so agreed to bless it and send it onward so that's that was the the gist of
things oh and and the they targeting this budget Year yes right so Mark actually what I suggested is that since that is a building related expense it would probably be reasonable to take that out of the building maintenance fund which is the capital fund for those types of projects especially since we yeah so so I think we have the budget left over in that fund we can theoretically do it this year I've asked the fire department to come back with at least three full responsible quotes on that you know and they're separating out the Cabinetry from the the the top so they'll have have quotes for both those elements both with labor so the board of Selectmen has agreed tentatively to
take it out of this budget but they want to see the actual details of the quote but so just bringing it to your attention that that's that's happening and seeing whether you had any questions concerns with that part and then the other thing was the their equipment they need to replace a bunch of their turn up GE right turn up GE no I think we knew that was pending yeah and once again I'm sorry I'm a little out of it today I can't remember off the top of my head what the price tag was on that it was more I think and that one obviously would come out of the fire equipment fund I think it was Che 200,000 wasn't it it's just 200,000 yeah because it's like 30 pieces of gear or something like that or 20 pieces of gear would they they want to change out everything to keep everything standardized it was you know it was a good explanation from Wally yeah so my my question about that is does it all have to be changed at the same I mean we're talking $200,000 can they do like they can't step it up like five this year because I know there's 30 pieces or something like that right so Wally's explanation was that it's really really really helpful to have all the
equipment be the same because there are a little changes and then you have to have people trained on different types of equipment if you might not have a single set so even so I mean since it's been a while since we changed out the equipment there have been changes these things kind of go through iterations and they function slightly differently and so they they would you would have to have your training it it might make their training process a lot more complicated if they were having multiple sets of equipment so it made sense to do it all in in one shot I see I mean if there wasn't that hurdle then yes I think I absolutely they' look at doing a staged swap out 10 at a time or something we can we can always have Wall-E come and make presentation to us B question got asked by that kind of money yeah yeah that I mean we asked that question you know and he and that was I think I'm giving a reasonable fact Sim of his explanation it it really boiled down to to this the fact that it wouldn't be the same stuff and so you'd have guys who knew how you do one one piece of equipment but not the other and then you have to train them on both and and then in an emergency situation which ones do you have on the truck and it they didn't like that idea at all let's put it that way yeah I think I think we should have
them come and talk about it when when the time comes how do you know how many firefighters or volunteer firefighters we have roughly 35 okay between oh really that many but yeah but that that includes not everybody's a firefighter that includes the EMS overall there's about 35 members of the endover volunteer fire department but not everybody's a a trained fireman the what could potentially be done and it would not be what the board the fire dep Department would necessarily want if they're going to turn it over because the the the SCBA units that they have now are vintage they're a design from the mid 80s that was like the fourth iteration of that type of equipment when they bought it and they although they acquired that over a period of time as the department got bigger they purchased all of that same essentially model and vintage so some of the stuff they have is as old as 30 some of the SCBA stuff is as old as 35 years old some of that is newer on each vehicle they have they need basic basically eight sets so and there's really two vehicles that the sets would go on so theoretically they could the minimum they could transition at once would be 16 they would prefer to transition 20 at once because 20 gives them two sets for putting people through the Connecticut fire academy because you're required to carry your own s SCBA and it's not available to the town if you're off training and then you know one to two units in case you have
them in for repair because you have to send them back when when they in for repair so you know one possibility would be to purchase if we're really tight on funds would be to purchase 16 of them and then wait two years and purchase another four and get them all the same vintage so that's a possibility that's not what they would prefer you know and I'm I'm sure the Fire Commission would be happy to give bring you in the actual equipment to look at and and understand why but basically what they don't want to do is if you're grabbing a set off the rack and you're plugging in your air bottles you want all the controls where you know they're going to be and you want the hookup to be the way you know you don't want to grab one set and then grab a backup set and then have it be set up differently so that is the goal a lot of their other gear like their turnout their the the helmets the the physical turnout gear that is all just part of their operations budget they buy a little bit of that every year they buy some boots they buy some pants they buy some of the smoks they buy some gloves but the the turnout gear is the the thing they want to buy kind of in Mass theba say is there a way to get a link for
what they want to purchase just so I can make myself familiar with it I'm trying to you know understand all of this I think if you Google turnout gear or you'll get an idea of I think the ISS is the self-contained breathing apparatus it's the mask and the oxygen Regulators this is the stuff that yeah keeps them alive in in a fire situation the other thing is I'm just curious I think there's a really limited number of Manufacturers where they can get this stuff and they've had a long and good experience with with the one they want to use so is what it makes it tricky to kind of try and save money because you know there's not a lot of places to go and places where they they can like vouch that the the manufacturer is good for the you know not only the equipment but the the repair stuff too right Eric
where they have to send things back periodically to get them fixed up because they inspect these things very consistently and if any throws any kind of error they're going to have to send it back they can't repair them you know okay well sounds like action for action for a future meeting and I think with that amount we we definitely want some in depth discussion about it g Wally give his Spiel for sure okay any other topics for the board open discussion I just have one Eric looks like the old Charter is still on the town website I don't know if we can get that updated to the new one and that's all I have speaking of the website there's a couple other things I notice are missing where is my list I started writing a list because every now and then I'll go on to look for something and I'll click a link and it's broken I'm like and I I should deal with it when it comes up but I don't I think it was the so the final budget for this year is not on in the budget tab on the on the website and I think there was also the last time I saw an annual report that was uploaded on the website is 2020 to 2021 shouldn't should shouldn't we have those every year yep or is that something that should we see those every year should those be updated every year I
don't know I'm just asking there should be a report every year yes okay well there isn't then and I was wondering why under the finance Department page there's a link there's a link here to visit Andover Elementary School website just it's just a little thing but just curious under why the finance department page there's a link to visit Andover Elementary School website I guess a big CH of our budget probably yeah probably they don't control it yeah yeah as I find other little things like that Eric I'll just keep a list of them and I'll shoot you over an email because yeah assum that would be perfect and and one thing that I'll you know to be honest with you last year because I know I needed help doing essentially project management I swapped from having a full-time not a full-time but a part-time admin assistant to just assigning my admin assistant role to the part-time tax collector so that is the only person we have doing website updates so it is problematic and and I admit that it's
just a yeah oh this isn't a criticism it's just things I notice now and then now and then and you know yeah absolutely but I should just let you know yeah shoot those to me in an email and I'll forward them to to Kate to address so discussion okay hearing none I guess we'll go on to item eight which is correspondence if we had any correspondence other than the ahm thing which I think we all got the next last day or so I haven't received anything no we had the email that we already addressed from the Board of Ed about the you yeah about the stiff account so y eah okay I guess we move on to agenda item nine which is public speak looks like we still have Charlene is our only member of the public there do you
have anything you want to bring up Charlene no thank you I'm all set okay thank you and I give you a lot of credit for sticking through this I know fascinating stuff I know and so that brings us to adjournment would anybody like to make a motion to adjourn I'll make a motion to adjourn okay Louise makes a motion to adjourned we have a second I'll second it okay Kim saw your hand first any discussion they'll try all those in favor say I I I any opposed okay any abstentions hearing none and the meeting is adjourned thank you everybody and we'll we'll be seeing each other before too long feel better quite a bit