right, it's time to bring to order hand overland versus commission meeting for June 2nd, 2025. Roll call should do that. Yeah, Matthew. I don't think you can't actually see incident. We have five members. It's very very rare. have I don't see any additions or changes in the order to the agenda since there really is no agenda except for well what the approval minutes of April 7 regular meeting minutes Anybody find anything right? The only thing I just want to say I said to Joe, I know Hank was talking about conservation stuff. So I didn't know if we wanted to add you guys want to add anything for it or leave them or just because I couldn't hear anything on the recording after, but it's up to you guys. Oh. Oh. So did he want to send you something? I I haven't talked to him. I don't know if anybody wants to add anything. Okay. Are we leaving him? I'll second it. I don't know. Did you want to What? It was What was he saying? He was incomprehensible or something. I could Yeah, because of the bar. I couldn't hear like I knew Hank was talking. I couldn't hear a single word. But want to
say. So there's not much written in that part. So like if anybody wants to add anything or any wants anything wasn't anything that was pertaining to a case. So it says discussion and review of draft completion. I think it works for me. all in favor. So, we already went. All right. Okay. Let's get public comment. old business, new business, blank. did you have anything, Joe? No new public view permit or anything. It's got pretty quiet. Yeah. a few things that like haven't been submitted, people are talking about, but nothing nothing big sh more information Oh, I I did read through them. I have a few notes, but I don't start my notes until like the fourth chapter. is there on the website? no, they aren't because they're draft. yeah, I could to you just I mean were there m any major changes? the only big one was the the town charter, the way resations are handled changed. So I just updated it to reflect that. And then the rest of it was just me going through and trying to reword some stuff that didn't make sense. updating some of the links
and some of the, you know, like this the Floyd thing we got here. Checking that just yeah trying to make it more useful unnecessary word. It was just it was a lot to read and and that's why because our it's like we're not supposed to the review technically till next month. So that's change them whatever you know. Doesn't matter. But the only thing that was stood out to me in one one the last sentence of the second paragraph I was a little unclear that in addition the the commission may also be delegated the responsibility of protecting other water resources in the county or other authorized ordinances. I'm just kind of confused by that. I don't know. It was it was something that was in the original one. Yeah. So I think for maybe for commissions with like aqua protection areas or something we wouldn't have. Yeah. Do that. So anything but I mean it might happen in the future legislation or something. I don't know. I guess we don't need to put that in there, but yeah, it's also thing and it says other water resources that talk about what the initial water resources are and how water surface water are under the purview of the commission. So, it was just kind of a it just struck me as a little bit Yes. I don't miss Zoom meetings. So now that you're in yeah, when the transition happened, that's really what happened, right? I mean, what was the guy name that that's the one after he really liked, you know, but when he was he talked and it was like,
don't have to do this, make it this way if I was going to be the chairman. And then even reading some of these reading through the stuff. I have to print it. I I can't read it on the computer. If you ever need to print it oo, but it's it's Yeah, it's very intense on a computer. Yeah. No computer. Oh, is this it? Yeah. Yeah. You just go section by. Do you want to look at it? I have it. This is all right. This is it. I guess I don't know. Are we gonna You want to read it or do we want to just go through itually and then just say that looks all right. We don't need to change that. Yeah, there was some things. I was looking at the planning and zoning ones. I think they're less descriptive on the job description and stuff. so something you might want to like specific like this personal
partly from around when we hired you because it was unclear agent did when John Valenci or the former agent up and left it was like last shot. Yeah. No, it's kind of nice for that. Tells you all the stuff that needs to get done, which should it should that should be like in there some somewhere. I don't know whether who does it or you know I guess it's like what exactly can we change? I mean, who do we answer to? I don't know. I talked to Carol clerk there, former former town clerk, I guess, but she I don't know. I was like, "Are there any requirements for bylaws?" Like, is there like a statuto? She's like, "No, not really up to the commission." So, I think if you have them, you're kind of bound by them. Yeah. It should be it should be what you want, you know. All right. I'd like to look at section four, the membership. Yeah, that's what I don't have anything
started. Everything seemed normal to me and made a lot of sense until the thing the thing that I was looking for is that I think I didn't see anything it talked about we volunteer every two years. You know, I remember two years ago in July, who doesn't want to be on the wetlands? And we did. And so everybody's name got nominated to the board of selectmen. And that was that. I didn't see anything on that here. And I was wondering if we were intentionally going to everybody's a member until you die or resign. I still don't know how I'm on that committee. I mean, I've never been elected or up to here. Yep. It should be an appointment. And I think all of our [Music] terms expire soon if they haven't already. Probably like June. June 30th. Yeah. And so we can just assume that everybody
wants to be here again because nobody resigned. And but there still has to be an appointment letter I think go to the board of selectment and then they approve us all or or not. You can Yeah. Well, is that in the town charter like doing it all at once like that? I know. Well, okay. Planning and zoning. I know we tried to stag that you know that so and I know right now yeah we got you clean slate so everybody could leave it once if they wanted but you could do that with resignations too. I just I didn't see anything in here about how that was going to work. You can see that's elected. What's that? Is KY elected? Yes. Okay. That's a little different. And it's elected for a four-year term. And I know here we're doing two year. I can't remember if that's always been that way or that's just what we did last time. I think that might be in that ordinance, the town or there's a lot in And if you wanted to read it on paper, I think I the lucky version. I don't know. I just had the sugar here. I'm reading my notes, but I can't see. Oh, I mean I just I'm just gonna say this when I was on it the other committee with you the other
whatever I just got like nobody wanted me to come anymore so I I just went away so they were different this was different than than now. Well, you have to get elected. Right. officials over unless you resign like you have to get reelected to each. So, I don't know if the ordinance agrees with the town charter or vice versa, but it says I don't think it does matter. four years started. regular members shall serve for two-year terms. Alternate shall serve for threeear terms. Clean up. Well, you have to go by the ordinance or the town chart. I don't know which I'll supersede average. I guess I'm unfamiliar. Would there be a change to ordinance about the board? We should put in there what we're going to do. You know, if we're going to do something, then write it in the Bible as what we're going to do. And that's Yeah. Then it gets submitted and Right. and they would vote on it or So, the bylaws are basically just like our agreement for how the group is going to conduct. We write them, we change them, we vote them, but nobody else is saying it. It's just kind of internal how
things were done. Hopefully they settle a dispute if someone you know this wetland is a little weird because it's from a state statute but yeah I don't know what the town says at this point versus the ordinance. Yeah. Yeah. The town ordinance. So, so the state statute basically says each town can establish their own commission and some towns they're combined. BNC and wetlands are combined. Others like conservation wetlands are combined. A town might have three combined. so then ripped that state law and said, "Okay, we're passing this ordinance that says we're going to start a wetlands commission and here's going to be discharge." kind of flushed out the plan for the commission. I don't know if it was a town charter
probably at the time the ordinance was passed but I don't think we always remember the reference ordinances and vice versa. so it may not be the same in the town charter at this That makes it sound like in section one shouldn't just reference the Connecticut general statutes. We should also reference the ordinance, right? like the ordinance created the commission in the town of Andover ordinance is important because it does define as well like we have a conservation commission there's an ordinance related to that but it does kind of spell out what wetlands look like in handover finger at that point. regardless of all that, if you wanted to add in the real quick, every June members will, you know, confirm in writing their intention to serve as a select or something like that. Doesn't even have to be confirmed in writing. Confirm, you know, you want to continue on. Yep. Okay. Yeah. And then you know Joe prepares the memo and and the chair maybe signs it. I don't know how goes to the board of selectment just so they know and they do their official appointment of the people. But you know I think our appointments have to be confirmed by the board of select. So you're picturing something that ends up in minutes like well you know could
be could be just a little memo that gets sent here to the board to select the meeting and and then they you vote to approve it and that's that you know there's a section on there general like boards and commissions and I think or appointments that I could get add Joe a letter whatever it in that section just so the minutes like you So wetlands is under the further down there in also. Okay, awesome. Thanks, Well, I was reading the membership chairs duties. The chair is notify the major political authorities and general public 4.3. I'm thinking how am I going to do that? Okay, so here's how that works. You know, and it's changed a little bit recently. All of a sudden, we actually tried to do what it says there. But when there's a vacancy because somebody resigns, the town clerk notifies the the different you
Democrat and Republican committee and they take charge of putting it on the website and they'll put it in the river east. They were looking for a vacancy. So all that happens with no work for you. So okay. So that I was thinking what we should Okay. So I that's how you have to verify then that someone dying or there's an opening or whatever. Yeah, there's an opening. Yeah. Okay. So that's that's I don't know maybe we should just take that out of there wherever it was that I well and I think it's quoting the language of the town is my ou could you could read that specific I think it's good to be active with trying to find people it's hard to get people all be part of these commissions Right. Requiring people to notify everyone. I've never seen a board of selected act to fill a vacancy. Yeah. We have so many. Yeah. So, the opportunity is there. Well, for someone individuals. Yeah. Like four four right there right in the middle. A commissioner who wishes to resign office must do so in writing to town and bring forward the first selection commission chair which I can tell you right now. Yeah. But didn't we have that? Well, wasn't there someone that was we had listed and we hadn't seen them in over a year? Well, and I think that's why I think sometimes you have disputes, you know, it's not always nice people on commissions and so it may be that there's a personal disagreement between the chair and individual that wants to step down. They don't ne want
to talk to each other. So, I think that is addressing that. So, we shouldn't like I'm I've still got the stuff on this. It's like shouldn't we just since we can Why don't we just take that right out of there? Take what? 4.4. Doesn't want to know. Why would you want to take that out of there? That's not We don't do it, right? Well, how to get off it kind of instructs you on how to leave the commission. And would you rather someone write you a letter so you would know what was going on? Well, now the thinking is you could fill it quickly as opposed to the way. Oh, I see. I see what you say. It's It's not Yeah, it's more of an instruction. Yeah, it's more structure, but it's
not if somebody resigns because they just decide to leave the state for whatever reason and they don't they just leave or whatever. Then you're just sitting there waiting. Yeah. I mean, I would think you want to know, right? Correct. Okay. All right. I see. I guess I'm I'm following this a little differently now. It's it's more of a courtesy. Courtesy, correct? as as opposed to just not showing up. And that's what changed in the charter is, you know, the board of selectmen don't have to approve the the resignation, you know, because they can't say no, you can't stay here. Yeah. So, you're letting them know. And again, back on what we just gone through with a couple of our people, we didn't send it to the board of selection. We just you know, went to the down clerk. I got a copy. We went out and got new people and and that was it. And but I think it's just like a job. If someone was going to quit, you would want them to give a two week notice versus thing. Yeah. As a courtesy. Yeah. Okay. I I got it. I guess I'm looking at it from the wrong and then this way you
know and you need to replace and it's that's what gets the ball rolling for the down clerk to you know notify the political parties and get the ads in the newspaper. What was your concern? Well, it just seemed like that was something that what I remembered when we had our last one of our votes. We had a referendum type vote and one of the things was that we the if you wanted if you were on like say the government's commission and you wanted to resign you didn't even have to write a letter to the to the select committee. It's like we voted that down. We used to like it was mandatory. So mandatory I guess. Well I don't think you can make selectman had to vote to accept the resignation. They had no choice if we that's been wetland permit coming in. Do we vote to accept it or it's kind of near the clock
starts and off we go. So, but I think that's just saying as a courtesy, you know, notify. Are you okay with them notification to the town? Because it is a little bit awkward the wording. I wasn't sure like as the person resigning forwarding to the first to the clerk or forwarding that the first chair. Yeah, maybe it should just be the first time because that the first I wonder if that's when they had the different form of government and have a manager so the first time so maybe out of date anyway selection like the chair right I I mean the town clerk is the one that does it say somewhere else in the
universe like policy super laws what the town would do if nation received I don't know I don't know I was just very happy with what I got you know okay that worked out must it still says must do so would you rather say it's too Yeah. What if it Well, it said you must. No, but that's what I'm saying. What if it changes? Yeah. Maybe it's it's kind of like I think that that we was what we were trying to get away from. If somebody wants to resign from a commission that they can just resign. I mean, they could just maybe give the town clerk a call or something and just say or right in our case it would be like hell Joe, you know, I'm going to have to resign whatever. But I'm sure there have been people through the years that just stop take a job in North Carolina. That didn't happen. That's not happening anytime soon. No, it did. Ed took a job. Yeah, but we saw we saw his name on the thing and then like we didn't know if he was coming or not cuz he we talked about removing him from the commission because he didn't show up anymore and then he asked he's like you might as well kick me off. So then we didn't make a motion but then he was still oh on the role you know like the list for commissioner. So when you went to get sworn in my recommendation I got look we had to it is one of the commissions that but then I tried to contact him but he didn't get back to me. So then they're like well we can't take him off without
his letter. So I had to dig through the town the ordinance. You can't just keep somebody on indefinitely. So it just it just delays the process of Well, like pretty much the next one does talk about that if somebody misses two of the Yeah, that's what we went off of when we're talking. I can give another like awkward example from a few years ago when I first joined. So the chairman had resigned quit I don't know it was prior to my joining but there was no official chairman so there was always like the vice chair acting as chair and then someone getting nominated be vice chair and so that individual who had been vice chair acting as chair announced that he was resigning did so and then a buddy on the board was like no no we really need you there so like the group had you know planned for his resignation figured out new officers and then he like came back and I was like in charge now. And I was like, well, you quit. Remember what you think formal letter would help you? I think so. It's kind of like hit that send button too fast. You wish you didn't have that set button on. Yeah, that was very awkward. Yeah, I remember that. That's right. You remember the time? Yeah. I don't know. I still I even though it's I can see I looking at that 4.4 in a different way. I still feel like it's a commissioner who wishes to resign from office must do so in writing to town clerk with a forwarded copy to the first selected and the weapons commission chair. Is are we saying that he has to write three letters? Well, I think we were thinking like email. Yeah, went by
email. That's kind of like something that I'm not I don't do. So, are you are you anytime soon? not just something about it. Well, and I think it's because it's government like you have to have some type of written something to make it official. Yeah. How many times you like you said you don't you know okay whatever in writing or via either verbal outburst during Yeah. You know when I did retire I only wrote one letter to one person but boss you know that was it. That was it. I got you. I wasn't writing letters to all these people. Well, I mean you could say should do it to the town clerk and then the town clerk responsibility is to do what they do. Yeah. We have that in our page to dictate what another that's right. I'm thinking like forward resign. I just send an email to you know the town clerk and then just copy you with
personal it. All right. So this is the reason why the change. I get it. Commissioner who wishes to resign from the office must do so electronically to the town clerk with a forward copy of the first selection of the island commission chair. So you know that covers it that covers it by email or whatever. And then if they don't want to do that then the next one is home writing and or electronically to you know so you know was your concern if someone has to like seek you out to give you something is that your thought or anything about I just it's I I don't I don't it's just it doesn't have to be handwritten. So, it's not handwriting. No, I I wasn't taking it in a personal way. I just thought it just didn't seem right anymore since we got rid of that as far as the select concerned. Yeah. I mean, we voted that I don't I I think the only thing we changed in the charter that way was that there's no longer a requirement for the board of selectment to accept the resignation. It's a notification. Okay, that's so they're still notified. Okay, but it's not like they have to vote to accept the resignation because they got no choice, you know, of the guy's going to prove that it was it was just it's just a a more formal notification process. So maybe removing the word wishes would be applicable. Like a commissioner who resigns from office should notify the town clerk in writing with a copy to the first elect weapons commission office. They be forwarded is the word we give with a copy to the first selecting weapons chair with a cop. I was trying to think about like some kind of issue with that. Like if you
quit, you didn't do it in writing and some application came up in rejoin. I don't know. Oh, I was trying to think like how like is there like a scenario to make it want they want because they don't want it must instead of should you do that otherwise you're still kind of paper trail you decided okay I see how that could backfire if you know somebody decided not to. I mean, they wanted to resign and then all of a sudden, like I said, something came up and then they say like, "Oh, I want to be on that. I want to be on the commission because I want to have some say in what's going to happen in that development or whatever it is that's going on and then jump back in before or it's like unclear and then you
put a spot, but then they didn't or you know, I don't know. Just trying to Okay, I get it. things or argue bills by the other way. I get there should be some kind of legal docuation. Well, it makes easier than they know that like this here's a sheet that's written by the person that so there's no question. fun we just we just need it makes sense now it doesn't make sense before but it doesn't I had a question on 5 next chapters so a lot of things the chairman is responsible for which I'm very interested Here will have the duties normally confirmed confirmed by Robert's rules order on such officers and perform other duties as written in these bylaws. The chair will be responsible for a preparing the agenda of regular special meetings. Joe and I know I don't do that. those because you're delegating it to him if budget cut or something like that. Yeah, that would put this commission in a real bind because I'm just saying I I'm thinking about that because I I have read this before but I remember when I did read it I wasn't the chair. So now I since I am a chairman I'm reading this I'm going this chair I don't want to be in a position to put this commission in a pill because I'm not able to do a lot of these things. I don't really have the skills or the tools to do. That's not the revised version, right? That's the version. No, that's the the draft. The revised revised, right? And you've changed. Is
that one different by Robert? It's It's the same thing by usage, but Now, one of the comments that I got back from Mark Branch just having redone the planning the zoning lines is the Robert's rules of order were never intended for municipal boards in that. And so there's some things and I don't know what those things are that don't work for Roberts board or for what we do. So, you know, I think where we say you're conferred by or you know, I thought there was a comment later on that said we would do the meetings if Robert's rule of order. It would be there's a guide by Robert's rule of order. That was one of the things that Brand pointed out. You could change just like the duty confer upon such an officer. general then they don't know what duty they are well like yeah the general expectations of someone I'm just looking at that I'm saying is there any way we can rewrite that or add some kind of a default with somebody that in the odd position that I'm in, which is the chairman. and I'm really literally not plugged in on social medias or any of these. I don't do any of that. I mean, I use a phone, but I don't that's it. But yours are yours have the zoning aid doing the agenda and stuff. So, but he and I get together to go through the agenda before it. So what it's responsible for ensuring the preparation and providing so I was thinking preparing or reviewing but cover it. Yeah because you I mean that's basically draft it and then you review it. So, right. But you need to make sure whichever way is right. Oh, okay. All right. I Yeah, that would be
better. That would be fine. I mean, for me, I mean, for the commission, I'm more concerned about the town than me. I Well, also, it says responsible for, right? It doesn't say will perform. Oh, okay. Right. So, like it says the chair will be responsible for. So it's like if there if we got here today and there wasn't an agenda, it would go back to you. It would go back to you. But if you delegated and you say, "Well, I delegated it to Joe." Okay, Joe didn't do it. But it's still it's like there's a hierarchy. It's like, well, okay, Joe didn't do it, but like you didn't delegate to someone else when he didn't put it out on time, right? If I haven't heard from Joe, say by you tell me to do it Thursday or something. It's like, well, the meeting's Monday and I got nerd from Joe, so I got to get on the stick, right? It's my responsibility, right? Or like say he had something that took him away from these, right? But then he has some avenue to go to, right? Like he's then reaching out to you to say, "Hey, I'm not going to be able to repair it." Okay. You know, you're going to need to do this or you need to delegate to someone else. Yeah. Get somebody else. Yeah. Yep. and just basically do an agenda where you cancel the meeting. Well, you have to have, you know, you have to notice that too. You know, we we
have notifications that, you know, when the meetings are going to be, people, it's a public meeting. people could they have the right to to show up. So, we have an obligation to let them know in sufficient time what we're hours in there. I think it stayed that in there somewhere, didn't it? I don't know. I know I changed the location within 24 hours in a panic mode here. couldn't get the owl to work and but so I don't know the details on all those things but there are different notification requirements for each of the different kinds of of meetings that you do and and Joe make sure that all those get done so you the things that you're reading here on you do those I mean you you provide notices of all meetings to the commission members including the alternates the relevant
town staff Yeah. I don't see C. That's what you're doing now. Okay. You don't do C. I do C. I not trying to, you know, make fun of it or anything, but it's just I I just I'm not going to be able to do those except I said either cancel the meeting or get somebody else to do it if I haven't heard from Joe. Okay. Yeah, I think having that on the rest of us could put agenda together. Yeah, you put money. Yeah. I mean, well, it's also too like say you choose to step down at some point from chair for those considering being chair,
it helps them to review like okay, this is what I would be responsible for if I assumed this position. So, they may want to take more active role. Right. Okay. So, yeah. So, And there's an expectation that you know you're working together at least at some some level. So you know unless Joe waits till the last minute all of a sudden he has a heart attack you know normally when when Tim went out of town for we just get the agenda ready to go at any time. So it's also, you know, it's not like it sneaks off. We're gonna have a meeting. The agenda is due today, right? Yeah. Well, like I said, usually by somewhere in the week, we you send something out. We're going to have a meeting. We don't have any new applications, so we don't, you know, blah blah blah. What do you want to do? That kind of thing. And yeah, normally Joe's got pretty good lead time. I'm think he's not going to be here on issue the agenda day. And if you can figure out what you're going to do. I've set it up the auto set. Okay. Yeah. Okay. Okay. So, as as long as you know, like responsible for making sure the meeting doesn't just get blown, you know, it's Joe takes care of those things. But I if he can't, then I'll have to step. Yeah. think to work with of you know Lynn building part and stuff because we
have everything like I work on a shared folder so she could go in there and probably just I draft one like at the beginning of the month I like make a new agenda and something comes up I add to it so it's like ongoing kind of thing plus you could take it and you go you guys share a little password and stuff. Well, it's a shared folder, so like anybody down there can get Okay. But I plan so if I do have a heart attack so you can figure out what's going on. I've got a heart attack. You get hit by the pie truck or something. You got to have what you do. All right. An inheritance of a family. There we go. That's the lottery. I think this number 53 is interesting. The chair has can certify expend expenditures of up to $100 without private approval commission. I wonder why it sounds a dollar. Yeah, expend for Yeah, standard like usually I don't know has the line item beyond like the agent position. I think in the past it would have been more for like printing and stuff
when we had to you know print of site plans and things like that but usually there's a threshold assigned that the sheriff you know is entrusted to make a good decision up to that amount but higher than that then it should be voted on but if there's no budget then 530 is a little sketchy. I think we have, right? Yeah, there's some stuff that's like training. It's not much. Is it like $1,500 or $1,800? I didn't think Well, it's broken up. So it might be yeah, but there is stuff like if somebody wanted to go to training, you could you could be like, [Music] "Yeah, like that cost is like $65 to go to I could ask you, you would say, sure, like you can go to and then the next meeting like especially if it's like times that say you just found out about it and it's
this weekend, right? But we don't have our meeting until you know the following week, right? You could be executive decision. Okay. Yeah. Go ahead. We spend the money next meeting. Somebody like it's not like you just made that personal choice like the final agreed upon. You can do that. It is all the way. So, it's all the way. It's $200. This is what there's a total of,400. Yep. 14 [Music] 145 bucks. So, I guess we shouldn't pump that number. Well, the where where that where you would spend the money and we've done a good job of not spending the money is with attorney fees and and all that comes down to planning and zoning budget which I don't think is right but that's the way it works and it hasn't been a problem because we haven't spent it. Well, the wetlands one. Yep. if you get
you know grants to show up at a meeting or I really try to I know you do. I appreciate that. Why is it Why is it planning doing it that well? I I think it goes back to when the initial professional services line item got put in the budget. it was just put there and there were so so seldom used with the other whether it's you the ZBA or in the wetlands it just comes out of there if you need it you guys yeah brand gives us pretty good deal. But is he's going to be around where just stay the same which as long as I'm like you said the word responsible makes a lot difference doing I'm responsible getting done by somebody If it's in the chairperson's duty is to prepare the agenda for every meeting that be different. Okay. 6. 62 I got something. Oh, who is the land use building department administrator? That's that's Lynn building department. Oh, okay. It actually said building department administrative assistant. And I was asking her I was like who you assisting and just doing here. So I took the liberty of promoting her to administrator. Okay. Well, this will lead to it. The other thing we did just you know based on comment by Brit is we crossed out the words an employed position because each of these positions could be contracted. You know don't have to be a town employee. They can be well they are
in a lot of towns right and so that's why Grant said you ought to get rid of those words because while it might be an employee position today it doesn't have to be that way if more and more towns are going away from that. Yeah. Oh that makes sense. Very good. Yeah because it doesn't need to say that. Yeah. However however the person gets paid shows up. Yeah. Yeah. So you're suggesting we strike that probably in each occurrence. Yep. So I think I guess it's the heading is staff. So in the board clerk it says employee position too. It doesn't necessarily have to be that way. The wetland agent. It could be depending on Yeah. and wetland regions could be the same. Joe, is it possible to share like a mark of copy so it's clear like what were the changes that are improving? Yeah, I can look. I was trying to do that and it was getting really I did some compare. assist the commission with amendments to regulations that requested by the chair. There you that I I just I I was trying to visualize what I what that is. I just I don't I just can't picture myself doing like I'll be
happy and I don't know where it's at in the legislature but now that there is something within the legislature that would require all commissioners do this state training. if that were to pass then it might warrant like an update to a wording of our level regulations right now has at least one. So on behalf of the commission we can then direct Joe to the changes to the regulations. So, did you just say that they they're talking about every every commission member has to do that on I don't know. I don't know if that's okay. It doesn'tffect and there was another one about air b if that passes we'll be change everything. Yeah. Yeah. implications for like clearing vegetation. Yeah, I didn't see that. you training that program? It was like four hours or something like that of I can't Oh, was that all day thing? It was all day. Was it Barry and I? Yeah. Like 4:30 before then
just started like 9. Yeah. And is that something? Okay. This the one that used to be That's not the one we're talking about. No. Yeah. Same has like an online module that you have to like go through and stuff to kind of document the progress. That's pretty good. Yeah. anything like you here so I mean I can read and Right. I don't want to. Yeah, it's not hard. That's not hard or anything. You should have been all over demanding that resignation in writing in. That's right. fine. Just don't have the tools. here. Oh, that's what we're talking about right now. The training weapons agency comprehensive training program. Oh, that's for the agent. Yeah. That's a different one. Oh, that's it. Yeah. Okay. That's the one you're talking about. I was going to ask about that, but it's just like the age has to take at least one person. Okay. And then they're changing it to everybody. Okay. I have to get paid on that. I don't think it's officially required again. bylaws right now. So I don't think we really have to go next. We don't have to do all this again review and then I see about the officers if anybody wants to change to it's just I just think you. I don't mind. I like being a chairman. I'm proud of it. And it's used to bother me a little bit. I used to be like nervous and stuff. Now
I'm not and don't mind doing it. I just don't think I could get any better. [Music] No, I didn't mean my forgetting things a lot more than you're used to. It's like no, I'm not. So, if anybody wants to move into this spot, they're welcome to it and I I will stay on as a commissioner or an alternate chair. So, anybody wants it? Isn't that what happened last year? Yeah, actually. What were we gonna say? Oh, but kind of back to Jeff's point. I mean, would it make sense to like go around the room and I don't have this long spot, but like the idea of how do
we confirm people's desire to, you know, stay on for another term? I guess I would say if you don't if you don't want to stay on for another term, email Joe. Let him know. Yeah. We're showing up. Probably not. Or Yeah. Well, it should be because if it's if they're expiring end of June, then next meeting Arizona will go on commission. So, I guess yeah, between now and the month, if you want to get off, I guess you can email me here, the town clerk, follow the bylaw. So, you would do that before the next meeting. I read it as the officers though, which there's only two, not all
members of the commission. Well, it's because of the term for the Yeah. reappoint like the term for all the term expires 30 June. So, you know, the first of July, we got no permission. But aren't some people three years? Like the alternative? Well, that's when the town charters go. and I think this was in the past. The town charter may not say anything about all things, in which case I would go with what the organ says, but the town charter says somewhere, which I it used to have read completely transparent. I think it used to say like serve two years. I think I think the town charter is like the top document. I think there's an issue. See if we're just saying for the same term. A little bit. Oh, sorry. Yeah, there. See at the top. Yeah, it's the one above that, right?
Five members two year twoear term. Yeah. Yeah. No one's question five members. Yeah. The the only question I had on that it doesn't make a lot of difference because should they be alternating and to get started in that you'd have to have some people with one year term so that then they come back with two year we could not have everybody Yeah. expire at the same time. think I feel like the ordinance said it said three years when I reached out to the town to confirm because I'm on two other commission like when do all these things expire everything was due of this year so I think they're operating on a two-year cycle. I don't any benefit to having alternatives on for three years as opposed to if anything I would say the opposite like alternates on for a shorter termation than a regular member. But but we have the chairman one year, right? But you're still appointed. So you have a two-year appointment and so say your first year you were chair even if you stepped down or voted down you know for the chair you could still be on the commission the second year of your
term and the way I read it it's also like when you're voted on you're voted on and confirmed for that year but then it's also like more like a reaffirmation Yeah. So, it just helps like the officers position if they're open. Yeah. Like regardless of if you wanted to keep the position or not. Right. Like like say your conversation like five minutes ago was the opposite. You were like I love this position. Don't take this from me. It doesn't mean that like by the first meeting next month like you are no longer the chairperson until it's all voted on. Okay. So, it gives you a chance to step down if you wanted and it also gives the larger commission a chance to vote someone off. They've been doing a really bad job at it or something want to move on, you know, take a year off. Yeah. Somebody else take Yeah. take three years. I like exiting it at one year because I know we talked about making it two years, but I think it's good that if you have it at one year like say you take it and you don't care for it, it's like this is I think that was the thing that and for people that were scared it was like a year. I guess we'll see what happens next meeting. Unless we want to talk about you unless you want to talk about it now. Are there other elements or is this this the whole commission? This is it. So, I would like to step down from being the chairman, but I definitely don't want to step down from the commission. Anybody is interested in being
I would appreciate I only I just really think it's best for the commissioner more than anything because like you know I was even going to say you don't even want to do the dating meeting. You don't want to lead the meeting. I could even step in and do as a acting chair. Say one day you come in. It's like I'm just exhausted or whatever and could you just do it? No problem. I'm comfortable with it. I just I think all these other esponsibilities we've been able to work around, but if anything did happen, I it would be it would be difficult for me to I I know I can take responsibility and make some phone calls and but even then it's like a lot of times I'm not around. I'm I'm retired and you know my schedule is different than I couldn't go like it's like it's it's been happening. You know, it happens more and more because as you've been retired longer, things seem to just get a little less attached and you know and it might be a good time to do it now because I know it's It's time for me. I could do a little break. You could always step up to the
chair again. Right. Try to get be lected to the chair again. Yeah. I mean, but I I don't know. It's not fair. Not against the rules. As far as I read, it's against my rules. Think I recall the last time we had this conversation four years ago. It might have been against your wife's rules, too. What about you? What's your Well, I'm an alternate. So unless you change me to a regular member and somebody else wants to become an alternate, I don't believe I could be sure regardless. Could you do that like a non voting or non voting chair? If all the other members showed up, I'm like chairman but can't do it. Like it just But can you even swap? Can you swap like your alternate? Oh, yeah. with the terms coming up, you could you could say you know, I'd like to be reappointed as an alternative. It's it's I mean, is that an option for you or or no? Yes. Yes, it is. It is. I I would be comfortable being in an alternate. I still come to
meetings that my whole thing with joining the inland wetlands commission like five years ago was all I really wanted to do is see what's going on out there. That was my condition and I was an alter and I quickly became the same. I think I started out and the next thing we lost we lost you and then we lost George and we were in a fight and then you and I kind of it's either you and me or only been to like two you do it and I'll I'll take the computer stuff right because I was comfortable with that. So that's kind of what we did. But bare minimum. Yeah. Right. It was pretty So all chat just so you're clear on before. So you'd be allowed to participate in discussions and stuff on you know applications and stuff before us, but you wouldn't if there was five regular members at the table like today. If you were all before us, you wouldn't ultimately be able to vote on it. Yeah, that's that's I'm more interested in what's going on, not that I can, you know, I I you know, usually it's a pretty clear vote. It's almost always whatever we vote on. So I don't think the voting is that big of a Yeah, I'm fine without
Yeah, let's start there. We'll just All right, start there. We'll do that. I was wondering if like being chair would benefit you career-wise in any way. Oh, potentially actually could pull it over. What are your thoughts? I am a little uncomfortable like coming in and taking over. Yeah, advice. Yeah, I was going to say you could do that. Share the advice. I can help you. So I I you're like one person I think I don't know as well but I work pretty deep and my background like monitoring so that's pretty easy for me to set the role before it's professional what I do but yeah I'm happy to actually put my name if I straight yeah and no problem the meetings and you know do whatever we do as part another, you know, board somewhere else. And, you know, same thing with Robert.
So, I'm familiar with that. I'm just still new to everything we're doing. So, just trying to figure out everything. So, don't go anywhere. Are you comfortable with what we've been? Oh, for sure. Well, never play. I have two little kids, too. So, I'm kind of unpredictable in that regard, especially work for you. For me, my last day is chair. I brought latte. This is the second of June. Yeah, you get you get to call the next meeting. Mean the 1400. It says expenditures. I'm rolling up a $200 car. Right. A candidate receiving a majority vote from the commission members present including alternates will be declared elected and will serve for one year beginning at the time of election. So you're actually chair. So the elections are completed in July. July. So chair. Okay. All right. Let's go Were there changes my knowledge that first Monday of the month or any Tuesday? Yeah. Were there any Mondays that were moved like next month? There's I think there was only one. Only one year. Yeah. We talk about July 1, right? Yeah. And the fourth is
Friday, right? Fourth Friday is 46. So we have it on July 7. We talked about that. I think that complicated in September. Yeah, we're meeting on September 9th for the night because the first is Labor Day. Well, can you go back up just a minute? There's the Robert Fuels word. I can't remember what it said about that. Yeah, I would I would change the word govern to guide. know that because we're a municipality, not supposed to follow that. There's certain aspects that are not the way we do it, and I don't know what those are because I'm not that great on the proper tools of order any, but Parker had said change it. Okay, that's interesting. But actually did not. He said they were not they were not prepared to address municipal meetings or other meetings. Well, I think like most people just take the like, you know, make a motion
second, but I think it's there's like a whole book. There is. I don't know where the rest of us at but because it depends on the size of the the board too whether the chair person can make a motion or not. So we're under I forget how many people it is seven people or say whatever you know you can make a motion because we're small versus like if you have a large board that makes sense but some people as chairman really like that makes sense. Well, that's it. These bylaws may be amended by 2/3 of the commission's entire voting membership, including all after the proposed changes have been read and discussed at a previous regular meeting. And that's what we're doing today. Good job, right? We we technically by that 192 even if we weren't really completely ready or if something came up like say November like oh change or this something or update this okay change it you can still do it that's what I was wondering yeah I was reading that sounds like you could actually do yeah one of those staff people was you know rehired and their job description not align with the things we put in the bylaws that usually put anything. So my understanding is that the
town cannot It's not their job. But regardless of work, it's not them taking minutes that are submitted to them and posting online that if the commission wants the minutes posted online, they also who are submitting them needs to also let the tendants at this point the administrator at the know to folks that it's not automatic. Do we want to put anything in the file? Yeah, I sent them to Carol. no longer care but town clerk town and that they all get at the same time. Yeah. Okay. Because everything here just kind of says website. Wonder if this was before we had like a town website hosted. Maybe that's I think the old ones did say administrative assistant too. I think I changed it one because it was that the roles change. So it was hard if you were like specific just like someone should ensure that they posted your website. I don't I do a lot of the posting at all that way at this tage. I was going to say that about time to start paying you. Make a motion. We adjourn. Second. All in favor. Hi.