okay thank you everybody we're calling this meeting to order this is the town of Andover regular Board of Finance meeting for Wednesday February 26th we'll go ahead and start by reciting the Pledge of Allegiance I pledge allegiance to the flag the United States of America and to the Republic which it stands one nation for all okay thank you our first order of business is public speak see a couple potential members of the public there we have a Katie Dixon I'm all set thank you okay thank you and Wally owner yeah that's me Mark I'm on for what is it five fire chief fire fire fire commission sorry okay right okay if that's it I think we we can go on to the next item which is changes or additions to the agenda if I don't know if anybody has any other changes they want to propose I would suggest that one thing we could do is to move the budget discussions up earlier in the in the budget so that we can have the fire commission and the Public Works budget discussions earlier and we can cut those folks loose if they so choose so what I would suggest is that maybe we move that to item 5A instead of 5e I'll go ahead and make that motion does anybody want to Second it I'll second it okay I saw Joan first thank
you any discussion no good idea I was gonna suggested to Mark okay all right we'll go ahead and vote all those in favor say I I I okay no opposed any extensions thank you all right anybody want to propose any other additions or changes to the agenda Lise add that ahm Municipal voting if I don't know if everyone had a chance to view what I sent but go ahead and kind of send along the vote to them earlier than later okay do we need to vote on that Eric I'm trying to remember what we've done in
the past or Joan if you remember or is that just part of our budget that we vote on it I think we have in principle voted on it so Mark the town of Andover cast two ballots there are six total votes right passed by the board of Selectmen an cre has decided she wants to be the rep for the board of Selectmen and Lise Goodwin I think attended the meeting so is likely the the rep but normally it's voted on we agreed on that yeah by the board of finance and the board of Selectmen upper now yeah okay I do remember that sorry for the confusion yeah it's been a couple weeks we did talk about that clearly okay so Louise you want to add that to the agenda specifically under I guess that'd be under new business yeah it's not a business so item 6A then would be a vote on the proposed ahm budget contribution that sound right yes it does okay well a vote on it yes yeah and Mark I'm gonna suggest that you add item 6B discussion of the brid in Culvert fund and I would also say unless you really want to discuss it that we probably don't need to review 5c either item we could deal with it all in discussion of bridg and culbert fund okay so those are three proposed changes right there do we want to just put those all under the same motion
would you be okay with that Louise yes I would okay anybody want to Second That B okay any discussion okay so the the motion is to add item 6A which is toh consider the proposed contribution of B over to the ahm budget 6B would be the discussion of the bridg and Culvert fund right Eric could I state that correctly correct and it would we also proposing removing item 5c from the agenda for tonight okay okay discussion Joanne oh I'll ask a question after we take a vote or whatever okay all those in favor say I I I any opposed any extensions okay motion is passed thank you okay Joan did you have something else I just wanted to ask Mark so I know we have specific items that we're going to be discussing tonight can we once we're done with the two presenters are going to have our general budget discussion then as well or yeah sure we can just add it you know continue that under 5e yeah yeah that's fine good or even under board open discussion but okay perfect yeah thank changes okay hearing none we will move on to agenda item four which is the approval of the meeting minutes we have the meeting minutes from the tri board meeting and also the meeting minutes from January 22 2025 so anybody like to make a motion to approve one or the first one which is the tri board meeting minutes can I ask a question did I
apologize I've been checking email all day and Liz had thought they weren't in our packet were they not no they not in the packet I think yeah so it's it's kind of hard to approve them if they're not in there and yeah just to kind of look them over so yeah I hadn't even gotten down that far no that's fine she did bring up that point today Eric is Kate not in the office on Wednesdays I think she's on vacation isn't she no Kate's a part-time employee she doesn't work Wednesdays yeah I think I think after tomorrow she's on vacation right tomorrow okay I remember saying something about that yeah yeah okay so I guess we're just able to add well go ahead Mark sorry just add him in the next month's meeting yeah that's what I I mean it was a little bit of a problem right Liz did you want to speak to that it was your what the fact that the well it was an incomplete packet and we set aside time to review things and it just and we get it Eric we're not making a big deal about it but it's it's happened before so yeah well we should have minut review minutes and Liz brought up a few points I don't want to take that away well and also the oh I already brought that one up the the report for the quick report for December 31st is it the same one that was attached that we looked at last month yeah Kate didn't have the we never got out of the finance department the updated check register so yep but I mean is that typical I feel like we always have have that at our monthly
meetings I understand they're probably busy or whatever but that's something we generally have so we can kind of know where they are right now the only thing the finance director is focusing on is getting through this year's audit frankly yeah we're not being critical at all we're just being informational and asking so that we know that's all understand everybody's busy I get that thank you yep and and I should have caught the fact that there were no minutes in the packet to be honest I never even reviewed the packet I was gone most of Thursday in meetings so Kate just sent the thing out so that's on us you know and and I would also admit that we don't do nearly as good a job as we
used to because now I don't have an admin assistant I have a little bit of time from the tax collector when she can fit in that kind of stuff and you're right we Dro a lot of things now that we didn't before Eric I wasn't going to go here but since you went there listen as an administrative assistant myself I pride myself in good work so that's all we we don't expect a lot but you got to proofread your stuff especially when you're sending it out didn't even want to go there was trying to stay away from it but you're trying to put it on budget and cutting of hours it's just if you take on a task and it's your task you just have to proofread it but we get it it's a mistake we'll look for everything next month but I don't want to claim it on anybody's Less hours or budget or
that it's just you've got a pride yourself in your work all the time no matter part-time full-time thank you okay my video is acting up again so we'll gonna just leave that off for now so it looks like we won't be able to vote on the approval of the meeting minutes if nobody has any objections we'll move on to the old business and what we agreed on for 5A for old business would be the budget discussions with the Fire Commission and fire department budget so I guess thing to do would be to turn it over to Wall-E if you want to comment or do you just want to entertain questions from the board if you have any general comments on the fire department
budget basically it's a small increase this year $1,200 on the budget overall we move some items around partially due to losing two trucks that we sold the rescue truck and the oldest fire engine and we still are awaiting the delivery of the new Squad but we still don't have a firm date on that and we found that some of our equipment maintenance costs had increased dramatically in the last year so we move money from basically the vehicle maintenance to the equipment maintenance and increase that line item slightly so we went from 167 150 to 169 350 for the annual budget and I'm glad to answer any questions anyone has and then I think we also had a large allocation for new turnout
gearar capital budget yeah and the capital budget capital budget was for scbas self-contained breathing apparat oh that's for the scbas okay that wasn't part of our normal budget that was the capital that went through CIP yeah if you want to discuss that I have an alternative there I would love to discuss that actually I would love to discuss that yeah I would too thank you yeah normally goes through CIP and then it ends up with us and the yeah the Board of selectman so okay well originally we asked for 20 new sets of air packs and those were to replace units that were purchased in the 1980s late 80s and early 90s we've been having maintenance issues with them and our cost of repairs is dramatically increased for the vendor to come and pick them up and bring them in to repair them we're even getting a fuel charge every time they have to bring anything in for repairs so they are showing their age so our original proposal was for 20 sets of air packs and then new Kevlar straps for both the new Air packs and there are 20 air packs out that have been assigned to Firefighters that are certified and they wanted to upgrade those straps and the total on that was 221 992 we understand that because the truck is coming in sometime this year and the first payment is going to be substantial we're looking to possibly change this from 20 sets to 16 which replaces just the ones that we have on the apparatus and 36 sets of straps and that comes out to 170,000 $535 36 and these yeah go ahead can you repl can you repeat that you're willing to change it to 16 of the packs and then
what and 36 sets of the straps we originally wanted 40 sets of these Kevlar strap so now that would drop from 20 to 36 I mean from 40 to 36 excuse me thank you and and Wally are all of the air packs 80s and 90s Are there any newer air packs stall no the other problem is that when you change a model air pack the new ones have dramatic differences than what we have now so you can't mix and match and the whole concept there is at 3:00 in the morning we get a structure fire now to have someone respond and say okay which air pack am I putting on and you know what are the differences when we want to make the switch we want to at least switch all of
them that were actively on the fire apparatus so they're all the same when someone goes to put it on they're all the same no mix and match and while if I recall correctly from CIP the reason originally for wanting 20 is that 16 gets you loaded up on the trucks but the the extra four were for sending people out for training or if you have a unit under repair that's correct and whenever anyone goes to things like firefighter one certification they're required to bring their own air pack and spare bottle with them and the concept was if we had spares and we had those available to go for training they wouldn't be taken off the apparatus and that was the original idea with the 20 but I understand that there have been questions because of the cost factor and and I have another question and the reason that you need 36 is because what we have 36 certified firefighters or we have 20 firefighters that have been issued their own mask okay because they're all certified so their mask is with them so when they go to grab the pack their mask is with them to put it on the other masks are with the apparatus there are three sizes of a Scot airack mask and those people that are certified have one that's fit tested to them specifically with their specific size with the ones that are on the apparatus they were all either mediums are large and hope that they fit properly on the other firefighters that would be wearing them that's why we're looking for the additional 20 sets of straps to
upgrade the masks for those questions well what was the total cost if you bought just 16 of them 16 of them total with the 36 straps comes out to 170 [Music] 53536 that's doing the math from the original quote from Mees and Erica I'm sorry the line item are we talking about the fire engine fund tanker for for using utilization for the right yes that is the Standalone fund for the fire department yeah and the the current amount in the budget right now is 137,000 even correct but that's just what we annually fund the current balance of the fund is around
$400,000 okay so it can accommodate the first Year's payment for the for the squad vehicle plus the purchase of the air packs okay it just drains the fund pretty considerably eah Eric if I can ask when we put that was a question I was going to did we have the funds available for the lease that was approved or that you know the funding for the fire tank or the first payment if it goes through the town meeting is it in this budget that we already put a line item in or did you did you budget for that I just I don't have it open right now did we add to that line item this year anticipating the lease We've since I've been here we've been trying to level fund it at about 125,000 or a little more per year some years it gets cut from gets cut but that's what the ask is and the ask went up last year to 137 right when the town had made the decis decision to purchase the squad vehicle because we knew that was approximately that would cover the lease payment plus a little bit extra okay and
these items are detailed I just opened it up and they are detailed in the Capital fund summary that was Erica provided a link to that and I think we also maybe distributed that we did so there was a there was a tab called fire engine fund and you can see the two items in there replac them with the SCBA gear which is for the full amount I think not the amount that Wally talked about the reduced amount but and then there's a loan payment for the squad vehicle so and I know we already touched on this in in Prior meetings but Wally it's you feel it's important to do it all at once and it's we can't peace meal it together even though no
yeah mixing and matching just leads to an accident happening sometime early in the morning at a structure fire and someone getting hurt and I don't think the town wants to open itself up to that liability at all and I probably didn't I sorry if I said Peace meal I don't mean different pie but if we got 10 that were the corrected way and then kept them in a certain area there there's just no way around it you you no there's still mixing and matching okay one some new ones yeah so this has gotten through CIP right Rob in the form that Wally's discussing or no yes sorry I was e yes we approved the original ask of the 22192 okay all Wally had Show and Tell for us it was was educational he brought out one of the old ones so I guess the question ends up being do we need to take action on this at this point or is this going to be a future you know are we going to line this up with a formal request that you know details what's happening and how much Etc well we have the exact figure for the 16 so we could in theory vote to change that in the budget right to reflect well yeah the budget's one thing but it's also the expenditure for the fcba gear
are we being asked to do that at this point sorry that's what I meant and does I have to go to a town approval town meeting for approval or I don't go ahead Eric so that does not have to go to town meeting because it's already money that is approp orated through the standard annual taxation process if we were taking out a loan to buy it it would absolutely need to go but if it's existing monies then no in monies that have been designated for that purpose which is what's happened here we're spending it exactly for the reason we put that money away for so no it does not and W if I if I may ask ask another question do we find that andover's way behind other towns I mean do are we using such obsolete equipment or no I mean that's that's important because I know when we talk about trucks or different things like that we hear things and then we try to make judgments
obviously I think Public Safety and and safety you know of our firefighters and anybody that's going to be in a position like that is so important so that just popped into my head how far behind are we with the equipment we have now you know with our surrounding towns are we kind of on an equivalent and then we're looking to yeah some have newer equipment some have older equipment okay so we're not the oldest dinosaur out there there's other towns that are operating with this equipment and we've been I know it's been on your list for a while we we got a lot of the budget backup info so thank you I just well you opened up a a Pandora's Box now you're gonna hear my soap oper speech we just got rid of a truck that was purchased in 1989 we got $4,000 for that vehicle we got rid of a rescue truck that was purchased in 1998 we got 25,000 for that it isn't that we're ahead or behind of anybody body around us some have more equipment some have more members so therefore things like
air packs they have more of them most of them are all operating Scott Air packs a lot of them have upgraded what they have we've maintained these and the ones that we have in service now are still functional as long as we keep maintaining them but we're looking to improve for the future and again before they fail we'd rather get them replaced so there's my soap up Soap Box no we appreciate that I it's I I know nothing about this so you know I've got to ask the basic questions so the functional you know it is an upgrade and you know it's a decision you know of we definitely want the firefighters to have them eventually it's just is this the year that it it goes that's all I'm not I'm not proposing either way I think it's just thank you w-e okay Wally yeah do you do you have a breakdown you said that the maintenance of them is is becoming more costly do you have a breakdown of what that looks like not at my fingertips right now basically inside these Regulators there a lot of small pieces and parts and and they fail after so many
years you can't forecast when you're going to have an issue it's when the air packs are tested every month if there's a problem that air packs pulled out of service the vendor is called they come pick it up take it back to their shop put it on their bench take it apart find the problem make the repairs and send it back but no I don't have a breakdown in front of me it's just that over the past couple years it's become more frequent that we're sending air packs out for repairs and they are becoming more costly to have the repairs done basically part of that's inflation what they're paying the technician has
gone up considerably plus Transportation plus parts like anything you buy to inflation is killing everything y thank you yep well I mean could you give a ballpark figure what that is is it like hundreds or is it thousands every time you have them fixed do you have any they're basically because of the transportation and labor that's involved we're talking a couple hundred dollars every time we send one out for repairs and you can't forecast the five are going to have to go out this year and 10 next year it's it's a runto fail system when they don't work when they're tested they're taken out of service and sent for repairs they are annually flow tested which is required by NFPA so again Mees comes up sets up a test bench and all of our units are tested for the flow rate to make sure that they're operating properly so you can't predict when you're going to have an issue basically thank you yep and they are inspected yearly like you said they're tested annually they're inspected monthly oh okay I don't know how anyone else feels and I certainly am not the spokesman on
this I don't mind leaving it on the table right now and and coming back to it as we move along in our budget discuss questions unless someone feels strongly that I mean I'm putting it out there I think we're at the very very beginning of you know last week we gave an overview of we knew it was a tough budget year I know Mark wasn't present I don't know if he listened in after you know it's a big ass this year all around so to make a decision on a big item right now I'm not too comfortable with it yet I'd like to keep it in for now and come back to it yeah well I I would yeah a couple things that's probably works well I mean there's two things one is that the and just to keep in remember keep in mind for all of us the amount that's going into the the the fire department fund on the budget line item is is is one issue and that will just be part of our regular budget discussions but then the expenditure out of the
capital fund for a major expense like this is just a regular routine issue so that money is as we've said is already there and as Eric pointed out and and it isn't as I said in the summary the capital fund summary now typically though what I what I would like to see and I would agree with you and we pass on it for now would would be like a formal request to say okay here's our quote this is what we're buying this is what it's going to cover and it's going to cost this much we have the funds available here's our phone request to do that so I think that that's strictly what we would get in before approving any large capital expenditure so so w was able to talk about both things today but I think ultimately to to approve the capital expenditure we would want to see the the quotes from the vendors and the the rationale kind of in a written request as we often do so you know to to me it makes sense to to hold off on anything until we see that formal quote and that's just part of our routine business isn't necessarily part of the budget process although obviously such expenditure is a
big deal and then the 137,000 this proposed to continue to fund the fire department Capital fund is part of the normal budget discussion so so to me it makes sense to wait and you know while they gave us some really good background that'll give us a good context for when we get a formal request and exactly what they're looking for and how much which will be equal or less than the amount that's in the in the Capital fund summary Mark if I may you talk about vendors there is only a single vendor in the entire state of Connecticut for Scott airack so yeah I can get you the the new quote it's 16 instead of 20 if that's what you're looking for and get that through to Eric and he can get it to you people yeah that would be good and I think just an overall just a letter Wall-E that just kind of explains the rationale for it that it's gone through CIP CIP has approved it we know that through Rob already because he talked about it and then just attach the quote and then we can take action on it all right I can do that okay good thank you Wally thanks Wally yeah Wally are there warranties on those right excuse me are there are there warranties on those items parts and labor is a couple of years but again our stuff is over 30 years old so okay it's well beyond any warranty that would be out there okay but when you buy new ones yes they do have a warranty that comes with
them first year is full replacement of all parts and anything that's wrong with it beyond that it's pro-rated is there a service like a service agreement that comes with new equipment so no there's only the one vendor in the state of Connecticut and he Services what he sells and he's the only vendor out there so we're pretty much stuck with what he charges is what we have to pay for Monopoly thank you close to it yeah when you're a special the equipment like that yeah just to close loop on this Just One Last Thing Mark real quick so if memory serves Eric you said that we had about 400,000 in the fund if we add 137 that gets you up to 537 but that's designed to make that's designed to match the lease payment right the 137 so you're back down to 400 and then if you spend 170 you're about 230 am I am I right yeah the Le the loan payments is 125 172 okay so there like an additional $111,000 in there which I was assume would be to build up funds for additional equipment purchases or Replacements like this one over time you net out to about 240 then in the fund so no it's balance of the fund $430,000 430 okay plus yeah 137 yeah add 137 to that you get 567,000 if you take off the money the loan payment yeah plus the replacement of the SCBA gear combined totals 29 $ 272,000 plus you're then adding at the current rate of funding the fire department equipment rate you're adding to that fund at about
$11,000 a year so right what that's saying basically is that over the next 10 years other than what the commitment is for the squad and the commitment for the SCBA you're going to have about $378,000 in 10 years for for anything else that comes down the pike yeah that's I just wanted to get my arms around that because obviously things come up there's there's going to be something else at some point so I just kind of wanted to know where we'd be at net so thank you for that no doubt and that is probably not enough to cover the next 10 years needs of the the fire fire department so at some point that's going to that
Capital fund is probably going to have to be increased to meet the needs of the fire department or not if I can just add to that inflation has killed the fire service when we originally talked about buying the squad it was $750,000 now it's over a million and every year you're looking at 10 to 15% increases in fire service equipment it's ridiculous but it's kind of where we're at so when you talk about the future you got to think that these prices are just climbing every year that's good information thanks Paul any other questions or comments before we move [Music] on okay hearing none I guess we'll move on with our agenda thank you OE we appreciate your time and the explanation I think that was very helpful all right I'll get that information to Eric and he can pass it on to you guys thank you thank you thanks well have a good night okay we will move on to item 5 A2 which is now the Public Works budget discussion we have Jay with us here and I think just for reference if you have your spreadsheets open then this would be roughly rows 253 to 267 we also have snow removal below it which is probably pertinent as well so Eric I don't know if you have
anything intro or do we want to just talk to Jay about it Joan are we able to share it on the screen like we usually do or do you yeah either can or I can thank you you want me to share it I can share it'll do that now thanks okay I don't know where you want to start Jay you have the Town garage up right now SEC don't see it there we go okay I'm gonna have to move in a lot closer hi everybody hello okay so we're on the garage all right sorry I can't see looks like it's a fairly flat budget overall I have it down a little bit Yeah I presented to Eric a flat Budget on this the same amount 35 845 is that correct for for the Town garage 34575 yeah that's the yeah 34575 yeah
34 yeah the 35 was the corrected current year budget I think what you're looking at Jay yeah so column J is what we're proposing for next budget year okay well I'm I apologize I I can't even see it so can you zoom in a little Eric or no Jay we totally understand I had to run the meeting last week and I could not see I had my magnifying glass out see anything no problem it's not easy he's gonna add $150 of the budget for a new monitor oh that's better there you go maybe well I was say maybe shrink it just a little bit no I like it that big but I can't see all the columns so right well I just you narrow goe go ahead yeah I just moved the whole computer closer to my right yeah there's there's not much I can really say on any of this other than you know we're doing we're doing okay with with the the garage since you know a few years of being here we've been trying to do little improvements as we go along on the interior clean things up around the building do some maintenance and whatnot and and we just a little bit of a Peck and Order and and we're good with this
budget I don't know about electric and and you know the fuel's gone up a little bit or stay steady but we haven't really had seen any increases in there so that's unless you have some questions about it that's pretty much all I got for the build and maintenance you're actually you're actually lowering lowering the the budget for electricity and fuel oil that because you guys are typically just using less than you expected so that's that's the electricity is always a guess because we have no idea that's just based on the fact that the state has been going after Pura and it looks like the overall rates for electricity are going to go down somewhat I mean you know although those contracts haven't even been negotiated yet so we really don't have a firm guess as far as fuel oil that's assuming the same consumption of fuel oil at now but this year's rate that we lock locked in at is 262 a gallon which is lower than what we had available last year yeah okay that makes sense it's not a lot of money I'm just ask sure anybody have any other questions on this area the Town garage I just wondering J like under Building Maintenance you has 17,850 is there any specific items that we're planning on for that for maintenance well right now we have some you know we're doing
an airline replacement project we've got we've got a couple of doors we need to replace and I'm talking about this year's project and next year we you know I want to do a couple more doors exterior doors these are roll up doors no no not the rollup more more entry doors okay we actually do we do have one door we we need to get done but we're just waiting to see what we have for for balances on that we have you know some minor exterior stuff that we do along the way so yeah just making improvements you know we put in an airline a hydraulic hose bench in this year and and
station so we in an emergency we can do some hydraulic hoses in the middle of the night if we have to not for everything but just kind of a minor small setup so yeah we've just been bit making little improvements here and there thank you also the basic building they're in dates back to the 1850s so there is a fairly high level of ongoing maintenance of dealing with that building but go ahead yeah qu you did you have a question Joanne or I was just gonna say are we gonna scroll down like area by area and then yeah probably just go to the next area if nobody's got any questions here see I I have one question can I ask one question I see am I good go ahead Liz yeah yeah so just because I'm curious I mean it's a negative but it says under electricity potentially swapping out electric baseboards is that like putting in new ones would that be would that fall under Building Maintenance no if if you looked at the the capital one of the things we are proposing spending out of for either the
building maintenance fund or potentially using our lowp funding for is to change out the HVAC system in the front in the office area of Public Works because right now is there's a single window mounted AC unit which is the only Cooling in the office area and the heating system for the whole front is electric baseboard and doing that primarily because a ductless split system runs considerably more efficiently in terms of cost for the amount of heating or Cooling that you get than resistance electric key or a wallmounted AC unit so it's the same thing we just did in the town hall and the fire department and essentially for the same reason okay gotcha thank you okay so we've scrolled down to the public works section okay go ahead I'm I'm good go ahead I was just noticing the the column uncertainty about Jay leaving and just wondering have we got anything more concrete there and what are we looking at as far as that goes so I've been in discussions with Eric and have yet to get confirmation from the from the selectman so if if I'm my proposal if I follow the the
the increase in salary along with the rest of the staff then I I would stay another two years perfect thank you Jay eah I guess I have a question mark if I may yep go ahead Jo Eric I don't know have we I know the selectman had that special meeting last night and made some decisions on a couple of things has the spread she been updated yet accordingly or yep it is I looked at it today do you the one that you sent in our budget documents the link that you sent is that the one we should be referring to now so the updated spreadsheet is in that link today yeah there there actually are two spreadsheets there just you have to look at the date on each one I think it's the one dated the
25th okay I did okay I I didn't see it on all the tabs changed I'll I'll take a look later I had been looking at it okay if it's up to date with all the information thank you now I'm trying to look at this closer and as far as the the rest of the line items within the operating many of them are running flat couple of them we lowered cuz one I can think specifically we we had a a large purchase last year won say large but we purchased several sets of tires which we don't normally do in a year this year I think I only have one set of tires slated to purchase other than keeping a little money set aside for tire repairs and if we have to buy a tire and so that other than the wages I had that budget approximately up 2% from last year in total combined because some areas we you know like I said we're less and
some areas were a little bit more yeah I'm see the total Public Works about 4% increase there's a negative almost $4,300 in vehicle maintenance so that's probably we were talking about for the for the tires right so yeah you have you you have the operating as a 4% increase well I'm looking at the I'm looking at the spreadsheet that was on there dated the 25th and it had 4.1% so maybe that maybe that wasn't up updated okay I'll look at the I know the I know the snow budget's up a little bit no I I'll look at the screen I I clearly mine's not the same as what Eric's showing so so the reason that budget is showing lower now is that with the decision by the board of Selectmen not to increase one member from maintainer one to maintainer two that drops around 11,000 bucks out of the budget which is why it is what it is okay all right thanks yeah I didn't have that in my original presentation to to Eric that was added afterward that's so yeah that would be You' be seeing 4% yep okay I have a quick question Jay this this line here I mean I know you have the capital funds too this equipment here that's funded from 8,000 what does that cover what line are you looking at sorry um5 yeah row 265 yeah so I'm trying to find how I can minimize the screen so I can get into my so under under equipment I list I I can't get in hang on a second no problem is there anything over Eric if you shift it over
does it give an explanation I'm just trying to the explanation is not there what Jay is alluding to is DPW keeps its own master sheet of exp here I go y all right I can tell you exactly what it is okay equipment consists of I split equipment into three line items for myself to keep track of so I take that $8,000 I have equipment tools so miscellaneous tools could be a wrench could be a wheelbarrow shovel oh yeah $3,000 for that signs in traffic control items could be a sign cones any traffic $3,500 for that and the other equipment line item is radios I try to keep $1,500 for that so I take that $8,000 and I split it up okay if that makes 8,000 yep the total of the three
different categories that you told us okay correct all right and and I do the same thing with vehicle maintenance I take vehicle maintenance and I put $29,000 for that and for tires this year I earmarked 5,450 which gives me the 34450 supplies up to that sorry okay go no go can you show us where that what line would that be okay the 34450 vehicle maintenance right okay so vehicle maintenance has been we've been pretty good over the past few years you know since we've been rebuilding making some upgrades and keeping our equipment up to date and you know and maintaining things in a good manner we're we've been using up that $29,000 is and like you said tires I try to keep $2500 for like tire repairs by a tire so the added cost from the would be 2450 something like that or 750 anyway got I'm not a good math unless I do know what but that would be to purchase the other tires supplies can I ask how many vehicles how many vehicles is Public Works responsible for right hang we might as well learn learn if we're going to be on you know every year
a little sinks in yeah so if you remember last year I sent you and I can send it again this year because I made an update is a that Capital purchase plan so at at the last tab tells you the registered vehicles of the town oh minus the fire department so we have ass signed to us from from the motor vehicle department 24 plates 1 through 24 and right now we currently have and this includes the three I'm sorry two senior Vans not the buses just the the vehicles so out of the 24 plates we have one two three four spares so we have 20 Vehicles okay equipment you know and vehicles truck that are that are registered okay that but that's not including some of you know the smaller equipment that's not driven on a road like the skid steer we don't that's not registered right although we do use it on the road occasionally yeah okay no that covers it I wanted to know and then because you talked about it's just come up in a variety of meetings that some of us have been attending so I just might as well ask you thank you for coming do we have because I know you talked about there's you and now you hired the new guy last year so now we have like the two groups that go out and you have you know two
groups of two two guys together that can go out on a job do we have someone that is mechanically inclined I think you had spoken to that last year so do we have like a mechanic on site there that does these small repair that's what I think you're alluding to right keep yep so you don't Outsource everything right yeah the person we hired was two years ago oh and that was the the last employee two years almost three years now and the mechanic the one that's came from fire service repair okay so he's been doing General Mechanics for quite a while and our maintainer one so he's a maintainer 2 our maintainer one is also a mechanic welder fabricator so we have two people that are very capable and but we have limitations due to electronics of these vehicles and you know they just have to go to a place where the computer can read them fortunately we have a vendor that on occas oion when we have the need specifically for some of our Frontline plow trucks they'll actually come out with their computer and and do a read right here in our shop and if it's an easy Diagnostic and he can point out the part we'll fix it but if it's something that has to go to their shop doe to because you do a repair then it's got to be reprogrammed and all that that's got
to go to a to a vendor to do we don't have the capability to do that it's very costly to be able to do that just to maintain that software annually you know you're talking about A10 to 15,000 just to start up to have the ability to do it and then you got to maintain it for about six grand a year we only have four vehicles that need that and it's once in a blue moon so it's really not worth the cost of having it so we do have our limitations but we are very capable shop and and all of us will chip in and fix things you know everybody will grease it everybody can wrench you know change a
tire do brakes do whatever we can all do that we all help out so a lot of that is done in okay yeah oh yeah oh yeah I thought so when youve spoken into it but since this whole maintenance fund you know had a topic had been talked about at one of the meetings I'm in so I was in yeah I mean it's it's really important that we have that ability and what's nice is we all have something to contribute everybody has expertise and some more than others and and others you know they like wrenching they like greasing and others like being the real mechanic yeah so you know they learn on a job there you go little on training that's awesome no thank you for that explanation okay the other part of this is supplies the big ticket item I don't know if you look at at that at all at $20,000 so that I have split into one two three four categories which would be supplies for the shop supplies would Lubin filters supplies for the sweeper [Music] and where's the other one oh yeah supply shop lubben filters Supply sweep ERS oh uniforms uniform and safety so that would be your PPE uniforms and PPE and that's typically you know the the higher amount of that 20,000 so one who knows nothing about that line of business that sounds like a lot of money and I'm just saying right out there I know nothing about what this stuff costs but I'm like holy Mac roll $20,000 for that one yeah well you know it's it's it's split up into five
categories un I mean I if you want to know how I have it split up I've got 7500 ear marked for uniforms in PPE it's you know gloves Safety Shoes our uniforms covers there's some other miscellaneous I'd have to open it up to tell you what we spent money on it but you know that that stuff gets costly supplies for the sweeper brooms basically is what I use that money for sometimes it might be a miscellaneous part because I can squeeze it in there but most most of that for the sweepers just brooms lubben filters lubri ation and filters for all the equipment $5,000 for that oh I'm sorry 2500 for the sweep supplies for the
sweeper 5,000 for lubben filters and 5,000 for miscellaneous supplies for the shop nuts and bolts brake clean Rags wipers just miscellaneous things to have for the equipment and you do go through that I mean I understand I know car maintenance very well in this household so I get how expensive that is but I mean there's never a stockpile I'm not picky uning but like you said some of the things like the the gloves or anything there's not a year that you're like oh we're stocked up or whatever you just you go through this amount pretty much every year this is oh yeah well you know we'll go through a a dozen couple dozen of gloves a year you know depends on what what we what's going on and I try to keep a a dozen in the in the cabinet you know so we have them throughout the year and then we replace them yeah the let's see I can do this well my big deal is I am glad that you guys do a lot of the maintenance on the vehicles in the shop because that that would be incredible that's a savings right there that you have mechanic people right there but anyways back to that yeah the de now I got lots of papers in my lap that I had to move the computer so I'm kind of lost my place okay my notes yeah so one of the things that I was putting together to kind of give you an idea and this maybe I I mean you brought it up Joanne this could be part of another discussion for the Capital Equipment but wo two vehicles over the past three years and I'll bring it up so our 2014 Peter bill
well well you know what let me get not get ahead of myself let's let's finish this operating budget up if you if that's okay that's fine and if you have any other questions about it specific questions on the Public Works line items I guess Jay alluded to it Mark earlier about the snow removal budget was up I know that it seems oh yeah we got a snow yeah this year I feel like for a while you guys it was like Sundays you know I mean so I'm sure there was a lot of overtime involved listen I have someone that goes out during those storms too so there was a lot of Sundays and and things like that so they all
kind of fell on overtime weekend holidays I think too all of our storms this year so are we still within budget this year and is that why it went up or just as far as I know we're still within budget as far as because I haven't gotten sorry gotten is not a good word received the information back from you know to doing my next quarterly reconciliation hasn't come up yet so as of last time we're okay so speaking to the overtime and you know Sundays and holidays I mean it's it is what it is it is I mean I know do it you know absolutely the last people are happy that earned that paycheck I understand the last time that was that we were 23 hours straight go home for six hours and we were back for another five six hours you know just because of the timing of the day and you know to do some additional cleanup and because it iced up but anyway yeah the snow well again we're still are we're done with the operating before oh sorry I I got ahead of myself yeah I think we if nobody has any other questions on the on the Public Works operational budget we can move on to snow removal too yeah know if if you really wanted to it depends on you know I can send you my spread a spreadsheet of itemized how I keep track of everything because I itemize everything out I keep track of
all all the bills and you know you can see how the expenditures happen over a year's time and we're we're right within the realm of what we're asking for and what we're you know we're trying to find that spot where we're pretty much running flat you know the first couple of years we had a little bit of increase now we're starting to even out and we're you know kind of running Steady As She Goes I feel which which is nice it makes my job a little bit easier here and you said I guess I just I want to refer back the the last man that you hired that was not last year that was
two years ago more than two years ago yes so you've had a crew of five Public Works guys for the last I thought that was something new that's fine we I mean but that's been going steady for a few years than you're saying okay oh yeah yep right yep I've only been on the board you know one term so I'm this is my fourth year so it's somewhere within there yeah okay thank you that's all I have for these just as a reference point I know it's all of our snow really most of came in came in February but if you looked at the the January end of January snow budget we'd only spent we spent less than $155,000 out of a $997,000 budget so we're pretty much way under but of course a lot of that I'm sure got chewed up in h in February and the Winner's not over yet so well here's here's the kicker to this because I'm gonna I'm gonna just blow it all up all right yeah I wondered it looked pretty low I thought maybe we got lucky I I am ass salt hoarder because for specific reasons all right and this year was a perfect example quite a few years ago not here but you know my one of my previous employers you know there was ass salt shortage State shut us down we couldn't get any more salt everybody was scrambling you know so I managed the salt very carefully and because of that so last year at the end of the season because I've been slowly increase since I started I've been slowly increasing the
amount of salt we have at the end of the year so we have a good charge of it to go into the following year and we're going to replace that salt as we go on so long story short at the end of the year I had 700 ton in the barn last year to start this year so as we went along you know we got through the face of it we got in couple hundred ton then I split it you know so I was using one half for one side and you know just anyway we ended up I figured we had about roughly 200 ton left in the barn and I ordered salt lo and behold can't get it we're having a problem get it it was trickling in a truck at a time you know one truck a week rather than you know getting the whole thing within a few days so little bit scary I still had some salt reserved when that all happened and all of a sudden no more snow now we're getting salt back again we're getting so and I'm going to be filling up the barn and chewing up that what you see as a reserve I just posted some bills for $177,000 for salt then I've got another 400 ton already ordered so that'll be another roughly 36$ 38,000 for that so we will chew up that salt budget real fast yeah that is your biggest line item right in that yeah correct yeah more Yep so I increased that the cost of salt to $98 a ton I think I anticipate hopefully
it doesn't get to you know it's it's all a guessing game you know I added a few dollars a ton compared to this year this year we're at 9406 I believe it is a ton so we contract annually with our with whoever our supplier is we we piggyback on the kog bids you know so basically does the bidding for us with all the different vendors out there and then we contract for 800 ton and we've been budgeting for 700 tonish so I asked for 7 to budget for 700 ton at $98 a ton and I rounded it to $68,000 over last year's budget which was what 65 what was last year's budget 66250 6650 or 66500 so I bumped it up to $68,000 and then some of the other increases you know it just increased
for the plow blades I earmarked some and cost of Steel is skyrocketed so that went up from $3,200 to $4,800 for this year left sanding equipment flat meals flat sand flat we're going to have to purchase some sand this year because we used quite a bit the the residents you know we we kept sand salt in the our manger in here so they could come and get some sand because boy things iced up pretty bad and wages were up a little bit so that's how I went from the last year at was it 90 90 something it was last year I I'm forget now to the 100 802 if that's what you're seeing yes yes just under $4,000 increase yeah yeah so the bulk of that is is the is the salt and I'm just anticipating higher prices you know delivery cost supplies yeah okay think about this thank you the town
of Andover is in a typical year puts down between a million and a half and a mil and 2 million pounds of salt on our roads wow the poor vehicles but we need it I get it yeah W anybody have any further questions for Jay on the snow removal budget no no a okay what else we have that it for him Eric do we usually I don't know or Mark do we usually have Jay around do we have any Capital fund questions for him or is that more us I don't know since he's here so the Public Works capital budget right now as budgeted is basically just enough to carry right the loan costs for the one of the trucks that we still paying off and the roadside mower right so it's pretty much right I remember looking at it it's it's covered and funded so no I just wanted to make sure while we had him yeah it's the the line item in the budget for this year is 125k which is flat with the last year and the note is level funding assuming no equipment purchases so okay so if if I'm is it okay if I touch base on that yeah absolutely it's a good time okay so just so you're aware the end of this year audited we were in the rears 89,4 197 we were in deficit so the 2425 allocated funding at $125,000 became 35,50 28 for the year and that's how
much we have going that's how much we have currently to pay the next two lease payments okay so what we're proposing is that the next two lease payments which are due March 10th and I believe June 10th of this year will be paid out of the tar account Town Aid road so we don't have a deficit again in the equipment Reserve fund so let's back up and let's explain that yes so this is the we had a truck lease and a tractor lease two line items in the equipment fun from the summary yes that's what referring to right okay that were that were paid this
year in the beginning but then through the audit it had to be those payments had to be moved to 2324 fiscal year I'll explain why we entered into an agreement to purchase the roadside mower which shows up on the budget as the tractor lease with the understanding that it would be in the current fiscal year however per the auditor that even though that was the agreement with the leasing company and no payment was due last year right because we actually took delivery of the vehicle in the last fiscal year we had to back that audit which kind of screwed us not screwed us it's the same amount of money it's just because it was pushed off one year and the way we're going to do it is we're going to take the money out of the Town Aid Road fund which is
perfectly acceptable to spend on vehicles to get us current so it doesn't look every year like we're starting the year off in debt so basically just Advance the schedule of payments from an accounting perspective correct and then the last year we won't have that thing we won't have it showing correct it will come back for that matter if we wanted to do it that way okay right but was the whole reason that we purchased it the way we did because we thought the funds were available in that year and then they W or like you said the auditor wasn't in favor of the
plan I mean because usually you budget for equipment you buy it in a budgeted year and it's all nice and tidy and it's there well they kind of gave us they again of gave us the ability to pay it the next year right so the they Leasing Company didn't take the lease payment until the following year right but but it's an accounting okay it's an accounting thing it really should have been in the year we took delivery of the of the vehicles what the Auditors are saying so note to self we're just not gonna approve that again it just makes it clear yeah yeah justas would need would need to record it in the year in which it it occurred yeah just no last minute things and everything sounds fine I don't think it's a big deal I'm not upset but if if it sounds too good to be true then it usually something you know it was it was a learning curve yeah didn't didn't expect that to happen you know oh yeah understood but moving moving forward so we have we will have an if it's approved we'll have an addition
125,000 put to the fund and then you know the balance will be because of the the way it's all worked out we're still going to be less than $125,000 come this year even though we haven't had at the you know haven't had any expenditures in the account so what I what I had proposed or you know was going to ask or the forecasted 35,50 will remain we get an additional $125,000 and we had a bunch of equipment that we Surplus sent to auction this year at 44,6 se5 and with the next payments due lease three the the third payment for the tractor and the fourth payment in 20526 would leave us a forecasted balance of 98,0 451 and change you'd have to see this all on paper and that Capital purchasing plan reflects all that and then as new drops are made into the budget there'll be some small incremental increases become forecasted out for fiscal year 2930 will be back into deficit deficits again for the next I think it's five six years and I haven't planned anything out beyond that so and they kept and they keep increasing and that's part of that is due to the planned truck replacement every 5 years and that goes
back to what I was going to talk to you about or was over the past three years other than routine maintenance along with some minor repairs our Fleet of vehicles equip and equipment is in good shape overall however I'd like to show point out some information regarding sign significant repairs to a couple of Aging pieces of equipment does not include routine maintenance or minor repairs and basically just want to point out how important it is that we stay on the plan consider the plan we can Mo shift things a little bit but there isn't a lot of room if we want to keep good running and operating equipment so our 2014 Peterbilt plow truck it's 11 years old has 4 4 3,263 miles over the past 3 years we've some of the significant repairs we've had consists of replacement of a cracked cylinder head and related Parts due to exhaust gases getting into coolant system replacement of six fuel injectors and related Parts due to loss of power underload injectors one through five under pressure specs injector six failed replacement of exhaust catalyst system and related Parts due to failure and Joints rotting out due to corrosion replacement of Turbo actuator an inlet knock sensor and related Parts due to low engine power replacement of air dryer assembly due to
corrosion replacement of fuel rail fuel lines and related Parts due to fuel rail and line starting to leak rusting total cost of these repairs including outside labor was $449,450 over a 3year period approximately $99,000 of that was outside labor because we couldn't do it inhouse the rest of that four 4,551 was cost of Parts only that truck currently is scheduled for replacement in 2029 will then become the backup plow truck for the next following five years and rotate it out in 20 34 to be sold at auction so you can see over you know 11 12 years we've had the truck we're this is the point where we're starting to put money into it and you know we're going to keep it going for another five years and or you know till 2029 and then
we'll rest it and just use it for you know as a backup truck so we won't use it so much so you start to drop on the amount of Maintenance and hopefully because of these repairs we don't have any other major but you never know at some point as a age we start putting money into them it's just nature of the Beast our 2006 John Deere 410 backo 19 years old 5,836 hours some of the significant repairs Diagnostics repair El ronics replacement of electronic display panel repair to front axle left side wheel replacement planetary parts and seals diagnose repair electronics and throttle linkage power Cuts in and out linkage warn replacement for fuel injectors fuel rail and related parts replacement of pins and bushings for main boom replacement of pilot control shocks replacement of electron ronic ontroller total cost of these repairs including outside labor was 12, 268 5,156 of that was outside labor because we couldn't do that inhouse and the rest 7,112 was Parts only this backo is scheduled for replacement in 2030 but at that time a re-evaluation will have to be done when we get closer to the replacement date due to the fact the machine remains in good shape being used less overall introduction of the excavator now taking on much of its past work overall cost of repairs keep it at Peak Performance has not been out of the norm so that's just a couple of the pieces that we've been spending some
out of the norm dollars on most everything else is all within the realm of regular routine maintenance that does give us a good overview and I do like hearing those things and I'm sure I know you said that you've sent it to us in the past and we can review it I don't know I didn't mean to just jump in mark But y it's good I mean there's just so many needs in the town that we you know you get a fire and this is what happen so but you're giving us the background of what you know a rotation means and hopefully providing good maintenance from your department from within again I know how key that is to vehicles and everything and yeah I mean it's it's a process with everything and balancing all the the wants and needs and all of that and the definite needs so that's all I wanted to say I appreciate it from you know my household is a mechanic and does these kind of
things and I know all about this stuff and you know wanted I appreciate hearing about that you know and works in a town and plows and all that kind of stuff so it it's a big part of our town it's a huge part of our budget you know so thank you for giving us a little overview elcome okay we have any other questions for Jay while we got [Music] them so since you got them here do you want to go over because it is one of the bigger line items that the town has expenditures for out of the road Improvement fund because if you guys really are going to cut Capital there's the guy you need to talk to that controls most of the the capital funding expenditures and what do we have for Road Improvement for $410,000 is recommended that's flat from last time put up the capital fund do you have that Eric or can we put that up and we could ask you know give me a few second not lengthy not lengthy question you know the spreadsheet don't we have is it okay to
just put that yeah and then if we had a tab we wanted you to pick up on it just it helps thank you so there is the very basic outline of that expenditures I need to go for the spring and the end of this year beginning of next year yeah can you zoom in a little bit Eric just a little bit Eric his old eyes thank you I know all of where I'm I'm like leaning I'm all the way in my screen here my nose is touching the screen I need I need I need read glasses can I ask a quick Eric question Eric could you remind me how far in we are many years ago now we did a whole Road survey and came up with like a 10-year plan how far into that are we we're changed quite a bit off the initial plan we've got about two years to go to do the first pass complete pass on all the town's roads but just basic
stuff just shim and Chip sealed so not a lot in there in terms terms of you know major renovation projects where where this is just basic pavement maintenance stuff if if memory serves when that plan was developed the decision was made to kind of maintain the roads that were in decent shape so they didn't deteriorate because it's super expensive once they've kind of gone into failure but we did have some roads in failure and those were going to be really expensive we haven't gotten to them right we have oh okay so that's where that shim and Chip came into play Eric can I do you have the map that I made up that maybe they could see no because I do but I would have to share my screen I have a hard copy of it I don't have an electronic copy I do if you want me to put it up sure you just have to let me share it yep I'll do that right now sorry for the detour detour all but you should be able to share now all right where's the share [Laughter] button bottom oh wait a minute share screen Green Arrow yep up Arrow yeah it's it's under more I share screen okay let's see where is my Okay no Okay how do I share my desktop you should hit the little green up arrow that says share it's right in
the middle at the bottom show you a bunch of screens and you select the one you want to yeah you you click on the one you want to share and you say share yeah if you want to yeah well I got screen one two three but it doesn't show my map of Road treatments how do I oh wait a minute there it is okay so highlight it share now I got it there we go okay we might need a little zooming might need some zooming I can't I mean I'm I'm squinting here yeah I mean I can see that help yes nice yes thank you and maybe just mention the the well you're gonna do it go ahead yeah okay so I mean can you see it because I'll have to move yeah I mean yeah we kind of in the Northwestern part but yeah okay all right so we started let see if I can bring here at the bottom let me try backing it out a little bit so you can all right can you see that okay yeah yes different so the
roads that we've covered over the past well almost five years now four years anyway all right so these are the different types reconstruction paved overlay paav micro Cape chip seal shim chip seal okay satisfactory and areas of proposed road work all right so that's what the town looks like right now as far as the what we've done so far and when I first came on board we concentrated in the lake area Okay Bunker Hill we did and a lot of these roads when you said when you talk about the they were under disrepair so we had some of these smaller roads off the lake main drag around the lake that was a lot of places asphalt was missing you could lose a truck in some spots so yeah with discussion with you guys and and the board of Selectmen and Eric and and just with with the doing the shimming and chipping we were able to repair these roads and some areas we did you know they were s s under such disrepair we did some double chip which which helped out you know we as a as a department have to be able to plow the road we have to plow the road safely I can't have somebody driving down the road in a white out and all of a sudden there's no Road no pavement left and they hit the other side because they're now they're into gravel and they hit the other side and the plow goes on the truck can't do that so that's why I felt it was important that we repaired these areas and seal them all off Lake Area the
whole area fortunately you guys the town had a pretty good Coffer at that time that we could do that it's an inexpensive most inexpensive procedure that we can really do and then we proceeded on to Bear Swamp Long Hill area couple other roads I'd have to you know look back at the list I have a big memory of Bear Swamp being in pretty bad shape at one point Y yep hendy Road hendy road was horrendous you know yes we wanted to address Jan a lot of drainage but we could get away with doing minimal on the drainage and and go back to it at at a
later time doing you know fixing a road prematurely before you do drainage doesn't make a lot of sense in case in a lot of cases but the cost of doing shim and chip is you know you're losing Pennies on the dollars if you got to go back and do drainage if you actually paved the road you know now you're losing valuable dollars and you don't want to do that so we were concentrating on driveability and getting water off the road and just getting getting the roads back into shape where that we could plow them more efficiently and ultimately in the winter time use less material as well some of the other areas that you guys did prior to was like School Road you did a cape seal micro seal is a combination chip seal micro seal which is a cape and don't that's an alternative procedure you know we you did Chip seal in some areas like in towns of road so the these are so we're close to hitting all the roads in some of these areas we have to go back and do some other minor repairs because things crop up again especially in the bad Frost crack seal crack seal is very
important so we want we want to spend money on crack seal we want to keep the water out of the road I know you guys just worked on my road recently I saw you out there remember you know and that patched it up a bit is that on the I see it sort of highlighted as a as a proposal is that is this kind of older or is that actually proposed for next year no it's it's actually part of this Year's money for Budget approved great no so well Gilead Road con Road wind Rush gotta wind rush we want to talk there's want to do something different over there that Road's in pretty good shape we might just try to do a micro seal on that you know it's still in really good shape we don't really we go in crack seal that and Chip seal or micro seal that we could put that to rest for a long time I I shouldn't say long time but a good amount of time got it shotty yeah I don't want to get ahead of myself Gilead Road con Road what's on the yeah Long Hill shty Mill well no shotty Mill's different so for this for spring all right we're talking for chip seal before to spend out of this year's dollars that's already in place Gilead con this section of long hill down to Woodbridge and Skinner Hill so okay those those roads we shimmed in was it mid-fall we did in the fall they were in
real pretty bad shape a lot of some you know some deep wheel ruts some areas actually were starting to show gravel so cone roads horrendous we're going to before we do that we want to cut the edges of the road really well the shoulders we want to try to get the water off the road so it doesn't stay in there but so those roads are are slated to be done before July one hey Jay can I ask you a question sure going back up to Skinner Hill yes just always been a curiosity like it seems like as you're going down the road if going north I guess you call it or east one side of the road seems to be centry the other side is Andover how is that true like how does that how's that you know yeah so that section of Skinner you see my cursor in here yeah that's like a gadiva gadiva is you know it's a little culdesac little short road with a culdesac that's centry but there's a
section of Skinner Road just right in that area of Gyer that's actually centry right but you know centry and it's it's it's a short length it's a short piece you know centry has done some work for us they did some work on Woodbridge and basically we're just kind of trading work so that that's the bigest question right where Woodbridge comes into Skinner Road right now is really bad right where Woodbridge hits Skinner yeah so I I would imagine that's going be more than just chip sealed but or well we have to do some shiming in there okay we'll do some patching and and we'll shim it and you know what you're seeing there on at that intersection is nothing compared to what
we've already done not that it's not that it's a perfect science it gets us out of a hot water for a period of time and you still gota the thing about this area like Olive handy and long this section of long hill through Skinner there's a lot of drainage in here that needs to be done we need to start concentrating in this area and replacing cross culverts and basins and we've got some other areas in town that need it as well but right now we're trying to hold these roads in kind of keep them in place so we can start going back and and maintaining these and and keep them in a consistent
manner that is safe for everybody to travel on and we don't have all these pot bows and Hazards right Bernett Brook is is another one that's needs some work but that's on next year's 2526 so any questions about the map I just want to say thank you I hope everybody else is okay with the long digression there that I asked about but this was really helpful for me thank you J thank you no thank you appreciate it I can make this available to you guys if you want me to send a email out to oh yeah love that would be great thank you yeah that would be great just tell me who to send it to and I can or all of you or one to that you can share Jay if you want to send it to me I'll send it out to everybody I don't mind I know you've emailed me before so okay send it to you Joanne yeah I'd be happy to just I mean just unless you want to type in everyone email address but no that's that's that's fine yeah I'll take care of it when you s I think
that's great for all of us to see and then we reference I know we had the spreadsheet up in there where Eric had the balances and you know the planned rest of the work for this year and then next year so good to see yeah so speaking of this year before we leave the map and Eric puts his screen back up so we can but so shotty Mill Road Ridge Road and burnat Brook right I have I have burnat Brook this year no next year no no next year no I do oh that's I'm sorry yeah well I'm for fiscal year 2526 I don't have burnap highlighted because I didn't I must have missed that for some reason but Bernat Brook 76 six miles that is on my list Hickory Aspen burnap Ridge Road and Burch Drive for next for 2526 the remaining of shotty millroad and Webster Lane is what I had for 2526 so let me get out of this map I'll stop the sharing Eric can bring put his back up and we'll I'll explain there's any questions on the the line items for 2425 and 2526 Jay Jay do you guys also handle the tree work and stuff yes we do is that a l item we have not yet gotten to or well tree workk just that one's real easy look you guys have been earmarking 50,00 ,000 a year we've been staying pretty much well below that I shouldn't say well below but you know it's it's given us enough money to do what we need to do basically I spend somewhere I'd have to look it up but somewhere but around the $40,000 Mark
and I usually have something left over to get started into the next year before new money comes in we've done a lot of work with eversource a lot of Co Ops matching monies this year we didn't really get to do that too much but eversource came in and has done a tremendous amount of work for us like on shotti and burnap and you know and and then we've gone behind them without exchanging any money we've got we've assisted them by picking up some of the wood you know it's in their right away our right away if they're willing to take the trees down for nothing I'm more than willing to help pick up the wood you know what absolutely What the residents don't take themselves so so Jay quick quick so is the focus on on the tree work more on dead trees that I know there's quite a few trees I could I could point out that are like ready to fall down dead right next to the road ash trees and it just always blows my mind that we leave certain trees up that are dead ready to fall and and in my opinion pose quite the threat and then there's other trees like we just you
know crop back it seems like and I love getting the crop the you know the overhead moved back so the Sun comes in and you know helps you know melt the roads keep the roads clear so I just wasn't sure where the focus was but I I could drive around like there's certain roads I I hit Wheeling road all the time and there's like dead ash trees that are just right there ready to fall dead as a door nail and I'm like why do we skip over certain Tre it just seems I don't know what the what the f I would like to answer that question and just say yes okay because you know we we've gone down quite a few roads got them done to the you know what we think we've you know all right we're
in good shape we move on to the next Road and you know a month later half a dozen trees have died off that weren't dead you know when we left and they just keep cropping up but you know the the good news is that is that we do come back to them and do them and sometimes we either run out of money or time or a different project comes up and we got to leave things alone a little bit but the the the tree plan as as I'll call it has been trying to raise the canopy let the sunlight in take out the compromised trees the dead trees and the trees that are a hazard to the roadway if they're marginal like you know if they're really close to the road and somebody's going to clip them I I elect to take those
trees out and we'll get the stumps grind such as burnat Brook Bernette Brook was bad and there was a lot of dead trees there and and you know then we get these hard leaners that they're just you know the next Windstorm they're going to fall so we'll take those out so the straighter the better raising the canopy the better and you know service re reliability of the utilities that's kind of what we've been trying to strive on and getting the shoulders of the road clear somebody needs to pull over I'd like to have a safe place for them to pull over the trees that we can groom and let grow as time goes on you know we'll just trim them so they grow straighter we try to do that as well okay like there's just a few trees in my mind that are like been dead for many many years as trees that are right in the edge of the road and I'm just like why do they keep skipping over these trees but well Bill Bill if you see something say something okay I was gonna say you know who to call right give me a call I'll put him on the list because I have a long list all right
we'll go for a ride someday and to put that in perspective if if you look at the trees within the towns right away based on the number of road miles we have there's roughly 40,000 trees in the town's right away and you think that across all species the average life expectancy of a tree is around 80 years so you can another way of looking at that is saying your your basic level from the towns right away is about 400 dead trees per year in the towns right away not including Ash boore or anything that provides really accelerated die off so between us and the utility company just to maintain status quo you're taking 400 plus trees a year out of the town that put it in perspective yeah and we've been averaging when we hire a contractor to do our tree work we've been averaging somewhere between call it 270 to $340 per tree to have it removed so depending on you know some some days you know when we come in and do mult have them there here for
multiple days and you put them in an area they don't have to do a lot of Bounce around they can get a lot done but if they have to move you know from one side of the town and remobilize and pick up you know sometimes the it's less so it averages out about about that cost super okay Jay if we're done with the tree questions are we gonna Circle back or you g to tell us something about the roads yeah yeah the road work sure yeah did put did he put up the y okay there we go all right so for this year's work remainder 2425 currently we have $646,000 in that Road Improvement fund so I have I'd like to finish the guard rails on Long Hill approximately 1,000 ft at 30,000 like to spend some money on crack seal throughout the town about $50,000 pavement markings is is typically around 30,000 a little less could be a little more I earmarked for 40 and we need to stock up on our drainage products we need to get some pipe and catch Basin structures so we can continue with that work in different areas of town and then the chip sealed plan roads Long Hill Skinner Gilead Co and some additional shimming and pavement repairs that we didn't finish up with on those in those areas so that's that's where that money comes from for and that would leave a balance of about $156,000 in the
account before any new money comes in and my question can I just so so that's what it is basically is we have a running account there that's the whole idea of having this funding so it's available for you as you guys have the time you know multiple projects or whatever so we will have a little bit left at the end of the year hopefully and then just keep building on it okay right sorry didn't we I know you were going to go into the and then this is just your wish list of what you would use the whole toal the next year is that what year yes yeah so for for Hickory Aspen burnout Road Ridge Road Birch Drive and and I'm estimating a standard
shim and chip on that that we've been doing at about 74,0 675 that's for the estimate of Chip seal only for asphalt the contractor and because we hire an asphalt contract or the paving company to come out right I try to budget for $95,000 for them and Asault I budget for a th000 tons at $98 per ton so it's a 95,000 and 98,000 for those Jay you skipped Cape seal what is Cape seal yeah oh I'm sorry yeah so the shot for shotty Mill Road and Webster Lane so as as you recall shotty Mill Road was part of a or part of shotty was part of a reconstruction project we did a couple years ago did a lot of drainage over there and we stopped just past Wales road so we would like to finish that road up and put it to rest for you know quite a few years so the road the rest of that road is in pretty good shape with the with the exception of a couple sections that need to be
dug up and put put in some good material and have paved and then and then we can do a a chip seal micro seal over them that's what Cape seal is so they they chip seal the road and then they come back and they do a micro seal over it which is a I call it kind of a slurry concrete aspal Emulsion it's what they did on school road several years quite a few years ago I don't know if you saw that operation or whatnot but it basically the chip seal they put it down they wait a little bit they sweep it up and then they come back and put the micro seal down which gives it a smoother surface and it's more like a it's kind of a like a concrete substance but it's but it's asphalt you know they mix concrete product in with the with the emulsions and that's what cap Cape seal is and then also Webster Lane Webster Lane's a small area in town we've done some drainage improvements over there there we've got a little bit more to do when there's one other catch space and we got to do replace a couple tops we could put that area to rest for a while and it you know it would be done because at some point the town if you if you look at the different processes of Road of asphalt replacement maintenance the there's different things you can do so you know you can't keep doing chip sealing forever you know you can put layers and layers and
layers and eventually it's going to build up and then it just kind of makes these deep wheel ruts and that's no good eventually you got to start putting asphalt on the road you got to Recon do reconstruction so we've got to create a plan do things hand inand you do a little less of one thing one year and a little more of another another year so you know one year you may concentrate just on reconstruction and you know the next year you then you go back to your chip seal nobody likes chip seal terrible process but it works and you know everybody has done it's you know things that happen with that you know the downside of it it's you know rough not to walk on it's dusty till we get it all swept up and and you know it gets rained on after a while but
eventually it all Blends in it's just you know average cost of shim and Chip per mile is about $70,000 where reclaiming of of of a mile of a road is almost $500,000 so you know you can do a lot more with one than another so I think that was great I mean I don't want to I don't want to keep you all night I know you have an early morning too I know Mark I'm not trying I I feel like he gave a good overview of the things that we would have questions for or the needs and all of that yeah for sure it's really nice to kind of hear the the outline and the plan you know in a way that you know we haven't really had before I think so the roads look the best they've ever had since I lived in town so thank you Jay and Eric and select men and everybody else yeah and the taxpayers who have agreed to could fund it at a higher rate than we had before we're still still catching up right still catching up you understandably you know it's there's give and take with everything you know in total for this year between cap the capital drop that you guys and do and then the tar you know we're looking at $610,000 so $410,000 drop from the town and then from town Aid Road we'd need 185,000 and 15,000 would be the balance that we would take from leftover Monies you know from last year so the
things that I proposed come to $610,000 do we have to do them all if we can't we can't I'd like to do as much as I can you know and understandably you know we're all going to have to take some cuts and and just have to decide what we put off for another year that's all it's you know it's what we've had to do before and you know we can do that but you know $410 is what we're you know has been the annual drop for the capital Road expenditures from the town typically okay Mark can I take like three minutes and just do big picture stuff related to Road and the road Network sure I think so okay so the town of Andover has 34 miles of roadway that's Town Road there's also a bunch of state roads Route 6 route 316 Boston Hill we're not responsible for those we don't spend any money maintaining them or plowing them or anything so that 34 miles of Road the kind of asset cost of that is about $34 million is what the town has an aode asset in terms of large bridges and by large I mean large enough that it
qualifies for the federal local bridge program the town owns about $18 million in Bridge asset or will after the Long Hill bridge is replaced of the four large bridges that the town has one was replaced in 2017 one is being replaced now one will be replaced in 2027 and the other one was replaced in the mid to late 80s so the good news is that in terms of large bridges by around 2029 the town will have addressed all of its large Bridge assets and should not occur any major maintenance for those assets you know for the next 20 to 30 years where we're going to suffer is in the small bridge and Culver category currently we have four of them that are rated either poor or failing of which one of them is currently in enrolled in the state local bridge program and should be on the schedule for summer 2026 report placement that Culver is on Long Hill or correction on Lake Road right near Bola and that's about a $1.9 million project about which the town is on the hook for half there is another pretty well failed Culver on be swamp that's concerning because it's a culdesac and if that fails the town is going to struggle to be able to access some of the residents and you know we have a bunch more so over the next 10 or so years the one area where we're going to have the biggest shortfall is in what we're putting in bridges and Culvert funds but I also get that the town can only spend so much money and we're only going after large culverts when we apply for and get the state local bridge get accepted into the state local bridge
program right now of the of the bridges that are tried to be Grant funded within the state the success rate is about 30% so the state currently has enough money set aside to fund the repair and replacement of about of their part of about a third of the ones that are applied so that's kind of what we're faced with I've been lobbying for a couple of years now to see whether the state will increase the bond funding for the state local bridge program and also whether the state will consider you know increasing the state's funding share for that to 75% there are couple of bills pending in this year's legislature you know this is an issue that we've gotten both the Council of small governments or correction Council of small towns as well as the the Regional Council of governments to back but you know of the two or three th000 bills that come up that represents one or two so no guarantees that there will be Bond funding increase but in terms of what are the catastrophic things we're going to have to deal with as a town that's where we're really going to run into some serious dollars and just for
planning purposes if the town was to reclaim its entire Road Network it would take about a $17 million bond package and if the town were to fix all its failing culs without enrollment in the State local bridge program it would be somewhere around between 10 and 11 million on today's current numbers so that's what you're faced with in terms of capital issues that the town has currently Joanne I just had one followup question on because Colts I don't is there like you to said that there was a few that were on the very low scale is there ever a time that someone comes in and says close this road you've got to do this now I mean obviously we're operating on a get to the worst first I don't need like the longest but you know just a quick little answer on that like is there anywhere in town that someone's saying this has to happen have we gotten a letter by the inspection people saying they have to get repaired by a certain date so here's the Scoop the state of Connecticut does not inspect Bridges well you you have the terminology I don't whoever inspects it sorry I'm just learning as I go so towns are on the hook for that most towns don't really
inspect their own cult s on any kind of regular basis we did have a pay to have an engineer inspect all of our culverts and give us a repair list about five years ago there is currently one road that is been one lane has been blocked off now for five years because the end wall has failed and we don't have the money to repair that Culver that's on Hutchinson Road no thank you for that over rview I just wondered like you know catastrophic or and you know have we gotten any warnings from whatever agency or whatever whoever is in control of that decision okay thank you and Eric just for me just kind of looking speaking about the Culvert so the the expected cost of the of the Culvert at I'm sorry I'm trying to get back there Lake Road at Bola yeah is is 966 ,000 more or less the combined fund of the bridg and culbert fund plus the recommended fund for this coming year is only $729 so that leaves us a shortfall you know about $140,000 and I think we were talking about maybe moving that from from the general fund or something to cover that because we're going to so do we have a plan for I'm trying to remember what if
that we discussed that in detail so because the construction season will be next summer and with a little luck it will bridge two fiscal years it's not likely to be done by July 1 I'm anticipating using part of next year's Capital funding to pay for that also because I I recognize you know we don't have we don't have the money currently we could never budget enough in the last couple in the last Cycles to get to there so basically what we've done is I've kind of slow walked the design and Engineering for that that covert we've gotten another extension which allows us to do the work next year we'll do it next summer and we'll bridge two more fiscal or one more fiscal year so got it if we did a flat funding it would just about cover it and give us a 10 the $20,000 additional so the note says here for 2026 construction season just didn't know what if it was only that season so okay all right so that's the strategy to cover that okay yep won't leave unless you want to put another 150,000 into it this year but it doesn't seem like
that's too likely to happen oh thank you for all the explanations Jay thank you for all your time am thank you well thank you for having me and I appreciate the the patience with my explanations appreciate it Jay thanks a lot thank you Jay thank you and thank you Eric additional information have a good night okay well if we're done with covering the public works then that would take us to old business 5A which is review a budget I'm sorry 5B it would be review a budget to actual I guess what I would suggest is if Eric if there's any specific
things we need to take a look at here if you'd highlight them I haven't looked at it if anybody has any questions yeah looked at it in detail just a couple of things but anything we need to look at your thing serious at this point the only thing we've identified that we will go over right now that we know of categorically is we will go over the maintenance line item for senior Transportation because we are looking at a fairly significant expense for one of the vehicles coming up shortly and we only have about 3,000 left in that line item so we're going to go over probably three or 4,000 in senior transportation in the vehicle maintenance category okay but nothing we can't we have not touched any you know we're we're not even close to to having to take anything from contingency at this point so overall we're looking pretty good in the budget the only other line item that we know will be over and it's going to depend at some point when the actual transition is is because the zoning agent retired and we ended up hiring a zoning agent that had zero EXP experience with zoning because there's just nobody qualified willing to work for you know a part-time position at the kind of pay rates that we offer there is a long transition period between between the two individuals the outgoing and the incoming so we've had we're going to end up having about four months where we're paying both individuals so you by transition period you're talking about an overlap so that you can do on the job training Etc right exactly exactly yep does anybody have any questions for
Eric on specifically on the current budget actual for this fiscal year not at this time no no and and I'm happy to share it if you want to see the bring it up and look at specific line items nope I'm Al set thank you no I looked earlier today no problem all good y good okay well if nobody has anything further on there we could go to Five C which would be the check register but as I think either Liz or or J pointed out that's the actually the old one so there's probably not much to review there awesome we'll move on if nobody has any objections so then that would take us we omitted five or the established the banking relationship with Webster which will leave us the discuss the Board of Ed stiff account request I thought we had ascertained that there could not be a separate account separate we gotten past that I had are we on the stiff account thing yeah I I was only GNA give a little tiny update I'm the one that because you know they had asked about it I had reached out to Cheryl and she was nice enough to get back to me so I'm just gonna it was in my head earlier I'm just going to kind of Cheryl let me know that she is in favor of them and has reached out and sent over information of how to establish a stiff account to put their 2% non-aps funds in so that that could remain let me just she's forwarded to them a few times of how to contact the State of Connecticut stiff
Department to have their own stiff account created for that 2% non loping fund so she thought I asked her a variety of questions she told me how the stiff account now is set up for the town and that's the account that has all of the one second obviously has the funds being deposited and withdrawn all the time like we said so the the balance would vary the amounts of interest you earn will vary on that so that was just kind of a little since the balot balance FL fluctuates monthly in our interest earn charges based on the cash needs of the town so we knew that we had established that and then for the AES Capital fund because I believe they've talked about that that account does have its own account currently with MNT but the
finance office is meeting Eric probably knows this already is meeting with Webster Bank to possibly set up a money market account and to move the capital items into it because it's been promised to give the same amount of return that a stiff account does and then if the finance office decides to move forward with the new money market account each Eric is this okay for me to be saying this it's just yep do you have a problem with it I mean I don't want to it's just Financial yeah so I I might as well read it because give us summary it's just kind of good to get so she just right so she said if the finance off office decides to move forward with forward with the new Mone market account each Capital fund that is maintained there will have the interest earned monthly allocated to that fund
based on the relative balance so kind of what AES was asking us earlier if they did deposit their Fund in a stiff account you know where would all the interests go so we're kind of back to that thing so it sounds like the finance office is exploring a couple different things that will earn the town the same kind of interest that the stiff account already receives again I don't want to speak to that more especially tonight my brain's a little tired but yeah Cheryl's been in touch with AES as far as if they want to put create a stiff account for their 2% nonlinguistic accounts special accounts for this and for that right right and I wasn't per se necessarily thinking that all the interest had to get divided either because we said we're rolling it back it overall helps the town so I think we're at square one I think Cheryl was educating me because I asked some specific questions so I just wanted to update you all since I had reached out about that definitely the 2% non-aps they're going to look for their own stiff account and that's what they wanted so okay thanks Joan welcome thanks thank you okay if we can move on then I guess that takes us to new business which we added the item for the ahm contribution from Andover so Louise had put out a a recording of the of the meeting I haven't had had a chance to watch it so I haven't seen
it do you have the number or the amount Louise handy no I don't I'm sorry all I want to say is basically I went through it and it's a very favorable organization and they're doing excellent with it they have a lot of referrals from 23 to 24 they have 2,000 Mental Health appointments a appointments and so far this year they've had 1,400 so it's it's it's growing and it's very beneficial and we are actually based on the granting and the funds that we're getting on it and also the sharing of the space we're actually getting something at 60% discount because actually it's it would cost us 60% of what we're actually getting for that money so I kind of vote Yes and they basically said no one has ever voted no yeah we've always approved it on the municipal and the other towns have already voted and I just wanted to give a you know let everyone else know about it and see what they feel about it they feel the same as I do Louise I feel
like the budget was something like a little bit over a 100,000 for this year for the Andover portion it's $6,950 yeah which is a 4.3% increase over last year I mean it just goes up a little bit each year I have to agree with Louise my little two senses working in a school system you know the amount of Mental Health appointments or visits to the social workers or psychologists or testing skyrocketed it's it's keeps going going so if we're able to you know get the services through ahm you know with what they provide if that's a big part I'd be in favor of it too it's actually a good deal what was the number you had Eric 106 953 yep okay one I got it okay I I can yeah this just for reference the there was an email that came out from Kate on January 28 that had the reference materials I had I knew we had it had to go back and look at it so yeah andover's portion last year was 102 2,528 this year is 10695 3 is our Levy so I guess I would say Louise you want to make a motion to approve the Levy of hand over's yeah 106,50 yes I want to make a motion to for Andover to accept the municipal amount of 10 what what was it 10653 10695 I'll second that okay we have further discussion all those in favor say I I I any
opposed any extensions okay hearing none the motion passes thank you Louise I appreciate your participation and keeping us on top of that thank you all oh Eric will you be supplying your vote from the B the BOS I will not I think the BOS is going to authoriz right PR to vote for the board of Select okay but that's up to them all right thanks but it also doesn't matter because with you they have five five ofer rid of votes so their budget's passed and it's it's established anyway yeah okay okay then that would take us to item seven on our agenda which is board open discussion I have what else we got Joanne yeah I just wanted to mention in case I know I sent an email around that the superintendent has accepted our request to speak at an earlier budget meeting so she'll and I can send something to Eric and Kate to have it put on the agenda if you want me to mark yeah that'd be good I I saw everything I just hadn't done it yet so I think that's the only if you want to as you suggested if you think we ought to have it and that's next week it's next week so they're G to come speak to us on March 5th she it was originally going to be the 19th which is later in our cycle and last week we decided in our open discussions that if we could push that Eric I forget if the ram superintendent we haven't given him a date yet we're g we can I was no we gave him a date I just don't know off the top of my head what
that date was I thought that was the 19th no yeah I sort of feel like that was was plugged in on the 19th AES well good I was just hoping we didn't have the Ram super intendent for the 5th but we might have to send him a an email I thought it was 19th but okay I would have to I can tell you that in a few seconds if you give me a few seconds yeah yeah of course and that's my only open discussion because I know the meeting's gone long I just wanted to point that out and we'll be ready for that next week yeah I think I think i' given originally i' given Valerie the
5th or the 12th she said the 12th is Board of edge she wanted to do the 19th so we said okay and anything specifically on the ram I'm not sure I think we might have said that I think we might have said the 12 for Ram correct oh good that works yeah so back to back we'll have the two School budgets yeah right and so you know Ram released a new budget they approved a budget that was somewhat lower which was awfully nice and then they also agreed to return the unexpended fund balance back to the town good so that is last year at least part of on our overall budget is there can people remind me is our Levy leveled off or are we going down again down going down a little bit Yeah the levy went down little b99 or something so the total Ram budget now is a decrease year-over-year of about $166,000 for our contribution yeah okay that's a nice roughly flat but yeah okay and they're going up a little bit but we're again the ratio ratio y they actually when I read it real quick that letter that Eric had included in his budget things sounds like their their audit came back that they had in Surplus something like a million and three I want to say they're keeping 2% in their non-linguist but so they had that you know plus they decreased their Capital so they they did make a couple cuts along the way but they were a million three over I've been pretty pleased with how they their bard of vet has gotten their act together over the last five 10 years so that's good that's a help so this is where we are
currently with the three changes that the board of Selectmen initiated at their meeting yesterday so the town budget is currently an increase of about 84,000 which is 2% the ram budget overall is down about 0.4% and the endover elementary school budget is still up 381,000 so as we know there there is something going through the legislature that may or may not have been fully approved today but they are the legislature is giving the towns a method for increasing the or decreasing the depreciation schedule for automobiles as most of you remember there was a significant change in how automobiles are valued which dropped our overall Grand list by about 2% almost everybody across the state too about half of that if the board of Selectmen adopts that so that would back you know knock the overall mill rate increase you know down somewhat but it's it's still a pretty healthy mill rate increase right overall okay any other board open discussion on the budget or anything else I'm good as far as I'm concerned sorry I had to move locations I can you share that updated spreadsheet or post it up on that link linked folder that you had it yeah this should be on the linked folder it it well it wasn't this morning the last one on there is the is the one that's dated the 25th and this appears to be different right yep there's one for the 20th and one for the 25th I think were the two yeah I mean I'll I'll verify that that's what I've been looking at all day and I didn't think I saw new numbers yeah just just the two I still have it up so okay
good yeah all right well if nobody has any other discussion we can move on to correspondence the I you probably you I think you all were copied on the email from Valerie brunau that had the letter from the Board of Ed is as well as the copy of the approved budget did everybody receive that yep yes okay yep all right so no need to read it in here you've all received it it's a matter of the record so and Valerie will obviously present that next week any other correspondence that we should iscuss okay well we could move into public speak but I don't see any members of the public still with us what's whose commuity voice that's the recording channel for the Community voice access Community Access channel the record well you can't see the whole name so you're excuse yeah thank you hey you know you gota ask right yeah absolutely I think usually there's more people on the screen so I don't always see all the names going across and I oh yeah sometimes yeah yeah I okay before we adjourn I guess the only thing I would say is just a little bit of housekeeping for next meeting Eric you're not available next week correct no I will be there at the unavailable huh I will be leaving the day after I will not be here at the meeting on the 12th okay okay Cheryl will cover for me on the meeting on the
12th okay okay I thought it was next week is that I thought yeah I thought next next week was the week that I was going to have a challenge but that may change for me too so okay all right so next week's not a problem good okay okay well if nobody has anything else then I guess we you entertain a motion to adjourn make a motion to adjourn I can second that who was that Liz okay Kim Kimberly second you got it is that I got okay sorry was moving the spreadsheet out of the ways I can see okay any discussion all those in favor of adjournment say I hi hi any oppose no hearing none no no no absens