for her, hey, hey, we'd like to welcome everyone to the regular meeting for the Board of Education for the town of Annover for the month of May. We have a little bit of coming back together. In terms of public speak, well, you guys are here. We ask that you keep your comments brief to the point and speak for, you know, no more than two to three minutes. If you continue to speak for longer than that, we may need to cut you off just due to the length of the time of the meeting. We'll be looking back at your convenience. I'm glad we like the meetings too. I don't know what we got it, I'm just going to leave it. They're both here. They left for anyone. So string. Just have a minute. It's again. So we'll go through the people that are virtually first. Amanda, have a line. Hi, I just want to say thank you to the Board and for all that you do.
Thank you. Doris, I don't know. I'll do not know. Can remove this, that easier. Hi, my name is Doris Molten. I don't mind this. Thank you for what you do and I am a parent and a substitute. Thank you very much. Red, low-tech. Thank you, just hear a listen. Thank you. Thank you. I can work on. All set for now. Thank you. Okay. Over. Amy? Thank you. I'm good. Thank you. Yeah, thank you. Yes, hi. Okay. Marcee, I'm a soothing liner. Whoops. I don't know if you can hear me. I'm okay for now. Thanks. Okay, well done through the real people that are present in the rain. Which is going to be harder for me. Thank you. I'm fine. That's just clear. Nothing for me. I just want to thank you. I'm worth it. I just want to say thank you, guys, if I'm fine, trust me. Do you mind just saving the news? I'll send you a cabello. Okay. Thank you all for the Board, Doris Molten. Happy to see you. It's in Frodo. Thank you all. It's an fundraiser. Thank you for everything, Doris. I'm a folder saying I'm pretty sure you know Katie Hixon. Thank you, guys, for all that you do for us. Please don't have hands. Thank you for everything. I'm calling me around. Thank you for the time in that approach you put in on. Thank you. Thank you, Doris Molten. Thank you, Doris Molten. It's in the future. It's in the students. Charlie's on Ash Brown. We appreciate each and every one of you and everything is your first
be time. We have the scenes and that everyone will be seeing that. You guys really are. You're the amazing balance. Thank you. Happy harvest. Thank you for everything you do when we appreciate. Thanks, guys. In terms of communications, it's all things that we have anything that's not going to be addressed in the other line item. I don't have anything for that. Does anyone else have communications? I don't have anything. Shannon. Yes, ma'am. Do you have any communications? I do not. Other than to say hello and I'm sorry. I'm not there in person to eat with all of you. I don't know that you're not Jerry. That was weird. I don't know where I did. I was in cotton needle. Do we have student celebrations? I just wanted to celebrate. We got to meet our inventors for invention convention and they went and performed. They went and presented. So we had buddy stack and win greenhouse and they went to the state finals at UConn. Did a fantastic job and buddy stack won a young emerging innovator award. So that was really exciting. And so thank you for all the support and we also had Valerie was there. She participates in the judging, which is awesome. And then we had two staff members attend Kissina and Jen to support them, which was great as well. So just thank you for the board for supporting our young innovators in all ways. So that was exciting. Just to add on to it as a parent was there. It's really a phenomenal thing to go to state levels. It's really cool to see all the work and the passion of the kids
have in the better doing. My girlfriend's daughter is going to the national puppeteers. She's from Hebrew. Yeah, really no. Yeah. Yeah. And it's cool too because they put the kids in little circles where they're with the other kids that are there age. I really love that we started doing that. Yeah, it's a really neat opportunity. So we'll continue to build you know a few years. We'll have 200 inventors. So that's it. Okay, so we have a approval of minutes from our last regular meeting, which was March 12. Again, we didn't have a meeting in April. So does anyone have hinges on those or things that they noticed to craft? I didn't see anything. Okay. Okay. Shannon. No, thank you. Okay. Would anyone like to make a motion for a few minutes? Oh, make a motion. I mean, it's from the middle of the board of education. Any way of studying March 12, 2020, but I'll start the meeting. And then opportunity for us to add or delete agenda items to the way that the agenda is written.
Does anyone have anything that's not written on here? And if they would like to move or amend the location of things. I don't, I don't have anything to add or delete. There you are. There you go. Shannon, did you want to add anything to the agenda? No, man. Thank you. Okay. Okay. So we'll go through reports in terms of interperson or report. I think the biggest thing, as of currently, that's not addressed elsewhere in our agenda tonight is really just that the town budget failed. And so as such under the rules of the new charter, it's been bifurcated. We did have another town meeting last night. The board of finance did decrease the school budget increase, so instead of an eight-ish percent increase, it's a five percent increase. And then that will go to referendum in two weeks. I don't remember the 27. So if people have questions about that, the meeting from last night
should be recorded and posted at some point on the town side. It was recorded by the CBC. Did you see if it's posted somewhere yet? They usually take a little while to edit the video after they video tape it. Okay. Usually goes under YouTube. No, no, no, I'll go up on the town YouTube. Yeah. I don't have anything else. So we've got some things that wind up throughout the rest of the agenda here. So I'll try to stick to the things that don't wind up someplace else on the agenda. Grant updates. So when we're looking at the grants updates, I've got a few things for you. Let's say, you know, this one I'll do that part in the round. But the good news is, is that the application will open again in a couple of days for us to reapply for that after school grant that we had for two years. It's coming back. I didn't expect it to come back, but I do know that the state does have some surplus funding and a fair number of grants that
had been offered for a number of years. Unfortunately, are onpled because they found under a DEF. And so they are reallicating money to other areas of need to early learning. We'll talk about early starting minute. But they definitely found that this was a worthwhile program. They did say that they would try to put us some more funding aside for smaller districts. And we were lucky enough to get it last time. So hopefully that increases our odds. It is a tougher process in that the grant that we had was overseen solely by the E Grant Management System. And so sure, the campus site visit, sure they did expect a certain amount of accountability in terms of our documentation. But now there will be a documentation site to enter data on a regular basis. We've used with other things before we used it with our summer grant at one point. And so
hopefully some of the guideline changes will include having to guarantee a certain percentage of students that you use as your target number of participants that would have to participate a total of a certain number of times, like 60 days during the course of the year. So when we are looking to provide programming, we'll have to keep that in mind that to hit our target. If not, what happens then is at the end of the first year, the funding is not available for year to because it's a two year grant. So we'll give our fingers crossed. The application should take a few days to fill out. It is a comprehensive one, but update you in June and then July as to whether or not we get that one or not. Other than that, people and the other grants application that we've completed to turn in is our IDEA grant. Our IDEA grant is special education. So we're hoping that
you know, there are no blips in the IDEA grant and if not, then that one will go forward. The funding through what is now called, and we'll be talking about it. But the smart start and school readiness will continue that the names will just change as we move forward. Smart start will continue to be smart start, but the school readiness will wind up being funded under something else, schools, or early start programs. So those are the only grants right now that are available for us unfortunately. Serenet, I have joined something called grant watch. It was a small game of 100 something bucks a year and it is geared toward non-profits, but probably 25% of them that we we see on there now do have little disclaimers that we can apply if you are a municipality at the end or a school district. So we're going to pour through those and be able to look at for some of those and see which ones we would qualify for there. So those are our grants updates in terms of facilities. Scott's still doing an amazing job. He's right on top of things. I mean, we kind of asked for a better head custodian. We mentioned it and we know that within days it's done there. Terms of regular preventative maintenance repairs and operations, those sorts of things
from the last meeting to now. We did have filters and belts done. USA Mechanicals are contractor and did the preventative maintenance on those. FKT did a sprinkler flush wasn't part of our regular contracts with that one was 3,185 dollars. We had word come in and do the lights to the sensory room as we moved the classrooms around in anticipation of utilizing space for newer classrooms next year. We took the sensory room that was located across the cafeteria and we moved it. When we moved that we moved it down to the wing where the boys locker room was to the right of the gym.
That's now the sensory room. Most of the stuff that was done in that room to prep it was done through pre-cape because that room itself predominantly services. So when they look at our expenses and they'll see their number of things in there, predominantly services, those four rooms and they can never burn in. Not completely though. The lights in that sensory room had to be re-done. They would have had to choose that space for anything else. And then at the top of the stairs so when you come out of your office if you are going down the stairs to the left there, there were three lights there that had the old ballasts, like all of our lights in the hallway do. Those are like those long lights for us at looking lights. We can't reach up there to change them so you have to utilize somebody else to come do that. And there's always a cost. It doesn't have to be done on a regular basis, thank goodness, but they really didn't need to be upgraded. So Scott did a great job of researching, are we better off to have somebody in and come and change them or should we change them to these? So by changing them to these lights here, this fluorescent lights, they were much more affordable. I think it was only a couple hundred dollars to do each lighting in there. Of course, obviously, so I have to come do it. The goal eventually is to look to replace all of them in the hallway with more addition lighting. They're really the same. So, right. So that's the goal. And I think we talked about this a couple of years ago trying to find out if ever source has one of those programs where you would probably do them.
Yes. So we're looking into that, Scott and I are. The gym fans that the town installed, those are done and they're in there. They do that a very good vacation. There's a little app, one of them, a little app. They do have to install them in slightly different location. And then they normally would have just simply because they realized that once they put them off, that if they had those kind of as low as where the the great thing, they would be hit by loss. And so, and when they came in, they're like, they're not the caliber of material that I think, Gemmarie and the town had thought they were. So they'll do, they're still good. But they then had to place them behind those grades and they're on chains so that they need to be adjusted. Yes. So they need to be adjusted. They need to be adjusted. So they aren't hanging, but they need to adjust them. So it seems I've worked out fine. And so so far, so good. While back, we had approved the asbestos, the three-year asbestos testing to be done, they didn't come and do that. We're waiting results when they come in. We'll let you know. But they did do that on the 25th of April. Our engine suppression system was serviced by FTP. We had a leaking valve gate and it checked that was replaced and exhaust and motors were shipped. Number 8, number 18, and number 9, too. And so all of this was just regular, repair, maintenance, and operation. But it was just
good to know that, you know, all these things are going to be good shape, good working shape. So they did since the last time we met, but we were just waiting. They had to reschedule that. But yeah, there was a lighted scar down. We did have, and it will come up a little further around. But we did also have an issue with our mower. We originally had fixed during the time period for March to now. We had it serviced and it's still not happy with us. It's getting old. We're talking about something that's 30-year-old and it's just not closed with us. So we'll talk about this when we moved down. But it was like to retire. So we may have to just let it retire because it's it's retired. What kind of of the fields are removed by that versus the town of certain the town doesn't mow our faculty at all. Okay. Yeah, all of 30-year-old road is moved by so the town doesn't. The town does. The one thing that they do for us is to a fast note. They won't shovel our guys shovel. So it's the plot will come through and plow the
parking lot, but that's it. Other than that, we take care of everything for the sort of property. And that's something that we could explore and then come turn into a town to even use to pay them for it. So the town actually pays somebody else to mow their areas. I know there's a line out of for 26,000 for their fields to be mowed because they they have their big mower for like the rest 16 and the root of six stuff. And then they have smaller, I don't want to use the word contracts because there's another word to people that do some of the other places, but no, they don't. And it's not done in every town that way. Sometimes it is a bigger town. Absolutely, but it is smaller towns. Some of them do do it. And when they do, then they do a in-kind service.
There's no transfer of money in this smaller town for the town mows it. They claim that as an in-kind service. But I can tell you that and I actually have a quote here from a company because they thought that they wanted to give us a quote. To mow our lawn to have somebody like I know the town does hire people to have somebody come in. It would be 1200 and that's only every two weeks. So it is extremely simple. Yeah, so it is expensive. So yes, I don't do that. Yeah, I think somebody's like, oh, the wrong profession. Yeah, I don't know. So, and most of the facilities updates, we're going to be talking about at some point here, so I'll pull about to that one. And we are still working with Scott's list here and our updates on a capital further than the three projects that we're currently involved in. So those are the updates for the leads. And those three products, just projects are the bathroom plumbing, giant renovation projects. Yeah, we have them on here. The elevator. Yep. And the
driver is on there. I'm still a customer everywhere. And the elevator, you know, I know, we contract with TK. We're just scheduling because we remember we can't schedule that after the last day of school because we need that elevator or we're doing those students. So, it'll be, you know, rendered out of water for a day or two. And so we have to do that from the last day of school. But it will be done along with those last couple weeks of school. So every week, okay. I'll move to the next one. Sure. Okay. So I did put on the agenda. I know that Kate and I had spoken about this. Well, we put this agenda together. We can have to go addressing the reveries that insert. I know Scott's way out is here and Scott, you did a good job
of doing that last night. So thank you. By simply putting it into another form of a fire online, I guess. Not for us to be vulnerable in any way, shape or form. Sure, upset that this one in there. We were nice enough to be able to get an apology from the runaries. So, you know, I did respect that. That was put in and it was proper. But what I wanted to do here more than anything is for us to be able to make sure that we can speak to the truth of it. And I think that's what most people in town want is, you know, I don't think most people thought it was true. But I think they're like, okay, I don't believe it. But can you tell me what is the truth? So a couple things on here. So first and foremost, actually Taylor near is, there's two slides that you have.
One that says how we get our money and then it says Mahoney and Sable. So we can start with how we get our money. So I first couldn't understand where somebody would come up with something that says $900,000 or more. So I thought, well, let's just look at the fact of our money in general. The Board of Education, we do have our own account. And that was set up at the request of the First Selectman a couple of years ago. We used to kind of share the town's accounts. And year after year with the audit, the audit are really found a lot of errors in things. So a few years ago, Mr. McGuire asked me personally and Eric, he said, well, go to the bag. Take Eric and understand, open a separate account for the school and we'll do for you guys what we do for Ram, which is we'll give you an allowance. We'll take your general fund a lot. And in this case,
our budget is $4.34 million and we'll just put it in there every month. Clean, okay. I said, sure. So Eric Anderson, myself, what's the big? We got to M&T Bank in Glacinbury and we set up the account and it's worked very well. That was a couple of years ago. And what happens is we decided when we were speaking about how the allowance should be given to us by ACH Transfer, I explained to the town that the difficulty is we don't use the same amount of money every month to pay bills. So it had to be a little bit front-loaded. But of course, we want to make it easier for the town and we want that ACH Transfer be the same amount. So we get an ACH Transfer this year, for example, of $434,000. And again, these numbers are slightly, you know, to maybe even, there's pennies in there or whatever. So it starts July 1. It's our first payment. We get 10 payments. So that's our whole year's budget that's given to us. Starting July and ending in April. And the reason why it has to end in April is because we have heavier spending at the end of the year not because of anything, you know, nefarious. But because our teachers get paid for the full year, but all of their salary obviously comes out of our fiscal year, July through June 30. And they don't work, June and July. So their pay checks actually start in August at the end of August.
And then there's 26 pay checks, but there's 21 weeks. I mean, 21 pay cycles before they get out of school. So at the end of the school year, there's five pay checks that we owe them from the work that they've already done. And so some of them opt together all summer long. But it's still has to come out of this year's budget. So we have to save up enough money before the end of the year so that we have that last pay cycle. And if somebody doesn't like know how this works, they go, wow, you had to pay cycle where you guys have more $125,000 in one cycle. We did. So what happens is those payments go in. The first one, for example, let's say the account is in zero on day one July first. The $34,000 will go in. July, obviously, those people aren't here working. We have less expenses, most people are vacation. So maybe we spend that month, 400. I mean, maybe that month, the month we spent a $34,000. So the balance at the end of July might be 400,000.
And then our next ACH transfer comes in in August, so 400. And I have some errors up there that weren't correct. We don't do good. And we did correct 400 and 34,000. And maybe our balance is 800. So if there's somebody that wants to say, oh my goodness, I saw their bank balance and they've got a hoard of 800,000. That's not a hoard. It is two of our 10 payments. And we just haven't experienced those expenditures yet. But we went. So it's so school starts again. So by the end of the fall, school year, we resume paying our regular expenses, our payroll, and at any given moment in time, then the balance goes up and down. So it is normal during a couple of times of the year for our bank balance. If somebody were to go look, if a talent's person were to go look, if one of the other boards were to look at our available balance, it's absolutely positive that it's certain, you know, time during the year, it could say there's 900,000 in the account. But it doesn't mean that that's stored in a hoard. It means that that's what we have left because my last payment comes in in April. I don't get any money in May and June. But I have all of May and June's in those five pay periods to still pay out. That last balloon payment is over 400,000. So then what happens is that our slide, the hoarding table,
then what happens is it's pencils down for those of you who are teachers who know what that means. It's pencils down June 30. The July one starts the new year. So unless you've already saved up an expense. So for example, I'll just use the elevator instead of just talking about it. The elevator is scheduled to be done June 20. And the company quasi said, we can't come until July 2nd. That is already what they call it, covered. We knew it's coming. It was supposed to be done just because they rescheduled that visit doesn't mean that, oh, we can't get it done. It's in combat as an expense for this school year. So there are in combat expenses and there will be a couple of things that will trick a lander in course of the summer, but they reflected stuff from the school year. And so pencils down money spent it's done. If there's money left, it may actually still be about a count because we can't do anything until the audit is done. And in this town, every town is different, but in this town historically, it's not done over the summer, by the way, because everybody has to finish things. That would be absolutely ridiculous, but people would think they could be able to do it over the summer. Here, it's usually started in January, maybe early February. And what we're looking for then is the audited Actuals for the prior year. And that's, we have a fantastic firm for Mahoney and Stable,
and they come in and they audit us. All of our stuff and they audit the town as well. And then once they get us all done, and together, they say, here's your draft audit, which this board will be looking at tonight as one of its board business. And they say, okay, you had $200,000 left. And when they do that then, they say, guaranteed, they check it, they go through things, and they say, this is what you had left. Other years, we've had $20,000 left. So it's their job to figure out what the unexpected funds are. And to make sure that's up with all of our people work. Then, when that's done, that money gets returned to the other accounts. We can all keep the custody of that. So we are allowed to keep 2% on the books in our 2% non-lapsing account. But that's not kept here. It's not housed here. That money, Terry Wright's out of check, and it goes into the 2% non-lapsing account on the town. It is this board of education that
does get to approve whatever expenditures you're going to use, the 2% non-lapsing account for. But we have to call the town and say, we need to check for that, and this is what it's for. Because we don't have custody of that money. A year and a half ago, the Board of Finance worked with us, and we're very appreciative of that, worked with us to say, because we knew that during a 2-year period, I strategically saw a head of time due to grants that had come in and things like that. I was like, we're going to have money, and we're also going to have some projects. So can we open any account? And they work with this board, and as they created our first ever capital account. We had put, we were working to get the driveway done, and it didn't happen, so that money to 113 went into that account. Then the town last year funded that account 100,000, so they put that in that capital account. So this year, as the Board
of Finance was doing our budget, the Board of Finance, I was not that meeting presenting our budget to them. And the Board of Finance, I saw that there was a 100,000 set to go in the budget again, and I said something to them, which is what the leader we had was speaking about last night at the meeting. I said to them, I do happen to know, I know you guys wouldn't know this yet, I said to them, because they audit, it's not done, but I do happen to know that we're going to have $100,000 left when they finished last year's audit. So please don't tax the tax payer, take it out, and they did. So that's why I asked them to take it out, because I knew there would be that money left. And so that's why that check then was just recently, because the audit was finished in March April, so that was sent over to that account. Again, we don't have custody of that account, and even though the Board of Finance has already said, we're 100% behind you guys with the 100% behind you, and we've already gotten half a check with the elevator, we do still have to go to them to get them out money, and then when they say yes, the town gives us a check for that. So long when they've got to hopefully, you know, educational there, we would never have access to any money after an audit season is done, because the auditor says that money's got to go out so that's where it all ought to keep it. So that's that. The second thing that I think is of value is, and Scott did a great job of this on his comparison, and I do know that somebody else named
Jacob had come up with a chart online, and it's very accurate. Very oftentimes, because we're part of Ram, people love to compare, he brings Barbara with the endover, and we do it too. When we're looking at making sure that we have, you know, we look at bookworms, we want to make sure our kids are just as prepared as the Hebrew and the Margot kids, but they're all going to the same classrooms, we do compare ourselves to them when it comes to curriculum, and we do because they're our neighbors, but in many cases, that was to warn us. And that's because we're the baby size of the three. You know, we have a quarter of what they have in the other districts, and so when you look at for people of expenditures, the difficulty is, and imagine this,
and I'm simplifying this for people who never looked at for people of expenditures before, our costs are to 35 school milk. So you have to take everything associated with this building, and this property, and you have to make sure that you divide all of the costs to run 35 school road by 250 kids. And when you do that, there's a lot of money because we have 250 kids. If we had 500 kids that never would go down, I remember they, I actually cringe, but it was a poor pupil expenditure, like somehow the kids are, are benefiting from every dollar of that, and directly, indirectly they are, but directly that includes giving the light song, that includes heating the place, and you're like, should that count? But it does, it does count. And so the difficulty is, sure, when you have 250 kids, it's going to be a lot, I live alone, and so my mortgage is a certain amount. So the ratio of people to my mortgage is, you know, 2000. If somebody else moves in, now it's a 1,000 per person. If another person moves, do you know what I mean? So the costs get divided further. So the fairer way to do that, if you're really trying to see, do we align with the other districts that are like us in the state, and Scott did this well was to look at the ones that truly are our size. And when you look
at the ones that are truly at our size, we are middle to lower, because all school districts that have a school like ours, with about 250 kids or less, they're going to run as high as 30,000 dollars per child, because of the fact that you're running a huge facility with a small number of kids. So this number here is deceiving, and it would be one thing if it just listed it, but to say that it's our cost versus heating in marbles, it's not a fair comparison. So it's not that I had a problem with the $23,000 number. It's the comparison to the neighbors who's saying that we can compare apples to apples that that's wrong there. I will ignore some of these stuff here that's just political and nasty and move on to the legal fees. And I'm moving on to the legal
fees, because sure, that's taxpayer dollars. We have to have matured. We absolutely have to have matured. There are legal matters that we need to handle students, staff, negotiations with contracts, and then other things. So yes, we have shipment in Goodwin as our legal experts. And in my five years here, we've had to call them a few times. We've had to call them to deal with the things that we're just not equipped to deal with, because we do it in one way or on the board, but we do need someone that understands school law. And the town, as the owner turned to you guys met the gentleman last night, and so you know, oftentimes they have them at the meetings and they have him in different places. That too is something that people normally do. In the case of the Senior Community Center, but I won't rehash the whole day. I would just say that there was a time when the two boards were not able to sit down with one another for whatever reason. So it did require us because they have an attorney and we're not going to work with an attorney and lay people. So we did then have to say if that conversation needs to begin, it's going to happen and then happen the attorney to return.
And that we did have to do. The total expenditures during the course of that time were 10,000. The I don't know where the 35,000 came from. Even if you look at the expenditure report for us, that wasn't even the time period where we did do teacher negotiations. That was later, because of course we pay an attorney to do that. Thankfully, they were short. There wasn't two laws. Thanks back. And I'm not sure if it's by as well. So the other question there was whether or not we have utilized our council, shipping a good win for the situation with the solar. And we have not for any other reason, except that we were entering into a binding contract as a board, the town then did become part of the equation, part of the conversation with their attorney, offering us opinions. And once again, we're not going to take an opinion from an attorney and not have an attorney read that. And so our attorneys are working with the town attorney right now on that and we will be talking about that solar later. So once again, sure, it does mean that we did need to speak to council regarding that. And so the fact that we had to speak to council is the fact that the numbers here are not correct. The last thing that I do want to address on here and then later on at the board has questions, please let me know is it isn't fair to have them look
at actual expenditures and then say, if I gave you $100,000 to work with and you only spent eight and then next year you come back and ask for a hundred. It's not fair to say, well, you are already getting an increase because you didn't use the 20 from the year before. So now, even if you ask for zero, you're asking for 20%. That is just not an accurate way to depict things. It just isn't because things change. If you go in a grocery store every week you pay $5 per milk and this week it's out of sale or you have a coupon every week the milk is still in there. The price could vary but you can't say, well since you didn't spend it, that expenditure is not a valid one anymore. We do have certain things that are variable, special education costs are variable. So you budget for it, you put it in and if during the course of the year, let's say that child moves.
There's going to be money left if that child moves and we're spending a significant amount of money on that particular child. I get grants. If I get grants and it offsets a cost, there's going to be money left at the end of that year, doesn't mean next year there's going to be. So we do take advantage of when we have those cost savings, those expenditures, but we also consider that the following year. We don't just move it forward without considering what revenue we're going to have. So that number is not accurate there. Pre-school we're going to talk about the later, but here's the catch on that one and we have slides we'll talk about. We get to this on board business, but preschool is something that has to be a part of the school. Every district has preschool. I know there are people out there that don't want to admit it, but we are required
to service our birth to three students, required to service them. I know there are people that do still think, well it's just babysitting, it's just they care, just get rid of it. We can't. We have to have that program available not minimum for the students who are identified with needs. So you have to have a room available to them. Now there are certain districts that only offer half time, half day they can, but you must have preschool. So very oftentimes they say, well you have to take those kids out of your student count. Everybody has them in their student count. We're not the only one because we're required to have those students. And in the town of and over it's no different than anybody else in the state of Connecticut, we are required
to educate those children all the way up to age 22. So the 22nd birthday for special education students. So you know it goes in both directions. It's not just came to well. For special education students it's for the three programs when as soon as they leave birth the three come to us all the way through to 22. So if you were looking at you know ramps budget for example, you may see programs for students that are graduated that are in those programs on the other end. And those programs are not optional either. So every time I see where you can't count pre-keg, you're legally required for some of those students to provide those services. So, but I think those are really kind of the only things on this that I think we need to address if there's specific questions before you move on to the principles report for those people in the room here on the board for these by all means let me know. Thank you though. If anyone have any others, that's all I have. I don't have questions. Let them. I don't want to give them a great job and explain that. Thank you.
Yeah, I have questions on them too. Shannon, you've got. Good, thank you. Okay. We will move on to the principles report. My report is for us when I'm waiting for fun and sorry about that. So we have a lot of exciting things you know we call it have you been seeing around they call it May December. Yes, May. Yes, because it's like December all over again. We're just being nonstop. I'm sure for everyone in their personal life as well. So, a lot of great things. So we just had our professional development day last week and we did several things. So we concluded our book study and creating inclusive classrooms looking at challenging behaviors. Some of the things popping up with kids. So we had nearly our entire staff involved in that book club. So that was great. We continued to do some more bookworms work. We really just have a fantastic trainer from the University of Delaware who provided us even more additional time on her own accord, which was great.
No caution. It loves us that much. So she was able to meet with kindergarten and start to talk about some changes. We want to kind of make into next year. And then teachers were able to look at the illustrative math and the bookworms math going into unit one next year. I know we have some educators in the room and certainly when you pilot new programs and you're going through the trenches. Now that you've been through it, you're like, all right, I have some more plans for next year. I want to, you know, this is how we want to move it around. It was what we need to work on. And so it was great, as much as we don't always love a May professional development day. That was a nice opportunity for us to really reflect and begin to also then reflect on what we've done in plan and then plan for our end of year assessments that we are needy been now. So we are in our SPAC testing era. If you're a Taylor Swift fan, we completed ELA. We're really doing great on track. If you're not aware, SPAC is a window opens. And so all testing needs to be completed by the last day in May. So as you can imagine, students are
absent or students take longer or shorter. The SPAC is not a timed test, which is fantastic. But, you know, present some challenges. So we work on our intervention team works tirelessly through these next two weeks with our classroom teachers to ensure that kiddos who need more time, separate settings, just a quieter space, get all of the things they need. So we are on track. We have begun math this week. We did ELA last week and we're going through. So this timeline is very similar. The state plans to make those that data public made to late August. So nothing. Yeah. So it is on the computer. The test itself is not necessarily adaptive. So it gives you can score one through four. When it first came out, there was talks that it was going to adapt to how the student was performing, but not exactly. So if you're in fourth grade, you're getting fourth grade level. Are they taking them on tablets or? We are still using Chromebooks. It is iPad. That's the buildup. Yeah. It's still a tablet. Yeah. Like a computer computer.
No. Yeah. You're right. It is the Chromebooks. Okay. Yeah. And then our second graders are also doing I ready. And so they, we strongly believe and we appreciate the board support and not overassessing our kiddos. So in third through six, we don't give them the I ready assessment again at the end of the year. That's crazy talk. So we, that's been great. We actually give that in March and gives us really good data towards what may will look like for us back. We're really able to intervene kind of in those two months. Second grade, they're at that age where we kind of try to give them a little experience with some online, you know, computer testing. It's hard. You know, we, we know why us back exist. But,
you know, if you've never sat with eight, nine, and ten-year-olds to do a two-hour computerized test, it's a lot. And so while we are celebrating wins already, you know, there are some kiddos that this is a hard experience for and may not truly reflect their knowledge and ability. So it's a time as educators, actually said in the hallway, said, I do a feel like this is actually why we do this job because you see some of the data and then we think, well, like how do we make sense of this? What do we do next? So sit exciting time, but, you know, a lot to consider. All right, and then our younger kiddos are going to leave them out. Okay, one, they participate what's called dibbles. And so dibbles was a new assessment required by the state to be implemented. This year, it's not a new assessment of this already existed, but a new requirement. And that looks at their reading abilities. And so they will begin, it's a one-minute interview style test. So it's not the computer, nothing great. So they do six to seven, one-minute sections, where they might have to name the letters, read the words, things like that, read a passage. And so it's not stressful to them, but that gives us some really great data and as well, research so we're excited to see that. Memorial days coming up, so both of our bands and both of our courses were invited again to participate in the Memorial Day facility. So that's exciting. So Mrs. Fordet has been working on that to make sure they're ready to go. She's excited there.
Our book fair, let's see on some PTA updates here. So as a book fair, as you can see, the corner has been delivered today. It's a very exciting day. So that will get all set up at the end of the week, and that will be open next week. So we appreciate your support there. And that corresponds with the evening of the arts on Thursday night. So it's open then where we'll have our spring concert and our art show, which is great. And then that will have the talent show. It's just a very exciting next few weeks. And then last, I know the board, you'll get a nice invitation from Diane in the office, but our sixth grade step-up is scheduled for the 12th at 1030, which you just can't believe is in a few short weeks. So I think I covered it all as much as excitement as I can. But questions, I can answer. Can you speak to kindergarten enrollments? In numbers? Yeah. Yeah. Yeah. We're looking good. So pre-K, we're far beyond. We're going to, and I know we'll talk about pre-K, we're definitely going to need to wait list. Students, but we're right now at 69 to 70 of students interested in coming to pre-K next year. So we're working through and kindergarten, we are at 24. It's a little kindergarten. It's a little bit more variable because of the kindergarten waivers. Because remember that from last year with the birthday change.
So we have several students who have applied for a waiver. And what that means is we assess and then we determine whether or not they can go to kindergarten. So that number does change is not set in stone. And certainly I found being an end over that. Our kindergarten registration is also tend to come later. And summer was pre-K they come on like January 1st. So yeah. So we're going to take the waiver and I'm trying to move up even though they don't necessarily. So if they're birthday September 3rd, we cut off September 1st. They have to ask, hey, can I come to kindergarten
anyways? We then do an assessment, which we worked with, um, Hebrew, and in our borough and trying to create a consistent assessment. And then I work together with Mrs. Murrell, our early childhood specialist and the classroom teachers to give that assessment. Then we have to render decision. Then the parent has to decide what they're going to do with that. So that's kindergarten numbers are still in progress with that. Is that the minimum of the 24s that that's what we have that's turned. That's coming. Not included in the financial waiver. Yeah. Yeah. Yeah. More than 20. Could be, I don't want to speak to individual waiver processes. That would not identify students on the board. Yes. 24 registered. Yes. Okay. Any other questions? Yeah. Right. Yeah. And I'm giving a tour this week for elementary-aged student next year, too. Can I ask what her sense of those 24, um, are coming from existing. Okay. Most of them, we get, I've been here. I would say four to five. I'm lucky at Jenny Kitchen. It was four to five students that weren't in pre-kait, typically, um, weren't in art pre-kait. Might have been they were in a program that would be new too. I was like, well, still like any percent. Yeah. It's a, it's a high percentage, which is phenomenal. And again, you're not in an educational system knowing the kids and the education they've received for the past two, sometimes now three years. And it puts us that a huge advantage in kindergarten, um, which is just phenomenal. That's awesome. Yeah. Sorry. My man's over. Yes.
So in your packet about halfway through, we'll start with the um, the expenditure reports for this year. There's a summary and then it goes into a little more detail. And then as Caitlin had requested, the town is now providing statements of accounts for the, um, for the AES capital fund and the two percent fund. And I believe the more in funding. Yeah. Which is great. Thank you, Caitlin. Um, these along with the minutes will be posted online in the next week or so. So you can look at them. Does anybody have any questions about the financials that went out in the last week? Just know any of you guys will have a statement storm and then see they don't match off with this. Yeah. Because they're, it's like where the money is in a fund balance versus where it physically lies within a night. So and just just real quick, the, the M&T bank statement, this is school improvement. That's the two percent. That's true. That's the three percent. That's not lasting. Okay. Yeah. That's wonderful. And I think that one says one sixty something. Yeah. There's actually one seventy five. Okay. Plus what we just sent over to them. Okay. It says like one sixty six. Yeah. But this is from before. Right. Right. From the audit from. Yeah. Yeah. Yep. Just making sure. But it's that it's
did. Yes. I know. I know. It's confusing. No. That's a sort of clarify. Yes. It's been two four years at all. Yeah. That is something that has been, was that they ate a thousand dollar balance. Yes. That was another balance that was left over from here. And it's a gold balance. And it's a gold. It's a gold. It's a gold auction. Expansion of the school itself. And it was in a line item over on one of the many line items on the town side. And that's what we see did. They capital it. But if you look at in terms of the balance of the capital fund, it's on the other. The street. That that's from. Twenty nine. Yeah. Yeah. is anybody having questions on Um, permanent expenditures or an expenditures in terms of percentage use. Do you feel you didn't do last, it's the beginning month of the year. Last two months, we still have a lot of still have a lot of energy and purchase on here. Okay. I guess. So I'll still be paying bills right through June and I'm still waiting on a couple of, um, I mean, we usually renew all of our software licenses at this time of the year. And we also, um, we have contacts that we renew at this time of the year for the final year. It's always happened like that because they're usually due like prior to July 1st. So we have to renew them in this year. So these, these numbers, you know, we're at 87% spent, but it's you're going to see a big difference for you by the next meeting in June.
Good. Good. Good. Good. You're welcome. Um, in terms of the amount of money, like percentage wise for, um, instructional assistance. And I asked the students if that is that, a discrepancy that's going to, like the 67% of instructional assistance is that going to end. Right. I'm hoping that, you know, there'll be some money left in the IA line to to compensate for the IA. So that's what I was, and there will be other money's left in the salary lines. Yeah, compensate for any origin. And then, and then I guess more for Val is that a line item that you think, like budgetary wise is that going to stay high for next year or was that something specific to the year. So, um, the category this year was bought. It wasn't the name of where people fell in salaries was off because we had a variety of times during the course they hear where we had vacant positions. Let's say, um, a pair of. So that position temporarily was filled by a sub-param. So Terry would take that out of a sub-line because they weren't in the union. And then that person, if they filmed that position, permanently, would move to the non-certified line as a permanent member of the school, um, and then she can make the adjustment later on. So, um, that's just what happens. Sometimes when your staff varies, um, is, you know, it just the name is, is different after where it is in there. Um, you know, that that's the only difference.
So is it just that we're keeping better, like, better accountability of where that? No, it was that this year, what we wound up doing was, um, they were a variety of times we, and again, you know, when I have to speak to specifics of a student, I'm careful not to the school of the student. So during courses of this year, there were times when we had new or different means as they were related to students. And until the need could permanently be addressed, it was filled with a temporary person. And so when you fill it with a temporary person, Terry doesn't know if that's going to stay a temporary person. Right. Uh, why they hear it into a test or are they so she will put them in a temporary line. And so once that person either does, or doesn't become permanent, um, you know, as it expense, then she will lower. And that's coming. So while we're assessing means. So it just happened to be this year. Yeah, who knows more a year, but for that, yes, next year, however, what you will probably see in the budget is when you also, hypothetically, have a staff member that goes out because of the childbirth or something, there will be substitutes that come in to work for them. And you will see them in that line as well. Yeah. Now since that hasn't happened yet, we know it's happening. So the ones we knew about our plan for, but you'll see the same thing happening where it'll have to run over from one. I would be under teacher substitutes. But if it's a teacher, yes, if it's a non certified person, it would run under the non-serve. Anyone else have questions?
I'm all set. Good. That's great. Thanks, Terri. Okay. And then we have a liaison report on updates, um, PTA. Thank you. Um, can't believe that it's the end of the year. And so, um, we have our last meeting, uh, the beginning of May. Um, everybody here should have received an email for the, uh, ribbon cutting, um, it will be next week at the, um, evening of the arts of the ribbon cutting for the new, um, playground or be a 545 up at the upper playground, um, with the talent show. We're working on that. We've got a great, we have like 30 acts of the talent show. Yeah, I know. Please, please, come on. Please, come on. It's so cute. It's so cute. No, it's so cute. I think yesterday that it's also the same as the evening of the program. So we talked about that at our PTA meeting because, um, I forget who brought it up. So next year, we were definitely buying. I have a note to make sure that we don't conflict. I don't try to. Absolutely. No, it was, it was, it was brought to our attention at the meeting. And I have a note to, to make sure that it doesn't happen. But, um, yeah, I mean, we're winding down. That was kind of like our last meeting, you know, last or two weeks ago, um, and again, the ribbon cutting and we've got the talent show and, um, and I just want to add this on behalf of the teachers. They want to make sure we thank the PTA because they just supported, um, our staff appreciation week. So it was a teacher appreciation day. Latitude. Gosh, there's a bit of week. Yeah, it was like, I don't know. So they did a phenomenal job. So, uh, spoiling our staff as well.
So thank you for that PTA. Oh, you're welcome. If we have a lot of fun doing it and, you know, we obviously want to hear from the teachers, you know, if, if there's anything, you know, different that we want to do, uh, you know, for that week, please let us know. So, um, yeah, it was a great year. We had a lot of great support, a lot of good fundraisers, um, and, um, yeah, just looking forward to the ribbon cutting next week. We hope you're all there. So, good to hear. Yeah, I want to just ask a question. If you could be with a board potentially, um, PTA is running, you're raised a lot of the playground. It'd be a very nice gesture. I think if we could see a lot of it, so that's the last could distribute to the PTA members. Yeah. I don't know if you'd be open to that. Yeah, I think I think that's a great idea. That's a great idea. Thanks, Sarah. That'd be great. Thank you. Um, in terms of town meetings update, um, I feel like I kind of already went through that. Um, and then um, free isn't here for school readiness, but about you have some updates and regards to that. And I just ask Kate, so because we have executive session after this, um, and then preschool doesn't wind up on the agenda again until, um, nine, mean, under school readiness, um, I asked if it's okay if we kind of do what I think people want to hear in terms of questions that had come up with it, while we talk about what's changing with school readiness. So I'm going to make it
a little elongated so that when we get down to the other parts, people will probably really even go home. Um, exactly. Um, so that's okay. We're not a soldier. Um, so when you put that, yes, up there. Okay. Um, you're welcome here. So, so the state has a new, um, program that goes into effect alive one. Um, and when it goes into effect, July 1, so tell it's the financial one. No, that's right. It's just so it goes into effect. Yes. Um, July 1, you're not to share that but yeah. Um, July 1, and it's called early start Connecticut. Okay. So everybody will see this fairly soon. Um, I'm not really sure what precipitated the state to change, but I can't tell you that some of the things are looking at the whole state and seeing how do we focus on the birth to kindergarten, how do we make sure that every place in this state has ample daycare centers before and after school care, um, preschool programs, everything under kindergarten. Um, they have
desert areas in the state where there's families that have literally no way to get daycare. And then we have other areas where they're waiting lists. And so the office of early childhood, um, we see, uh, kind of looked at school readiness and they said, that's kind of where we have to go with this. And so school readiness councils, like we have, we've had it with Hebrew before, we've had it with just us, um, those are the oversight of the school readiness grants, but the whole purpose of the councils was to really have a commitment from the community. So you heard me say last night there are specific seats on that council, but for selectments who pretend it, the principal, community members, library partners, um, the, the goal was to have the whole community involved in that with this new early start that you're going to hear lots of about, um, they're having, you know, they're making
it different. Um, it's, they're going to have a local governance councils like LGPs, and then goal in a nutshell, and I won't do it as well as they do, but the goal of those councils is to be like a school readiness council, but they want you to be involved with parents, they're going to have parent ambassadors that are actually going to get paid to be ambassadors and be part of this group and do surveys and do a lot of outreach really make sure that you're involved with community partners like the library, like you're elected officials, like your boards of education in your schools, but to make sure that you do it on a larger scale. So no longer do they want Lilland or what I haven't sold, they want your council to be bigger, and you're going to partner with daycare centers and local providers. So unfortunately right now, I'm not sure that they're ready to like jump the inch alive one like they think they are because every time we ask a question, they're like I don't know the answer to that. So it's going to be the office of all the channels that OEC has the umbrella for it, and then no smart start, they will cease to use that naughty work until I wanted to be early start. There'll be another layer underneath it and the layer underneath
it is a company, it's a private company that's going to oversee, and it's called shine, shine learning. They're going to be next, and then the LGPs. And the LGPs, we've decided that we are probably going with um, Hebrew and then Lebanon, which I know doesn't border us, but in terms of kind of what's going on in the three towns, we're very similar. They will be looking for, as you can see on this paper here, they will be looking for these programs to promote family engagement, community collaboration, have an administration, which we did and we did it well, but we had always paid with our smart start, I mean our school readiness money
for LIAs on from EastCon, they will now make sure everybody has that, and that money comes out automatically, so you don't have a choice, you don't pay them, it's going to come out of our management. Um, and they want to make sure that you know, it's, it's broader, and that there's going to be needs assessments done by these paryne ambassadors to find out, with your group, your LGP, what's the need? Is it before an after school here? It's probably not for us because we're cool. Is it daycare? I mean, we have one in town, but maybe we'll need to work with them on a transition program. So that's what they're doing, is they're really trying to make more fit under the umbrella so that everybody is successful. Okay, so for us, we probably would not
see a big change this first year. They had still guaranteed funding, as a matter of fact, we get more in this year than we did last year. Um, we had 36,000 more this year. We did apply for even more, and blood involves certain slots, which I'll talk about in just a few minutes, when we get to the preschool and the big club. Um, first, I wanted to address one thing before I got to that, but I know two people that were more interested in that. When we talk about the money, do nothing is going to change in terms of us receiving that school readiness that's going to be early start. We will still apply for that. There's not going to be in this first two years in oversight group that applies on our behalf, who knows two years from now, but for right now, we are guaranteed what we know we're getting for the old school readiness that we were early start for the next two years. Someone did ask after a day, they were like, well, why do we not see this
with your financials in the budget? And we don't see it because it's reported separately. It's up on the general fund. So before I get into that, tell me, you've turned that amount of things. I want to just show you, because I do, as I said, no, there's two people in the world that did say, hey, you know, I've never been on the council. I'd love to see it. We have a reporting system, just like we do with everything else. This, for example, is how it's in our Edmunds software system. There are regular accounts, you can see them on the left, the zero zero nine, and then it's one of one zero hundreds, or always salaries, three hundreds, or always purchase services,
it's for anything in Terry's system. 600s are always supplies and so on and so forth. They're the numbers. We come up with an anticipated revenue at the beginning of the year. We can never know what that anticipated revenue is going to be until months prior to when we see who isn't rolling for next year. Like Taylor says, we have a wait list, but we love not until then. The individual costs do vary. As I said before, we are financially responsible to our special education students and towns, most towns do not charge at all for special education students. You can, if they have limited services, but most towns don't. That's the number that you see on the top there, that revenue, anticipated revenue, that was solely the tuition collected from a parent. That's money that comes in from them. That is, and it's three categories just because it means that you had that top-line tuition revenue and G, that means a parent is their child is not taking a grant slot. If they're not taking a grant slot, Terry categorizes them under NJ, so it's Diane, which is listing them out. The students that are taking readiness slots, which we get money for, in addition to that $6,000 that we get for that kid, we get more than them. And the anticipated for the children that were in our school readiness slots was an additional $37,000 in addition to the $6,000 per kid that we get. The pre-case smart start, that's a separate grant, it is not going to fall under this new early start. That's going to stay independent. Those students, we get $65,000 in
that grant lost the parents whose children take our smart start spots, paid additional $30,000. Okay, so that's the $2,020,000. As for a full budget, again, since you don't know what your revenue is going to be. From the tuition, you don't create a budget, which you do instead, as you say, what is the state, what do we know we have to pay? And that's what goes in those lines. If you look down, pre-case tuition, local tuition means tuition, a parent's pay. It has the expenditures, just like Terry does with all the other bookkeeping, she puts those in. And what we use those lines for for the certified and on certified subs, we use those for salaries. There's eight salaries that are paid for pre-school, there's four teachers and four parents. Keep in mind that by law, as I mentioned earlier, if there is a child in one or more of those rooms, that needs to have assistance. That particular staff member salary should by all intensive purposes be in the general fund. Most of the time, the expenses related to that person can go in here. And they would be in the general fund under special interest, correct? Correct. So, again, you know, most towns have expenses that are in the general fund. We have been less than
lucky enough because of the amount of tuition that parents pay, or it's not in the year amount, $6 dollars. We've been lucky enough between that and our grants to have that ability to leave it separate. If you look down then, you'll see the supplies, you see all these other things. Can you turn the page down? Yeah, yeah. I know you have to turn it. I know I said that. Good. So, then in advance, we're going to talk for a program. There is, that's what you guys are looking at in front of you to the board of ed. What's in front of you is, exactly what she has there, this whole accountant. Stop it. I don't know if you can see that. How do you look at this
there? Good. What you're looking at over there is exactly how she does it on a week near or monthly basis, depending on the expenditure. You are looking at the description is certified salary and tarot takes it right out of there. Okay, it doesn't go to the general fund. She takes it right out of there. You can see, she might as well serve expenditures. You can keep going. Nice up. Non-served salaries. Same thing. Keep going. She pulls the payroll right out of the air. Okay, tuition. It's said, Marissa, but I will tell you we've never changed the name of that line.
It's all of the stuff in free pay. So, that's the only other that's not true. It's that it's not just parasol. It's all the stuff. It's in the package. I'm the other package. I don't know. This is for you. Oh, sorry. I'm sorry. I'm so sorry. I'm so sorry. It's not inspired. I'm like a little thing. I'm okay. Thanks a little. You keep going. Okay, so then you get to preschool supplies and at the end of the year and this is where if at the end of the year based on whatever changes we had. Students lots more students that paid $6,000. Lots more money that came in. We had, you know, extra kids, we filled our spots, whatever. At the end of the year, if one of the of you are expensive or paid for, and there's anything else that's collected in only the month of
May and June that is not utilized during that year, which isn't often but sometimes. If it comes in, it can carry over. So you'll notice on that top line from the year before, maybe it's that, you know, we did, oh, we had those two extra grants last year. That's why the $18,000 that they gave us. So at the end of the year, there actually was $3,369,000 in there. And so that carries over to the next year, stays in that bucket and can be utilized. Like I said, it's absolutely their policy, anything collected in May and June, okay? But you'll look and see
these are all the pre-K expenses. If they are pre-K-only expenses, including expenses for I was just going to say, it's pre-K-only. If it's only for those four rooms, it goes in here. The best analogy that I could come up with was, because I know you heard it last night, you've heard it before, people are like, don't you minus this, don't you minus that? Anything that's pre-K-only that nobody else wants to school their diapers in here, there's wipes in here, of course, the less it's for special education, so in the building, it comes out of there. Do we nickel and dyeing the rest? No, I don't. I had friends when I was a senior in high school, I was 17. We graduated and they didn't want to go to college and the parents said, you know what, you're not going to have to pay rent then. They weren't 18 and the parents said, I don't want to leave it responsible for them, if they're paying rent, they're not going away school. We had parents who said, you're going to pay $500 a month. We had other parents who said, you're just going to pay for your expenses by your own groceries. There's no way. These are our children. A lot of them work. Need to wait for a responsible for it, especially if there's no way that we're going to stay if they take a paint brush from someplace else in the building, we're charging and not going to happen. If they use an egg, we're going to charge them, not going to happen, because we also take things
from there. But if you look, everything that is pre-school only is on there and then some vinyl gloves, the place gate, because there is 3881 in portion of the grass, quality, in enhancement, it's called to enhance their location. Most years, we use it for playground stuff. And so the mulch, because I have to be six inches, the mulch and stuff that's done in playgrounds out there, we don't use from our general funds, they go for a free school. That beautiful fence self-taying on the second set of free school playground over there, they pay for that out of there, because lack of news and age 18,000, too better your facility. If you keep going, what are Amazon? That just means stored originally for the first time. When it's here again, the Amazon bill is the last she divided the Amazon bill up and it goes where it's supposed to be in each line item. So if they ordered wipes or diapers or supplies, whatever was pre-K only on that Amazon bill, got charged to that. What's the boy check on that set? Right, he'd go to scroll up, scroll up, no, no, no, no, no, no. The boy, yeah, what is the boy check? When you pay the Amazon? Yeah. Is that what it is? Yeah. Boy, the one that won the ACH transfer?
Yeah, that's an ACH. Well, see, it's twice, because I think, yeah, depending on the electronically, the last set of it is back for Amazon. Okay. Because then they're not really cutting a check because it's ACH. Right, right. So really, when you see an ACH payment, I get a copy that looks like a check, but it'll save boy that the dog, because it's not really okay. Okay. And what is it when you when there's expenditure that says moving expense from tuition to grant? Like what grant is that moving? It's reasonable. So it's just in one of those three available pockets of money for free school, whether it was the grant's readiness, smart start or the tuition. We can move things between those three things. Okay. Yeah, depending on the need. Depending on the need one, yeah, you'll see two things. And what it is, three pay chairs, snacks, the top of the money, and you keep going. And even like at one point, you'll see paper for the copier at one point. There was a lot of additional stuff that was being done like for free school enrollment. Yeah. You know, if it's success, it's not just somebody made a few copies upstairs, we take that out of there. If it's excessive, and this year it was with all the copies that she was making. So keep going. There's a room downstairs. You're going to see like mass. See the fencing was done 5,000 because that room was moved even pink to things. So I guess I, I could got, you know, pretty flustered when
people in the community say, well, that they're not really charging this to free school. We are. I mean, we're really charging this free school to really coming out of there. And then some, this year there was this win fall 18,000 that they sent us to better your free school program. We did a lot of those things with them. The whole school benefits from that. And so I'm certainly not charging them for paper clips. If they're doing these things with that, that program. And that's the way it works. But you can clearly see I hope tonight that there is a lot of money that comes in there. And all those expenses are paid. And there's really no way, now telling you can probably go back to the other thing. There's really no way moving forward, especially because we're going to have this new thing called the LGP. And there's going to be lots of other charges in there. There are going to be lots of things that take place. There's going to be lots of expectations for collaborating with the community. And we cannot say, well, we need to charge them electricity. We're a school, one school neighborhood. And so there is plenty in there for us to stay. We're confident that this is sufficient, that this holds its own. All of that money has to be spent on free school. If you can't go the other way around, either we can't take free school money in this program. There's a lot of, they pull a lot of invoices. And they're looking through the detail to make sure that it's charged to free school.
So the last thing on this one, and then we'll take questions, but I know this was important to people before we went into executive. The last thing I will say in addition, and this will be posted on free school. Is that I know that we're going to have to discuss the potential, which I don't, I'm not in favor of it, but I'll put it on your lies agenda. I know that the town wishes that we could do our budget the way they do. I have not done it that way on purpose, because it doesn't benefit the town. And here's what I mean by this. If they said, you know what, take all your free school expenses and throw them in your general fund. And then, how will the revenue, the way we do? I mean, if you guys look at the town's budget, they say, here's our expenses, minus our revenue, and then they get a bottom line. And if the bottom, they say, hey, this is what we need, and this is what we're going to tax you on. For us, if we're being fair to the taxpayer, because the one thing I do agree with the money, if we could leave free school separate, make the people that use it, pay for it. I get that. And I'm not against that. And if at some point we can't do that anymore, then we move it over. But we can't do that right now. And so we have, I want you to understand why, sure, if this is what the board wants to do in July, I'll put it on July's agenda, we'd love to do it. If we presented our budget the way the town does,
it would be to our advantage. We put the center presenting it. Right now our budget is 4.348 million. So I want you to consider this number. I tried to make this easy. Our estimated preschool expenditures, let's just say, are 450,000. If we add that in right now, our budget is 4.798. Okay. If we presented that budget, and we said, our budget is 4.798. And then minus revenue from it, we would still say it's the same amount of money, right? It's the same amount of money. All we need is 4.3. But that number on the top is 4.7. Okay, flipped in the next one. If we did the same thing with capital, because I know there were never people last night that said, we're not happy with your capital account, that's good. Okay, sure, great. Let's take those three big expenditures that we have, the back room. You know, the other two projects. So we say, we're going to add them in because we know their expenditures this year, 450,000. Let's add it in. Our new budget would be 5.248 with the capital expenses in the free school. And then we would do it like the town. We would say our expenditures are 5.2, minus the 450,000. We have coming in in free school revenue, the grant situation. Minus the 450,000 that we have in our capital fund, you heard them say they use fund balances.
Sure, we're going to use our fund balance, right? The bottom line would still be 4.3. However, our actual budget would be 5.2. So when they say you can have 5% like they did this year, we actually would be getting 262,000 and not 2017 because it would be 5% of a much larger number. So if that, I want you guys to ponder this as a board and I will put it back on in July because if that's what the town wants. If the first government, the two boards say, yes, we do want you to present it. So all your expenditures in and then minus your revenue. Understand, our budget is not going to say 4.3.
Our budget is going to say 5.2 because we're going to throw in all of those things. We're going to have 5.2. Now we're going to minus the expenditures and in the end, still be asking them for a different amount. Questions on that? I'm sorry. Now with that, how does MBR explain to that? Okay, anybody not know what MBR is? Okay, we got a couple of faces. MBR is minimum budget requirement. Minimum budget requirement is the state says, on the backs of children in the school, a town cannot cut you below a certain number. Most of the time, I won't go through the whole corner. Most of the time, it's about what your formula is now, your budget is now. So that's why you never even during bad budget season, you never really see towns in our area,
go lower than zero because they can't. Because that minimum budget requirement says, this is what you've already established. You need to run a school of 250 kids. So, hey, to break it to you, town of whatever you are and over a Hebrew Marble, you can't cut them to make less of the taxes for the rest of the town. So the minimum budget requirement is usually whatever your budget is. If that's the case, that's a good point, like if that's the case, they would have to start at 5.2 because they don't take the consideration in your revenue. So they look at your overall budget. So even with a zero percent increase net, we would be 5.2. And I don't think it's fair because your revenue and the money in your capital can vary. Just like I don't know if you noticed there was a slide last night, the town sure they're coming in at zero, really. After they might as their revenue because they've made increase of revenue. But there was a slide last night that showed, of course, their expenditures go off. They have to make people increase the salary increases and think it was 130,000. So that is in there, despite the fact that that number is low. So this year, for example, we are putting in there
one time costs for the bathroom, one time costs for the elevator. So once you have that in there and it's part of your 5.2 next year, if we don't have to fix a bathroom and we don't have to fix an elevator, we immediately have open order of $50,000. And we don't have to do anything. So that's why I don't do it because that's not transparent to do that. Okay, and that's why we've always just put into our budget the expenditures for the K6. That's not point who knows. We might have to. I mean, if plus change is done, we may have to actually say, we got to go over over. Was that the only one on that? Let's say. Yes. And then. So I have. Okay, very quickly. But this is going to be like into 90 there. Very quickly. This is what preschool looks like for us right now. We have four rows, 15 seats. Unfortunately, two of them, I think, have 16 in them. But ideally, we have four rows with all of these slots in there. Okay. And we don't turn. We don't allow any. So we don't turn any end over family way. Show me the end over family right there. All of those slots. But remember, I have to do these
without names or anything. All of those slots are filled with endover families or AES families. So that's incredible. I know. I see some of them. That's huge. When I started here, be out in there, we're too plasma. So the fact that we need 153 slots right now is so amazing. To me for our residents and AES families. Okay. That's what we need. So I know that there are been a few people that have been saying why you have out of town. And why would we run that fourth room? When I've already told you that every seat in that room is a minimum of $6,000 if we can fill it. And out of town or happy special education, not the way of anything against that, but that means no extra costs. And they have to be full price. So why do we run that fourth room which we have to have with those empty seats in there? Each one of those white squares is worth $6,000. So of course we're going to fill in. Okay. And I will tell you that the advantage of four rooms for us is amazing. You can dilute the number of special education students in one room, making it less
difficult to meet those needs. I don't know if anybody has ever had a family member. I have that has autism. That means that teacher has higher needs. And if you have two in one classroom, it is difficult. If you have three in one classroom, it is difficult. If you can separate them and put one child with exceptional means in each room, it's a much better environment. Okay. Taylor show the yellow. Thank you. These represent our school readiness and smart start slots. And keep in mind, we've already talked about the fact that not everybody qualifies to fill one of those seats. There is a formula and those seats are filled by that formula. We get $6,000 for each one of those slots, the yellow slots that you see there. We get $6,500, $6,000 for the green slots that you see. The problem is also that not every single one of those colored slots there can be filled by the end over kit. So if you go back to the red one, the advantage is sum of those slots because we only get the money. We use it in both cases. If we can't fill them at some point now in the future with a child that is coming from another town that we also get tuition from, that's more money coming with. So that's something for us to consider. And then the rest of them we'll talk about afterwards with the future we're looking for. But that's free school there in a nutshell. And I know it's difficult for people to understand. I wish the people would during the course of this next year, especially as we're establishing LGVs. People who are interested, if you want to be
on there, parents let me know because moving forward, it's going to be really important that the community understand all this, not just for financial, but for the future, the school moving forward in terms of the number of classrooms, in terms of the means and things like that. Can I just want to add a little bit because I've gotten some questions when we say Hebrew and Lebanon, why not Marba? Why not Columbia? They don't currently receive early start funding. I just wanted to say that it's not that we're neglecting our other friends. You know, we're happy to partner with them, but they would have to decide to, you know,
invest in that same. So I just wanted to clarify why we're not leaving Marba out in this partnership, but Lebanon made them with sense. Columbia Marba will enroll in our other kind of partners we typically look at, but they don't participate right now in early start. Thank you. Does anyone have questions? That's enough. I have a book. You don't like it. So with the early start funding, that all say dollars or that funded from the federal world, we're going to be able to get that. We receive it from the state, however, I'm sure the state receives some of their funding from federal, but if you're following a question in three after worry, if we're going to get it in the next two years, it's already been told to us that we will receive it in the next two years. So years were good. Yeah. After that. We have more, yeah. Yeah. I believe their goal is universal preschool feeling forward. So that's going to look different in two years, but if it's universal, they're going to make sure that every child has a spot that's their goal. The LDP will also be funded. Right. So they are going to fund that group.
Separately, then our grant right now, we have to pay a portion of that grant for this column, as well said. Now the state will fund your LDP to do the work, right, those parent and parents and parents, that's great too. And that's what partnering does for us is it increases to the funds so that we can do more outreach and work with families. So then that leads me into my next question. Can you speak to Colin and I have a webinar. The other core is in the state. What is the authority of a board versus the LDP? And there's no particular answer to that yet because I was at three meetings last week and someone even said, well, we know what our school readiness meetings look like now. What will they look like moving forward? They said, we don't know. I can't tell you this. It makes sense for us to partner with our rest, which is EastCon. There are eight risks regional areas of the state. And we plan on making sure that there's a lot of collaboration with the rest because the rest will already overseas to some capacity and assists all of our area partners. So there isn't an answer yet on that one. But I would say that the rest will be instrumental in helping us figure out what that looks like. Okay. What do you know, boards would be allowed to add classrooms or the crew. Oh, you're still going to have your
local authority. This board of ed will still have the local authority over our free school program. Pay my love for our quality school readiness. We're ready. That comes in and make sure we're running a high quality program. Make sure we get our Niagara accreditation. You have to have that to receive the funding. So it's more about quality. Right. And availability. Yeah, quality availability are what they're trying to do. Not to take over, you know, the oversight of it. They want to make sure that there's quality and availability. Okay. And funding. On the last question I had, I agree with not nickel and diving, but when we see the pre-K utilize P.E. R. News that that I see is a potential part you could allocate is a very large
expenses to the pre-K. I was that an additional expense to what we pay now. That's a fair. No, that's why I want to get your thoughts on that. Yeah, so it's not an issue. Your view is not a special expense. Yep. I will tell you additional expenses. So for example, we have currently a half-time speech feature and we share them with another time. Last this past year, preschool is one of those grades where you do have a large number of kids that wide-up needing intervention and or initial consultations. We this last year, we had all of that additional service time put with another provider and charged to preschool. Because it was not part of what would normally be part of our budget. But it would fall under special ed for, well, I guess, depending upon who the kid was, right? When they weren't special,
yet, right? But it was the initial right. Yeah, we took it from the ground. There it is. So Eric, to answer your question, if we found that there was, in fact, something that was causing us more money because of preschool alone, it goes to preschool. But they're absolutely the children of the school. They're absolutely entitled to use what we have here. I mean, if someone said, you know what? Because of preschool, solely, we have to add a teacher. Obviously, that would wind up in preschool. How about a day on two or three days? That hasn't happened yet, but if it did happen, certainly we would. But I think, like, they're in that right when you talk about that and we're the size of our school is some of that goes back to like, if you're talking cost for people, why is it more expensive to run a school for 200 kids on a particular cost than what it, right? Because you still have to have that teacher. Yes, yes. I do have one question. Would it be possible to include this page in, like, in the financials on a, absolutely, yes, absolutely. I think for a lot of people and myself included that just make everything more open and honest and clear. Yeah, no problem. That was a very good food and there's some. Yes, you're awesome. Okay. So moving on, our next step is executive session to discuss legal matter,
a personnel matter, and the student matter. Like a motion to enter into executive session. Okay. This is a 308. Do you have to invite somebody? You have to invite anybody. All of this. How that works. So, well, invite somebody to send it to the principal and everything and so on. Right. I said, and we're back, but I can tell, and there's nobody in the waiting room. Okay, sir, what? We're back on, we're out of the executive session. Yeah, so there's nobody in there, so we're good. Yeah, um, in terms of the bathroom project and an update, um, so Boston only all has still been working on that. We have the plans, um, which I don't, they're not posted online, everything, um, but we do have a hard property that the plans, um, and so in terms of where we go from here, um, basically as a board, it needs to look through I know that Eric, um, sent an email earlier today, uh, he did, um, reach out on his own accord and
have someone else that will get these, um, correct? Yes. Yep. Um, and they gave their feedback and had some questions, um, which I think it would be appropriate for us to ask, personally, all those questions, um, on and move forward. And then the next step in the process is going up for bedding, correct? Yep. Along with those questions, I want two things, um, like the figure out as a board. First, just cost estimates given the economy if we need a budget more for this, and then well, it's estimated. I've been saying 400,000 in my head, and I think originally it was, but to the two 50 to 300. Okay. So I, yes, I would, I mean, I don't think we publicly said that, but yeah, in my head, I, in every state, what did we communicate to the four of finance that we anticipated? Um, we did it. We did it. Okay. Um, I think we told them around 300,000. Yeah, we kept cutting him the ballpark across the original cost of paying cost of nearly like, right? Okay. And then I know that the RFP creation is not within under the scope of the fuss that a new kind of us. Yeah, they like guide the direction of it. Okay. Yep. Well, you know, I drafted it. That's why you mentioned all the concern I have. This is the boss out. How we, how we do a good RFP? We'll have another journey. How is something in plus and then the old does handled it? They don't handle the RFP for any handle the process. They handle the, like, administrative process. Like, the big,
common and everything, but to draft up the, yeah, I don't think they do that. Like, the scope of work, and we're looking for, I think they just review the bits that come in. I think that's what they go. But I agree. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. There's going to have money in the capital improvement money that we first signed to cover the increase in the order to be born with them. Yeah. Yeah. Yeah. Don't think so. The surplus that we had and we put in there worked, we're, yeah, we got we had it for that. Yeah. I don't know. We're not going to have it for that in a parking lot. No, which is going to happen. We're going to have it back. Yeah. Right. This is really worth it. Yeah. It's probably the most major capital improvement project that this school's ever undergone aside from an admission. Yeah. And the addition. Yeah. So I guess I honestly, in terms of where we call it, like bathroom project update, I feel like
feeling we need to call it something different. And because I don't, I want to make sure that people in our town understand, and that's why, right, like it's more than just a restroom, like it's a major funding renovation. So instead of saying bathroom project or renovation, bathroom renovation, it's also renovation. You could add in this. Yeah. Why is this the worst, right? There's a three. Yeah. Yeah. Yeah. Yeah. The renovation project update. Why don't you add the term major if you want to call it major? Yeah. Yeah. Yeah. So, so, yeah. Do you want to do anything tonight on it? You want to just wait till June? I don't think so. I mean, I think just we'll schedule to have them. Yeah. And June. They're pointing to just with this layout is to just give the permission to move forward with what we had set up as the type like, well, that's all we'll do it. Right. So, we should have the time on again. Yeah. Well, no, they had, I don't have it. It was really played out in the original. And we're off from that now because like we didn't meet for a long because of the town meeting. So, right. So, you can vote to say we are continuing to move forward with the original timeline. But, I will have to meet again. Just like we did, I love to bring this.
And it's the decision that needs to be made comes out of that evening that we're going to bring that to you guys. It's like we did it this and it has them to come to the vehicle. Yeah. And we do a special meeting if there's going. I don't have a problem about it. I mean, I would, I guess I would hope that we can combine that with the, and then it, yeah, the solar. Yeah. Let's be all we're going to get behind. Yeah. Yeah. Yeah. And I guess my other question then is, is there anyone on the board that feels more comfortable with this stuff that would like to help facilitate it moving forward for a view part of the meeting? Okay. Oh well. Yeah. There you go, Nothing. She chose to be in the seen this two or last two over Graciano. I agreed it, because it's just, I mean, I can look at this stuff, but it's very much not in that might be a something at all kidding.
But it's the, like, RFP proposal process that you need help with or Or not there you have an our album, too. Yeah What? When we've done that seriously, when we get to that, is that something that you'd like to be able to tag into? I have knowledge of that stuff from what I do for a living. Thanks for volunteering. We're not there yet, but what we do, I certainly will not schedule that meeting without financing what your availability is okay. That's my fear, as my availability today is all good. I will certainly agree when we get to that meeting. I will certainly make sure that it's not just paint night that we reach out to, we wouldn't see what you're available for. Okay. That would be great. I mean, one copy of it.
Oh, okay. I can help it if they are people. Yeah. It was attached to that. So let me write myself in a comment. Do you just send it again? Yeah. I appreciate it. Okay. Okay. So our project update. So the town attorney has been working with the school attorney in regards to modifying the amendment that was brought up after we had the solar town meeting. And they are currently presenting that to green skies. We're waiting to hear a reply from green skies as to what a modified amendment looks like. And once we have that, then we would call a special meeting in order to vote on that amendment.
Yeah. Yeah. If they don't have you in agreement with us, then I would imagine the project would be on. Yes. And then, um, does anyone have any other questions on solar? No, so we're just waiting here back. Yeah. Yeah. They're waiting here back from green skies. So you'll provide it. Yeah. That was sent on May 6th. Okay. So you'll just let us know. Okay. Yeah. I would say, like, we can fight. I email when we find out. And then we can set up a statement. That's like, go from there. And we could just do that special meeting via Zoom. Yeah. Okay. Yeah. Okay. Okay. In terms of, um, surplus expected, um, from this year's budget, um, and Valerie had some additional. I had one additional. So right now, as Terry mentioned, we're looking at somewhere about a hundredish, a little bit more. Um, you know, depending on where we wind up at the end of the year.
We have one request of the board. Um, we are about, between last year and this year, about $900 in to repair in a 30 year old mother. Um, and Scott is requested right now. So that, um, we bring to the board the possibility of replacing it because 90 of your bucks every time we have to repair this thing. They're just not working. It needs to retire. And, um, we did look at having a long service. As we said, it's about $12 every two weeks to have to come and do that. Um, this W. H. Pruss was the best place. We actually have used them for things before. They're in Bolton. Um, and there's three boats in here where the, um, Skag lower. Uh, there was about a 15, 799. One at 14, 624 and one at 13, 259. Um, in terms of the lower that the Skag lower that we would need. And there's pictures in here as well.
Um, and then, um, They're taking. Yeah. Is there any advantage for him in getting something larger than that? Well, his request was the 14, not 13,000. Okay. So the middle one in there. That was the request because of what we have here. But that's a brand new one. It is. Yeah. And on the last page in there, um, actually the guy with the company. Um, I said, I don't really know. So, um, you know, why is that? Well, I don't even work on the stock. Can you just give me some information? And so that last page says the president lowers the 1995 model. The lower depth material is getting very thin with holes. Uh, starting to surface, which could cause an unsafe condition. If an object can penetrate the deck. Some parts starting to be called available. Uh, they had to locate the hydro filter adapter from out of state. Had it shipped in for our last repair. Other parts are no longer available. So, um, you know, why is the recommendation from the very beginning. He's been so excited for repair earlier this year for us to replace it earlier this year. We said we can't. And then we had to go into a pay to repair it. So, um, I make a motion to allow the board. Uh, just school to buy a lawn, new lawnmower from proofs up to $14,000.
14,000, it's $14,624. It was a very up to $15,000. Thank you. Thank you. Second. How many of the quotes did you get? Two. From different. How many stores? Yes. Yes. There should be two more. There on the other pages. Up to 50,000. Yeah. Okay. That's what we thought. Any other questions? Anyone have any other questions? When would we get enough of, like, how soon would we get it? Is it in stock or? If it's not, would be fairly soon. Um, you know, so if they had to ship it over repair. It's not a lawnmower. It's not a lawnmower time. I would, I would tell Scott tomorrow that he could order. Okay. Okay. Um, open. All in favor. Or I. Bye. Bye. Free. Sorry. Sorry. Said I, but Shannon is just louder than me. So. We'll be back. Yes. Anyone opposed? Okay. Eric. Okay. Okay. Okay. Mike was louder than me. Thank you. Scott loves me. I don't know. No. Um. Okay. And then on it update. So underneath a lot of updates. I'm giving you guys a packet here. Thanks to consider. Um, again, this is the draft. What we do have the final. It will appear on the town website and or ours. Um, it's this one. Everybody have one here. Yep. Okay. So I'm going through it. There's good news. And then there's. Okay. Um, this is the audit. Remember for last school year as I mentioned earlier in this evening. That doesn't usually get done until February March. So this is the draft that we received April 23rd. There are two kinds of findings to an audit that could be. Um, found. There is a material weakness of them. There's a significant deficiency. And ironically, it doesn't sound right.
But material is more significant than significant deficiency. So if you think about material weakness being like a felony, the significant deficiency would more be like a discriminator. Okay. So that's the way I related to those. So findings for the 2024 number one there. Material weakness and internal controls over financial reporting. And it was the reconciliation of the town to the school district general ledger. Um, it was reported as material weakness the prior year. So this is. Um, concern to our auditor. There are still accounts on the town's general ledger that are related to us that are in convenience. To resolve that, we have proposed adjustments to eliminate certain balances, such as cash, accounts available and improved liabilities. Uh, that were previously reported on the town's ledger, but pertaining to the school district. So moving forward and this I included in here for you guys is the email from the auditor himself. Moving forward. I recommend that the town only record activity related to its general fund appropriation. Um, to the AS reserve fund and to the AS capital fund. All other school district related activities should be tracked. You're dedicated. Interfund account at the years end. The trial. The town's trial balance balance and then be combined with and reconciled against the school district trial balance. For instance, when the town's transfer funds to the school district's cash account, the entry would be a credit to the cash and a debit to the ADS. At the years end, the ADS expenditure account would then be reconciled. So what they're saying is they do only need to record their own, their own accounts during
the course of the year. Yes, we are still going to give them the monthly reports that they've been asking for. But they say that it's the year ends. That's the important time for them to reconcile. So we will give them the same thing that we give to the board of finance monthly. But that there is no reconciliation any says it's actually getting confusing to try to do anything with that during the course of the year should be done at the end of the year. So finding number two was significant, which again is less than material. This one also was financials for bank and inter fund. They were not material as they were the fire year. This was material weakness the year before. There were some issues with the bouncing of the cash and inter fund accounts on our ledger the year before the 23. As a result, he says this is the one that we got dinged on in the 23.
And you can see here they said they have lowered the severity from material weakness just to a significant deficiency. The primary issue was the monthly bank reconcilations that needed to be updated for any subsequent postings that would have impact on reconcilations. And he puts in here that it did not have a significant impact on any of the revenues and expenditures. So in other words, if we the year before we got dinged and they said, the reporting that was being done with our new admin software system. If you guys remember right, they won't do it so well. It was able to be fixed. But this year there's still a couple of small things that still need to work out. So they lowered that to you know, Mr. The 2024. Oh, three there. I just wanted to you guys to know because it looks bad for us. If it was all of our grants that are in e-grants, but it says major federal award program. That they had a late filing that was in annual compliance report for the coronavirus.
This is not our grants. So this major thing here has nothing to do with any of our grants. I can tell you what it has to do with it's later on in this report. And it has to do with the 750,000 that they got in that grant to build a senior center. The senior center. Their second chance their money is different than ours. You know how we get it as reimbursement. We have to spend it get the receipts put our receipts in and then they give us the money back. That is not how it works on the town site. So they're reporting they do at the end of their grants. So there's not a fact that's weren't single bit. Okay. So then on the next page there on the top it just says, Oh, by the way, last year you had had a second finding that was completely fixed. And so the only one that pertains to the school was the. Was the one that said you're better than last year, but we're still, We're not giving you an A loss or giving you a B plus and you're working on. We're going to get it. We're going to get it. We're going to get it. So so anything that is because of concern to the school. Because remember, they wanted us to do us together. I highlighted for you in here. So that as you guys recrew this draft, you know what pertains specifically to us and not to us.
Okay. So that way. You're okay. Yeah. And I think that was it in there. So happy reading. And if you wind up with any questions, please just let me know. Let's start. We did what you ordered. Right. Um, that I can do with our grants. So yes. So what I give you guys in front of us was actually the one we for it with our surface. Jerry. What you're looking at on this, the board. What you're looking at is right off of the grants. 22, 22, 23. That's a list of all the available grants that we have. That was what we were able to offset because I know some people said, Where did the surface come from in previous years? And highlighted in yellow were the things that offset general funds. Okay. So the one grant there that said, CT said's implementation stipend. That was an unexpected grant for 10,000. And they said, here's to train your people on this new CT sets. And you can use it for their salary. So 5,000 of it went toward Diane salary 5,000 of it went toward Holly's salary and Special Ed director and that opened up 10,000 in the budget. The next one down title 4, 10,000 that we offset a salary on that. So this way you guys as a board can see when we down there, how we wound up with extra the one on the next page.
I highlighted for you said 23, 24. Same thing. There were 1, 2, 3, 4 extra grants given to us. And 23, 24 are served for the right to read for 30,000. That was better. The TSA of 5,000, which was money to give to their educators for extra support title 4. And then school readiness competitive enrollment base, which was an extra 10,000 to 140. So the ones in yellow offset the budget. 24, you'll see that list that's getting shorter. You'll see title 1, IDA. I made loads for the board as to if it was federal or not. The reason why I made loads is if it's federal or not is because some of you have asked me. With the changes to what's going on with the federal government right now. Do we are doing not anticipate grants from the federal. And you can see as you go to 25, 26, which is the last of those blue pages. There's only two there. You fall off the federal dollars at one. Okay. So you see that they're all one. Only our first school mental health grant. And the our mental health support is still on that list. So moving forward. It's a shame that 175 is caught right now. Moving forward because this page shows you really up to grants. Okay. And then the last one does not appear in e-grants because the grant to work for the re-crap for the 2336 that we opened up on the book care volume. That is in federal grant. A different system. Okay. We're not guaranteed that in the forward either.
But that this year being paid 23,000. So. Thank you. There we are. And the only last thing that I will tell you at all costs us out now. But when we get for as you adjourn when we talk about items for the next meeting. We did get the other kind of audit, which was our policy audit. Remember we paid came to do a policy audit. It's finished. It's very thick. So you'll have to read it over the next month. And there's lots of those of you three of Shannon. I will get a copy of this to you. This is hot off the presses. We didn't last from the for hours. We're more over there. It's very fancy. And there's a ton of stuff in here. And he's great. Checklists that tell us exactly what to do. Don't get nervous because this will be a six month or more. Project. We are at every board meeting. It'll save policies. And we will be working to correct any of the things in here. Then they tell us we need to. This does. So that's it. That's it. Yeah. So this is just telling us what we need to do. And then going forward. That's what we'll do. It's right. Okay. So they've done the audit. And now we go. Right. And it'll tell you how many mandatory ones were missing.
Okay. We need to be reviewed. And by. Start. You know that. Just so beautiful. It is pretty working. Yeah. Okay. So. So. You're up to like comments from the public. I don't know. And you have any comment. No. Do we do? Okay. Do we do the preschool too? We school changes. We did it before. We did it before. We did it before. But Shannon, I think because of the time. Any of the things that don't pertain to the next couple of months. Add them to June because it's strategic long term planning. It's not for right now. Okay. So look at that conversation. I'll put it on June and July. And put it on there. Okay. Okay. Yeah. We're. We're. We're. No. We're not. Um. The only. The only other thing. Um, in terms of action items. Uh, then I have a question about is. I feel like we should start talking about scheduling. Our board. I'm just gonna go through a couple of things. So that's SCPD's well-known question. We know. Now, I'm, den november. Where are you now? A few thousand hours, a month ago. I don't even know what a girl lives in that area. I'm like, you're all yours. Never. It's like short, it'll be a list of dates and times.
And you check what works, what does not work, and then we're met all together, and magically tells you what it's like. Sounds good. Sounds good. Do it a little. Do it a little. Okay. Or can be. And then our, our next argument, what we're meeting is June 11. Yeah. So what's on the agenda for June 11? What are we going to talk about? Yeah. So how's the audit? We're going to work on the editing. Free school long term planning. Where is the budget? In final expenditures. Final expenditures. We need to do. And so that we bring further next nation. Here's budget. So final expenditures, budget, and the bathroom rental, are the major renovation. Yeah. Major renovation is still there. The budget is also major. And final expenditures are transferred.
Okay. Yeah. And then I would just say. And that we would have regular board meetings for July. Yeah. With the doodle. With the doodle. No. That's for. For a retreat. Oh. I thought we're going to the meetings with the doodle. That's a second. I'm just excited. I'm excited. I'm excited. I'm excited. Okay. Well, last question. Would you want a special meeting to meet new staff for the fall? Or would you like to do that in August? What do you remember? It's up to you guys. It's however you think about it. I'm not doing that. I'm like a regular meeting. Yes. I mean, it's the summer short enough. You know, I just wanted to see you guys. No, regular meeting. I think it's is fine. Can I need to left and say motion to adjourn? Good. Good. I'll give it to you. Shannon. Motion again. Hi. All right. 936. Hi. You're beautiful. You're beautiful.