Good to go. I know. So the evening at 701, we're going to fall to order the December. Four. Me. Thank you. If you're not muted, thank you. We'll stay on the black. I pledge allegiance to the United States of America. And to the republic for just one nation under that. And it is a little bit of a team or justice for all. Okay. We saw far agenda. You'll see that you don't have to adjust your screen. This is involved. We'll know. This is our annual. What we call reorganization. Meeting. So very quickly for people are unfamiliar with what a reorganization meeting is. So at the present moment at 701, you are between chair people at this moment in time. This reorganization meeting is for the seven members of the board to select or reselect depending on how that goes. A chair vice chair and a secretary. So you'll motive on the agenda. That's the first line of business after the comments from the public at the top. So with that in mind, I will call for comments on the public. Charlene, can I help you? Any comments? Charlene's eyeball. We'll go back to her. Terry's not public. Terry's at our finance person who happens to be on zoom tonight.
Mike is also a member of the board. General Goldrich. Any comments from the public? I'm all set. Thank you. Dean of Frazier. No comments. Thank you. Please. We'll catch. Okay. I'm going to assume Charlene and Liz are okay. Yes. Sorry. I'm all set. I'm going to figure out the mute button. And then do one is the board clerk. So do I have everybody? Is it for me? Yep. I'm fine. Thank you. All set. Okay. Did I miss anybody? Yeah, I'm here. Yeah. This is here. Thank you. I'm fine. I was trying to figure out the mute as well. Thank you. Okay. So we'll jump right in. And the rate is works for anybody who has not done a reorganization meeting for the Board of Education. What will happen is I'm stepping in right now. And I will ask for nominations from the board for chairperson for the next 12 months. A board member may nominate somebody. They'll make a motion to nominate somebody. It will need to be seconded it. And then there will be discussion if the discussion goes fine. Then that person will wind up being nominated and then brought in as the chair for this year.
And then they will take over the rest of the meeting. And for there they will move on to do the same thing for vice chair and for secretary. If there's only one candidate or we'll call vote will be a yes or a no for that person if you're a multiple candidates. The role call vote will be to name the person that they are voting for for that position for that over the position. There's no questions for anybody. Just point of information or two items. I was just reviewing the bylaws. As been preparation for this and 921 20 says this should happen after the July meeting. Yeah. Do we need update bylaws or. I know the person has to have 12 months and because things went awry roughly around COVID. With the time that's the reason why we had to wait to do this. So that's the last had 12 months as the chair. Moving forward. If that's what we opt to do in the future will adjust that during the course of this year. To reflect that it will be 12 months from the time that the person is selected. 12 months from the per the policy. You want to add that to the policy. Can I can I make a comment. Yes. So also just in terms of like looking at what other boards in our town have recently done or to. They looked at changing that from what our bylaws currently say, which support a finance similar to changing it to December because it would be right after.
Options since and part of that is because our elections for for towns that used to be done. Yes. And now they're. Okay. So I was like this needs to be updated. Yeah. Right. But we had to make sure that the person who was the chair had 12 months. Okay. That's why we're waiting for this meeting. So. I wanted to bring that to just for a point of information. So with the executive session for the next one. Um, that I reached out to you. Less is for the chair. We reached out to you to get clarification whether. If if we get to that point if we can go in as I could have session. Um, and just reading through what the purpose of the guy to session was. It's just concerned that it wasn't the proper purpose. So it's going to get clarification. So the only reason why. Um, so he can absolutely be used to fill a vacancy. We know a board of selectments done that as well. Normally it would need to be done to fill a vacancy here. So you're all already a part of the board.
It sounds so we're to be a new member coming aboard. But when it's less than I spoke about this and I know like. The guru on F like a is marks on a real couple's my attorney and the other district. Um, the reason why that was put on for purposes of if you guys needed it would be. If there is a discrepancy between the blue guys who liked to vote or and one of your reasons has to do with something that you've discussed in an executive session before. So. That would be something that you wouldn't be discussing in public with myself and Taylor or the general public somebody's I'm trying to. So that was on there or as if because if that was going to sway the decision of this board as to who you are. People would be for chair vice chair and secretary. Um, vice. All means you'd have to have the opportunity and you couldn't add or delete after we got to the addition to donations. And so we wanted to make sure that if you guys felt we need to have that conversation and that hit. Um, pertained to something that was discussed in an executive session. You have that opportunity. Okay. That's a great chance to vote. An executive session. Um, obviously I know everybody knows that. So you would have to have that conversation. It's an executive session. Then come back and then we will call them all from there. Okay. Okay. So it was an epilogue.
Um, okay. Is everybody ready then? Okay. So number three on here is nominations for board of an officer. And we will take the first nomination. They call for nominations for the chairperson. No. I'd like to know. Sure. Is there a second? I would like to check if the motion. Okay. Mike nominated Shannon. I mean, that Jerry nominated Shannon. And Mike seconds it. Um, are there other nominations for chairperson? Um, yes. I'd like to make a motion to nominate Caitlin for chair. Um, is there a second? And so, so last in the grand. Are there any other nominations for chairperson? Any other nominations for chairperson? Okay. So this would be your opportunity as a board to have a discussion. Um, I will leave it open to you guys to decide if you'd like to call. Um, if somebody would like to call for executive session, you would just have to make a motion to go into executive session. Okay, no need for executive session. Yeah. Is there any discussion that needs to occur?
If not, I'll probably. And again, because there's two candidates. Um, Shannon has been nominated as has Caitlin. Um, when I go around, you will just simply cite whether you are voting for the chairperson to be Shannon or with a chairperson to be Kate. Um, and I'll just go around. Jerry. Sure. Um, I'll call Mike because it's a seats right here. Mike, I have a seat here for you. Sorry that you're on Zoom. Mike. Yeah, sure. Shannon. Eric. Feeling. Great. Caitlin. Um, so last. Caitlin. Caitlin. Caitlin. I'll go for myself. Shannon. I'll go for myself. Congratulations. Okay. Let's go. And go for both that. The chairperson for this next year is Caitlin. Congratulations. Caitlin. And I wrote down for you. We need you. So, um, we can follow the same. So, I'm going to turn this meeting officially over to Caitlin. Um, and Caitlin will be. Taking a rest chair. We've been right on. Sorry. But yeah, I can say. You're. Yeah. Yeah. Please. I'll pass it. I'll go for. I'll go for. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. So. Next. We would be. We're voting for. It would like to be vice chair. And I just wanted to ask. Um, I think if I remember correctly, we are required to have. Uh, chair and a secretary, but not required to have a vice chair. Um, so if we can't agree on a vice chair, if no one wants to be vice chair, then we will go without.
Um, are there any nominations for vice chair? I would like to normally. Uh, might. Okay. No. Any other nominations for vice chair? Yeah. I'd like to nominate Eric. Backer for vice chair. Anyone. Would like to second that. I'll second that. I'm sorry to make sure to just speak up. No, I'm sorry. I'm sorry to just kill you. Sorry. I know it's easy to forget. Um, so. Can you. So. So. Um. Jerry. I'm going to get my. Back with. And Shannon seconded that nomination. Celeste nominated. Eric. And. So we can go around. And then we both can say. So we can go around. And then we both can say. And then we go forward. Like we have discussion first. Yeah. Yeah. So I have. So I have. I'm a say. Well, I. Very much appreciate the the nomination. Jerry, I appreciate the second. I have no interest in being vice chair. So I'd be. Uh, like to be removed from his duration. Thank you. Okay. Um, Um, Are there any other nominations that people would like. I'm. I want to do it. I want to do it. You want to be considered.
That's. That's. What do you want to be considered? That's. What do you do? And I'm going to carry. Um, Does someone is someone's acting that or you're nominating your shop and she's acted in. Yeah. We'll go with that. Okay. Um, is there any one that would like to have for their discussion? No. I don't think so. Okay. Um. So we can go ahead and vote them. So we're looking at. Jerry. And then also for Eric. Um, Jerry. Okay. There. Great. Eric. Mike. Jerry. I'm sorry. Jerry. Thank you. Um, for this time. I hope that you're. Um, over Eric. I like to get some. So Eric is going to create. My share. Um, I'm going to be. Do one just needs to review the role. Okay. Um, So it was for for Eric. And three for a journey. Can we maybe just. Can you push that closer to help or. Because we don't know. Yeah, doesn't go much further. We just got to speak up. That's all. Or do can we turn the speaker up on it? Or does that not. There's a little bit on the. Can you hear me clearly? You need names. Yeah. Okay. Okay. So she can hear me clearly. Just have to be at this. How could one you want to. Okay. Okay. So thank for writing about the same code for Jerry. Kate voted for Eric. Shannon voted for Jerry. So last voted for. Eric. My voted for Jerry.
Ready. Bonus. 4. Okay. Okay. That's. Is that better? Yeah. Okay. Okay. for secretary. Are there any nominations for secretary? Well, I'll nominate myself for secretary. I was okay. I was last year. Any other nominations for secretary? Okay, so seeing no other nominations, we don't need to do a roll call so we do need to do a roll call so all both for myself. I'll vote for Celeste. Right. Three Celeste. Eric Celeste. Daryt. Good. I will vote for Celeste. I will also vote for Celeste. Okay. So in terms of election of officers for this year, I believe that concludes that we need to elect. We don't need an executive session so we move on to communications. Does anyone have anything that would fall under communications? That isn't falling over another area. I don't know whether this is any of that. No, I'm still a bit of a rush. Are there student celebrations for tonight? We did not, but I will say that we are entering into spelling B season. I will have more. I just wanted the mom saying. I'm certain we will have as we get into the winter with lots of fun things coming up.
We will have more certain celebrations to share. That list is getting ready. Thanks. Tyler. Thank you. And then we need to approve minutes from the November 13th meeting. I moved to food in minutes for one of them as a drink. All in favor. Bye. Anyone proposed? No. Okay. So seven, zero, zero for approving minutes. Would anyone like to add or delete agenda items? I have nothing to add or delete. No. Other celebrations? I don't think front of you guys have a small gift because this is my holiday. I mean, there isn't another one to act with the new year. So please think that, yes, when you haven't talked anymore, when you were in a shirt and so it's not a long trip. It's that we're made that have the normal one. So thank you for the year. Thank you for the new week. No, that's not it. No, you can't leave them off. You're great. Thank you. You can't leave. Ashley. No, they're beautiful. Thank you. Thank you. Thank you. Thank you. Yes, I'm going to end me by a staff member. She's out there. They're the oldest father. Oh, wow. Thank you. Thank you. Thank you. You know, thank you. They're very nice. Thank you. Any other celebrations? No. No, I don't have a ticket. So we'll move on to reports. Chair persons or a report. Do you have a report prepared? I don't know. I do not. I do not hate it. I don't have anything prepared. No. Anything that I would have to talk about is covered under the same here. Thank you. Yes. So a lot of other superintendents report. Okay.
Most of it's going to be covered on your other things, but I will just do two. Okay, that one on here. Yeah. So just do two things that came up last months as we do facilities. So here is for everybody. That's for the question. There's two. Here is the Megan's vendor. Schedule and Mike, I'm going to send this stuff with your gift. I'll put it in the office for tomorrow. So that you have these things. So this is the what we have that we said we would share. This is the Megan's vendor schedule. So we can see on there. It has the vendors that we currently use. The services provided. The service schedule and the last game of service. So for example, if you want to know me on,
they do our specialist testing. Actually, that's a typo there because they spent this time with every three years. So I didn't notice that on there. And that is the one that we just bullied on two months ago. We went with the board. We have not played with the yet. It's come due. And you'll see USA Mechanical does boiler maintenance in HVAC. The end of the week four times a year. They would done July and they were joined in September. And you can read the rest seven times a year. We have the boiler water treatment. One time, every three years, our first team comes in into boiler inspection. And as you can see, we are on a regular schedule. We're up to date on everything that you see here. You'll see there's a VAC that is well. If the assessment is already scheduled or if they're waiting for us. I did not schedule that one because we were waiting for that. Because that was, that's going to be nice. But as you see on the back, Raydown was just done. And we have moved to the rubbish with the cello. I think if our septic one is a year. And the water test, by the way, was done today. That cross section started. It was completed. We did it in two parts because when they came out to do the cross
connection survey, there was a little device that had to be important. And so they went, they purchased a little device. And our little device was put in today. So we don't get a report back from them. They were here this morning. One that comes back, that's the date that we'll go on here. Because that's the date that I use in terms of when it's reported to the state. In addition to this, we have an AES maintenance vendor schedule on an AS meeting. That just means that we have utilized them. But we don't have them on a regular set schedule. Is that in the water testing a certain amount of times per year,
is it based on what our results are or is it annually? But that cross connection is not manual. So it's not being able to find a solution that needs to be done. So our contract with Black Brand, which Millennium is the same as Black Brand, it's now all seen. So there were a couple of things that used to be due annually. That are now built into their contract because they are things that have to be done regularly. So yeah, so these are the contracts with them. In terms of the vendor schedule as needed, you'll see like
time oil. They are oil first, and if you sign a contract with them, but we don't have a delivery schedule. We deliver as needed with them. See more of the electric. I'll talk about them in just a second. In doing one steam clean, we do get carpets cleaned. Usually every summer because there are carpets in every single classroom in the lower grades, first for their little story times. But sometimes we don't have the steamed clean cup of the plant and do them. Sometimes they're done in the house with our small cleanerms. So and so you can see from here, these are the food we calls when we need them. And so I make sure that everybody has happy of that or back side to each one of them.
So when we're putting together vegetables, this is what Scott had the story that I used. And apparently when something needs to be done, these are another fact that we won't do that we have product next week. So that was the first part of that. Still with the silliness, there is one thing that we do have to get done. And it's a safety factor. So it's a little urgent. We have had an issue with the light side and parking lot. There are now six of them that are out in the parking lot. And that is something that falls under our perfume. And so we spoke with the word. Thankfully, we have not had to do any repair maintenance on those lights in quite some time. So they came out and took a look. And they said that when they looked at, yes, they said we're going to have to replace the ones that are inside. Which involves also having to, so all six, having to rent a lift. And so we're going to do it in one fell swoop instead of piecemeal because then you have to rent a lift every time. And it's not the same kind of lift that they're utilizing, obviously, to do the gym when they do the exhaust pants. Because otherwise when they do the exhaust, then they would just do it at the same time. But it's not the same. So how many lights are there total? That need to be replaced six. But how many are there? Um, this is outside. 30 of those big ones.
Oh, all of the ones against the glass out here. Yeah, but those are out. Yeah, just not working tonight. No, those are fine. Okay. Still, um, do they say those after the look on their diamonds? On, yeah. I mean, they did diagnostic them again. And those ones are very high. So, um, yep. So, um, and to get these lights replaced, um, they're about a thousand and ten, uh, about a little more thousand dollars. So, uh, the quote is seven thousand three hundred and fifty. Um, and again, um, you know, it came to our attention originally, because, uh, some of the teachers were noticing that when they were leaving here now at five o'clock, but we can dark up, um, they were feeling like, uh, especially with the state of affairs with the parking lot. That they, um, couldn't safely get to their cars. And so we said, okay, it's got to be one of the other. We got to fix this. So, um, the original quote, um, was a red in thousand. And, you know, anything that wasn't necessary to have that done, um, it is what we opted not to do to do. So, anything that that is, meaning getting them all done at one time with one left instead of them saying, well, we can do this and then return to this left on this day. We're saying, nope. Give us a quote, or if we give it all one. So, um, so that's the estimate that I have here. Um, and like I said, the other repairs and maintenance were just
service this month, um, you know, the, the one of those seven for the boiler for them to come in, um, the radar test, which we had started last month. And so we had the results back from that, um, and um, the, the, the water from today. Um, and so we'll continue every month to give you those updates. Um, grants are so quiet right now. It's killing me. We've, um, the only two this month that I was able to put in four was to get a year three of our mental health grant. And so that's already been approved. Um, the only disclaimer with that mental health, um, grants is remember utilizing that for additional services for care of harm speed, um, and when we added, uh, that that service time went from. So the only difference from the first two years of that grant was because we want to 100% funded, um, in the first year and the second year, it gets funded 70%. So the good thing is they go on the number that they go in the first two years. And then they say, you qualify for 70% of that, which I still think someone went because it doesn't cost us. It's not like we match it because without the grant, we have to pay the whole thing. You know, a bunch of it. So, um, good thing is although it's 30% technically, um, the cost of that time, um, we can't go down in time with time. So, um, we would have had to put the whole bill. When that 70% assistance, you'll see when we get to, um, the file draft of the budget,
that that will mean that the site line, psychological services line in the budget will not go up. So we won't have any increase because, um, we are going to be getting, um, a percentage of, um, that of services, um, in this way. So that's the good thing. Um, so that's a plus the other one that I was able to get extended for a year three is that summer that will help grant that we had two summers. And again, I think it was 18,000, um, about 18,000. I've given them an exact number of, um, 18,000 for those two years. And we weren't sure if we'd get the third year. So we did have a couple of $1,000 left to it that we were going to use toward this summer's services anyways. And, um, again, it's a 70%. So, um, if we didn't get the 70% we wouldn't have been able to do anything this summer because it wasn't in the budget. So, um, we will utilize it again and we could burn with HM, um, and so we'll continue to have that service for. So, and when I say year three, by the way, it's not this summer 25 was already confirmed. It's 26. Also, for that HM summer because summer, remember summer programs take place after July 1. So, they're technically always the next. The following year has been brighter. So, the one that we just had in his past July was already from this fiscal year. Right. That makes sense. Yeah. So, you know what I mean? We're going to be budgeting for the next year, but it's going to go into the final year. So, um, unfortunately, that's it for grants this month. Um, so we're going to keep our fingers crossed.
We, um, we're notified that in this doesn't, um, pertain to our general fund. But we were notified that we'll qualify for six more, six more slots next year for, um, preschool. And so that doesn't affect, um, our general fund. It just means that if there were six more children of our existing 61 kids that qualified for school readiness, then we would receive that money. Um, and so, um, again, that's not, um, necessarily for the, the right now that they've done those six slots. But as soon as we could fill those six slots with people who's children met the criteria of school readiness, then we'd be eligible for that.
Um, so, uh, the good thing is is if we forget that this year, I've mentioned this before. I know we talked about the fact that outside, um, there's currently only one area that's spent staying from the school and if there are multiple classes out there, that really is difficult for staff, um, normal weather, then the snow they move slower, but when there's no snow, they run pretty darn fast those three and four year olds. So, um, we really feel that it's a safety as your brothers not to have at least one more section for preschool, um, and we are hoping that if this money comes in, that we would be able to be an expensive preschool expense that would be able to go through the preschool fund. Uh, a fund, and so if that comes in, that will be what we'd be wanting to do. Okay. Would it be just a fun, if necessary, and we've created that play area, it's just not fence on. Okay. So, okay. And I can tell you because I did fence in an area, roughly about that size, um, and it's expensive, they run between 47,000 to do those areas. So, um, right. So, um, that is absolutely one of the things that we'd be looking to do, um, if that, um, is fully approved for us. So, because if it is fully approved, the amount of money we'd be talking about for some slots would be 36, that's, so, um, because it's $6,000 a slot. So, again, we have to make sure we have kids that need that criteria, and once we establish, if we have kids that need that criteria, then if we have one kid that needs that
criteria, we would get $6,000 more. If we have two, we would get $12,000 more. And that's, that's, and over students, or is that? Obviously, it's better, but it doesn't matter. Um, obviously, the precedent is given to your, your kids first. Um, but very often times, if our students don't need that thresholds, since they are part of the school readiness for me and over in our entry school, who it could be in out of town, there's no guidance on whether it must be an in-town or an out-of-town or as long as it's part of the program. So, so, if we need to fence that in, one would, one would be, one would you have to make that decision? Five. Um, well, it's funny, because when fetching, you know, that whether it has to be warm enough to be able to do that. Yes. So, what we were doing is we would just simply wait, and so we knew we were going to get at least one over extra $6,000, and then, you know, contracts to probably think that's in company that we had to be own. And, um, then, um, simply say it on, um, as soon as the weather gets warm enough, we'd like to do it. Okay. Because, man, if you have a nice warm February week or a warm March week, when they're looking for work, that's usually when they go out there and say, okay. So, we would sign the contract and say, as soon as you get to get to it.
Um, and so, that way we would be able to guarantee that, um, in fact, we'd have that ready for the spring for the kids, um, and again, you know, that's still only two areas that are fed skin for the 61 little guys that have. And how many, how many more kids can you bet in the existing classrooms? Um, so with where we'd like to keep the max based on student need, you guys know what I mean, when I say that, you know, those special needs of the kids, um, 15 and 16 are perfect sizes for us. Anything more than that really puts a difficulty on those classroom teachers to address the needs
of all of those, you know, three, four and five adults. Um, and so that's where we're aiming for there. Obviously, we could add three markets. We could exist. And so we could. And right now, we wouldn't take out the counters for them. Yeah. Right now, those are spots that obviously are there because we don't turn away. I don't know, kids. We currently have 15 and 16 in each room. But she's also writing. Yeah, I was saying there's three that are 50. Yes. Oh, you could add one kid. Gotcha. Okay. I just wanted to make sure you weren't thinking. Yes. Yes. So we wouldn't take any other out of town or right now. And we will value current students too. We will evaluate current family like that may, uh, may grow by for a school bed in a spot. Okay. It's not necessarily where we're recruiting. It doesn't have to be recruiting. Yeah. Okay. Like it's already been our program, but they just were not in a school readiness spot. Okay. That could be the case. Right. And there's a lot of kids has changed especially correct. That's why you have to analyze and it's hard to say until you. So you guys will keep us posted. Um, that's a work. Yes. So, and then a school readiness. I know we're a science school readiness. Um, you'll see the slots. Um, you know, um, as they appear. Um, we'll be very careful obviously because we don't want to reach carpet agility with if they say, oh, yeah,
to the now bonfire for, um, but it's always going to be a school readiness. So that's the grandson that is, um, the updates on the um, uh, facilities. And then the rest will get you moving in there. So, um, did you say when the lights are going to be fixed? We can say when they're going to be fixed. Uh, we have four here and I've signed the quote. Okay. Um, but we have to, we have to get it started. Okay. All right. Coulder is I just want to make sure if you. Um, yeah. I'll have to base what's got to happen. Okay. Well, with the other ones, you said, Vincent, okay with them. Yeah. There isn't anything in disarray with them. Okay. Um, right. There isn't anything. Um, the facts that these are against the same right away. There. I would have to say there must have been something I'll talk to Scott about the why it happens. I haven't actually asked him to specify it because I do
what the data come to fix it where I can have conversation and say. So, yeah, I think there must be a circuit. Right. Yeah. So, it's not bulbs that one. Right. It's, it's something that we're going to. Yes. I'm going to write them like bells or something. Yeah. Yes. You know, yeah. So, there's the wrong. The same location. Yeah. Thank you. Thank you. Thank you. Thank you. I'm going to send that. That's fine. Okay. Next is, um, I'm going to post a report on the copies to me. Yes. Um, all right. So, I wanted to talk just a little bit, um, in the past few years, those that have been here with me. Um, one of the things that's come up everyone's in a while is just our work with Marboro and Hebrew and kind of. What that's looked like in the past, not not so much and what it could look like. And so, it's definitely been something that I have been actively working on. And so, I wanted to share so currently right now, um, we are in and what they call on a affinity group, um, for bookworms, our new reading curriculum that we're working with. And so, what that looks like is at, um, we meet at EastCon once a month. And Marboro and Andover have decided to join us, which is exciting. And so, a couple of teachers from each, um, building their reading teacher, um, administrators come to that support group. There's also other districts, um, that are not close to us using bookworms as well that come.
And so, it's been a nice opportunity. One, just to network and talk with each other in small teams, um, but to kind of take it to the next step, we're going to, we have, uh, coming PD, I believe, um, don't quote, it's January, something is, uh, I think it's 17th this, give or take, it's a half day. And so, what we're going to do is, um, our K2 teachers are going to go and visit the way the schedule works nicely. They're going to get to go observe of bookworms lesson in Hebrew and Marboro. See if I get it right, we'll come to us for fourth grade, um, Hebrew and split, you know, into two schools as a little tricky. They have a third grade. I won't bore you with all the logistics, but essentially we're going to be kind of moving about. And then the teachers will be able to meet in cohorts grade level cohorts for that after noon time, that one to three, and certainly digest what they've seen, but also have some really good discussions about what's going on, um, in the classrooms we know just being a small school. And of course, a stand alone school, they don't always get to have those deeper conversations with people outside of our building. So, um, we're really excited about that. Teachers are really excited. Um, Hebrew and Marboro have been like, wow, yes, let's do this. So that's been exciting. Marboro has two new principles. So I think that's been nice. It's reinvigorated kind of the desire to connect and Katie at Gilead has been great as well. So that's awesome. Um, so that's exciting. And then on the same side, we're not going to forget our ram friends.
So, um, our four, five, six team, which as you know, changes classrooms. Um, so they all teach a little four and five and six, um, have been really, we kind of have in a lot of talk about transition, about ram, what that looks like, um, with our new curriculums. And then as we have been working on math, both ELA and math. So, ram has a new curriculum coordinator. Uh, Mary Rose meet. I get it right with that. Um, Mary Rose meets, so she has been great. She actually came down to visit, talked with me. We talked a lot about curriculum and agreed that I could send my team up there. So they're actually going to spend a half a day, um, and go to classes, like go to a seventh grade ELA, go to a seventh grade math.
Um, and just again, it's hard to like get a sense of what that is, because it's, it's one thing to talk about it. But it's a big transition from sixth grade in an elementary school to seventh grade in a middle school. Um, what's the key when I can probably affirm if she's living that like, um, we want to make sure it's not about, I always say we're not trying to turn our fourth fifth and sixth graders into middle school or so, right, that's not the goal. We don't want to over rush and say, uh, you got to prepare. You got to prepare. It's more like our understanding, adult understanding of what the jumps look like is that we can fine tune and they should do the same, right? And so we can all connect and tweak and make sure our, um, transition is a seamless. So our four, five, 16 is really excited about that. Well, we don't have a set date for that, but that will happen, um, in the winter as well.
Um, and sixth grade, of course, they always go and, and there's a lot of those tours. And you know, they come and talk about Randall. We wanted to kind of take it that curriculum step. Randall is seeking new curriculum and math. They're starting that conversation. So that's been good too for us to be a part of. So that if there's a chance of alignment, why not? Right, if that makes sense for everybody when it's looking that way. So, um, I thought that would be a good update just to share that. I have an in a while that we are actively working on those things. I still get a lot of feedback here, um, about the value in connecting our sixth graders, which I think I'm still, I have not yet made as much progress as I like, but I'm still working on, whether it's a shared field trip, whether it's a penpal or a visit, or just some
assembly, like just little ways, again, that our sixth graders can connect before the end to a ram and have some familiar faces, um, from Hebrew and Marbo. Certainly, we get a lot of good feedback from families that went and over gets there, they're able to acclimate and make friends. I'm not responding to a lack of that, but I think again, for kids at the stage, the more comfort the better, um, and just connecting a lot of them play sports, you know, and various towns and the way ram runs. So that's something I'm still working on. I don't have solid plans yet, but it's conversations with those principles, um, for sure. So they go up there and like shadow like a kid for a day, or or anything like that.
That ram? Yeah. Um, they ram, we do a visit, and I know in the summer, they do open how variety, but they're walkers and everything. It's yes, it's so they're not. It's a gift, the tours, but it's, it's like, you know, they could spend the day with, with, with the student, just see, you know, yeah. I know other things that happens, adjusted by parents, but haven't been organized by the school system, was to have like, uh, like, and meet and greet or something like that at the end of the year for like all of the incoming current creators at like, oh, sure. Like, are they, or do they get more and more? Or something like that that was not like, yeah, at the school, but like, yeah, how get it. So we, I've reached out to a gem because I think they would be a fabulous coordinator of such things. But again, that one is
a work in progress. I'll be honest with you. I don't have as much by and from all the other parties, but I, you know, I don't quite. I'm happy, though, that we have done. We've got a lot of buy and on curriculum and instruction. And so we're really, I think, starting to collaborate in a more, that's a way that will just benefit teachers. So yeah, so that's my opinion. Any question? Do you know what professional development part two or just so that will be our next PD day? Is that January 17th that will be our plan? I don't, I looked at the calendar. I don't actually think we had a PD day in between our last meeting. I don't think so. So yeah, I was a minute. So it'll be the January 17th one. And we had the Rhode Island, the court's individuals, that was that, was that coming up for us at that before? That was before. Okay. Did I not report on that one? That was happening. I think it was going to happen. You said it was going to happen. It must have been right after that meeting. Okay. Yes, we did have it. It was going to happen. Oh, well, there was something. Yes, they came actually from Delaware. Yes, Ashley and she was here for two days. She was fantastic. We did learning walks. So our teachers got to go up and down a grade level to see instruction into debrief and reflect as teams. And then the day two, she does more of that PLC style, where they're not with kiddos, but they're here talking analyzing learning. Show come back in February to do the same thing. The teachers who
didn't get to learn to walk because they were being observed and we'll swap. And then kind of she's good about where are we, what do we need for that day to? What are our areas of, you know, maybe stuckness or things like that. So she'll address that in February. But teachers really that's her bookworms, which grades is that? Yes. So we are in K5. Sixth grade. She, the author, is piloting in six eight. So we jumped on board because that's who we are. And so they just started, um, listen, Lisa, who teach our tests on Mrs. Hopkins, teach six grade ELI. And they are piloting the new bookworms for middle school. It's four novels and it's all around identity. It's pretty cool. And so they have four different themes of identity. And the first like week was all about like getting kids to think about who they are and their identity. They really, it's been good. And so they've started the boy who harnessed the wind is their first book. But that is in a true pilot. So they're, they're learning alongside, which is, it's a, it's a neat thing to be a part of. Whereas K5, of course, is the more established curriculum. Yeah, but they didn't want to be left behind.
So they were like, look, what do we have? Do you have anything else? I don't know. I think we want to have questions for Taylor. I do not. Okay. Um, next up is the financial report. Okay, so Terry's eye on is on their stone. You be going once, Terry, can you hear everything you hear us? I would expect your privacy. See where you can hear us. I'm very, very good here. I mean, I can ask. I mean, you want me to press it. I'm all that really works. I don't know how that works. I don't like the press buttons. I don't know.
Terry, can you hear us? Oh, so chat, is that her? No, no, no. Well, she stepped away. Um, do we want to? So I actually have one thing that that goes with that. I'm going to text her. Okay. And tell her that, um, we're ready. Yeah. We have one more thing that just popped up with finance. And so we had talked about the fact that since I was going to be here, I would explain it to you by anyways. So, um, there was, so she'll do our financials in just a second. So there was, um, the notification that we received from M&T, which this, this story ends well, spoiler alert. Okay. But, um, there was no notification that we had received from the building that there had been seven what are labeled as counterfeit checks that had gone through the accounts for M&T. We just received this. We spoke with the woman yesterday. Um, they were actually counterfeit checks. What happens is, she says, there is no business account that is immune to this. What happens is because, yeah, in today's day of age, people come to deposit things of a short picture of them. People come to deposit things into an ATM. And all that's ever picked up is the account number. It actually
never looks at the check itself to see. Was it a check that said, and over anywhere? Was it a check that had any of our signatures on it? Was it a check? Nope. And so it doesn't even look at if the account number was in sequence. And so this is how sometimes the business is wind up. Now in our case, the money comes out and goes right back in. Uh, my content this here for the, you guys to take a look at it. The money comes out and goes literally right back in because of the, um, way we have our account set up. So that that won't be an issue. So it comes out and goes right back in, um, right away. Um, because it's set up so that our account is set up so that, um, we have like some protection against that. Um, and this is an example of what one of those checks looked like. I'll pass this around. I mean, a company, I mean, you look at that and it looks like something that you make pretend off the internet. Um, but the bank doesn't know that until it comes completely through the ATM process and then immediately the next business day, it looks like it goes oops. And it's self-gressed for us. So what Taryn I did was we, um, um, met with our empty spaces, um, the Zoom and said, okay. So we know that we're not going to be on the hook for this, but, and it's not anything to do with us on our as, but is there anything that you have to offer that would help us to make sure that this doesn't
happen again, because, you know, even though we're not going to be on the hook for it, like we, we don't likely idea of it being out there that there's, you know, account number. So she said, yes, um, we can switch, it doesn't cost anything in the end, which why they're doing the switching the status of your account to, um, what's called commercial. And they then take, um, it's best described as, um, she goes and earnings credits. So what they do is they look at your account and they think about it, like little tokens where they say if your balance is $250,000, your earnings credits at, and they adjust this scale to be what it needs to be is, you know, $200 a month. It's not money you ever see, so it's like they're not really money. But that earnings credit is, uh, an amounts that you can utilize
toward fees. And so by establishing your account with a fraud for check, uh, an additional fraud, a protection. Um, what happens then is, um, there's this thing called this, hey, um, and there's another thing called positive pain. So what Terry would do is, Terry would say this week, I ran checks 1900 to 1980 as check numbers. Terry would upload to our secure, who threw empty bank. This is the check run that we did this week. It goes from 1900 to 1980. M&T would note that in there through this pay, their positive pay, this is for businesses. And any check that gets presented then, that's out of the line of what we've told them we've written out numbers. We get denied. It'll get denied. We'll receive a notification. And if we say, oops, we forgot we ran that one check. We haven't told 4 PM that day to tell them, yes, in fact, that bars otherwise it gets denied. And so this is
an additional way for us to make sure that things never happen. We weren't on the hope for this because of what we already have, but what this allows is that additional level of notification because, but, uh, no, no, I want to keep going. You're, yeah, keep going. No, so that's the first step is that one. The second step is that you can add that then that protection, to ACH transfers because if your business, your municipality is going to get hit, it's always those online things. It's not that check that physical check that got in the wrong hands. It's somebody doing something online and then it catching up later on. And as you know, because we know that unfortunately the town had been hit once before and multiple other towns where it was done through ACH transfers. So we asked her, we said, well, we're at it. We'd never had a problem with ACH transfer, but can we have the same kind of additional protection on an ACH transfer? Because the way in ACH transfer works right now, we have the highest level of protection. Cherry establishes
a vendor and we only have three. So like our insurance sprinkler, our insurance is, you know, 55,000 dollars a month. So cherry establishes an ACH transfer for a spring group and when cherry goes in, she sets everything up, but before she can actually stay, they transfer that money, they ask for a ping number. Because we're small, obviously agency here, where's our check and balance, cherry can't access the ping number. The ping number comes to me. I get this thing that says ping number, I have to give cherry that ping number and then the ACH transfer can occur. And so that level is protected is always protected us. But what we've added with this new positive pay and this new level of security is the same thing with an ACH transfer. If an ACH transfer is done, she will receive
an notification. So the bank will send notification and say, if this is not yours, you have to for PM today, otherwise, you know, the exact ACH transfer that we get from the town? No, no. These are money, how many of them are out? No, okay. Money coming out of our town. Oh, no, no, no. Why would we do an ACH transfer? There are certain vendors like this kind of group of that daily acceptance, not sure. Right. And so tears don't reach out of limiting it. You can do it for almost any vendor. We opt to only do it when necessary. And so we literally have three vendors that we use at four months. So only three times a month, do an ACH transfer is what our business office. So it is fantastic. So did they say how that check that deposited into our account by an ACH now? They didn't get the positive note to our account. They established a fake check. Okay. And it's funny. I mean, they don't ever, it's not even tell you. They're right. Yes. They can cope confident and try to do good Tennessee. So these scammers, they, she said almost every business will get at some point. And thankfully, we had this set up so that we don't let it dry. Is that the only counterfeit check? You said that there were seven in one month,
seven in one month. And from this same kind of end up every single one of them, you know, they're also the same person. No. They were all associated with the same ring, but no, they were not. So so how did it go again? I'm not following. So they tried to, they tried to, they, they, they created a fake check. You know, the only thing on it that was of talent, bit of information was the checking account number. That was the bottom. The top of it was not there. The first and two, the first and from, but because it goes into an ATM, and you see on what I handed you right there of, you can see literally what happens with us, because we have that protection money goes in, money goes out immediately. You see that all seven times. All right. So there was never a time when our
money was in danger, right. But Terry said, hey, I was in another district before where we had positive pay, and that would just, you know, we're 100% sure now, but this will make us 100, what percent sure? So I said to Terry set up the meeting. It's worth it. And again, with the two of us speaking to them, we said, there's no reason for us, no, it's okay, it's okay, it's okay, it's okay. So they're patting, loving us security is, in addition to the fact that, you know, we have that, the atom level security is the painful now, only release the routing number, I mean, the chapter number of batch that Terry has uploaded. I got that. Yeah, he said that's on a weekly basis, monthly basis, or when she does check runs. I don't want it hard in the chat. Usually every week, sometimes every two weeks, actually I think that back, usually every two weeks, because the other one's payroll, but if Terry has to, for whatever reason, cut a check, all she has to do is do what she normally would do, yes, and notify them, had you along this check today for this number, and that would be released this one. So we've already upgraded to this positive type. Well, she's in the process of doing, okay, yesterday we said to them, absolutely, because it's of no posture. Yeah, no, no, it makes sense.
Right. So, so it's fantastic. So I have, I have a similar thing set up for business, where it, it's actually like, like, we have an account, but then everything comes out of a separate account. It, like, it follows the real account to the one that you're using to send stuff to. So it looks like that, there's nothing in it. Plus all your other checks are down. So it definitely makes sense. Yeah. So, I mean, we're lucky because I asked her, when I was on the phone with her, I said, are we a businessist that they lose this kind of money? And she said, yes, if they didn't have the initial protection that you guys had, the money wouldn't have gone right back to them. And in our case, as you can see, it literally went back in on the next, on the same day. So you're trying to transaction out and then it's too many. So yeah, so, you know, Terry, thank you. I hopefully you're back on now because you're from on. Yeah, because, you know, I was comfortable before with it, but now we work on it. And I know that they will always know it's like us. If any check out of the checker on then, yes, presented. So, you know, somebody could make over check them. And if they make up a checker on both, it's up all the work. And even if it's through the ATM, it's not like that. So, so, Amity was very nice about it. We were wonderful. We were perfect to
do it. Okay, thank you. Okay, so just some added protections. And I'll be working with Amity to set up that positive pay transfer file within the next week. Like I said, I've done it in other districts. So it's not anything that's new to me. But I do think it's a good idea to have the extra protection. I'm not sure if all of you have had a chance to check the financials that were sent out last week. I just wanted to call your attention to a couple more lines of line items that have that have gone over budget by the other professional service boards, which is under object 340. It is in the red at 3381. And that is due to the union negotiations that we have this year. So we have expanded. That's our legal fees line on page 4 of the detailed custom expenditure report by object. And later on in the next couple of months, if you want me to
move money around, I can. But I think it's important for you to see the overages instead of me just processing budget transfer is automatically. Any questions about that? I just have a question on the summary one under recurring maintenance. Okay. Is that like that's over-expended? Is that already like allocated from our outs or do we know? That's over-expended. Yeah. Yeah. Well, we've had several, as you know, several new things come up in the last six months that have put us over budget on that line item. Right. No, I understand. But now we're talking about fixing the life outside, which is like another one. Yep. That's just going to add to it. Yeah. Go up and up, unfortunately. But I can assure you, I've been working on the projections for the rest of the year. And I don't see with the grant offsets that we should have, we will have the money to cover those overages. I don't want anybody to get nervous about that. And Val and I are staying very much on top of, you know, I'm trying to do those revisos projections every month or every couple of months. And I just worked on it the other day. And I feel pretty comfortable that we're still going to be okay. Okay. I absolutely appreciate you leaving them as overages because I think it, I think it's helpful Well, the other thing I wanted to bring to your attention though, too, is the tech line under object 530, the instructional technology license and fees is over by $5600. And that is due to, and I've noticed since I've been here almost two years that the cost of our
licenses have been gradually increasing. I know Taylor can attest to that along with Christina Fraser. But the enrollment increases and the cost of licenses, which is what we're purchasing are instructional technology based on, that is why that line is going over. And when I'm building the budget for 2526, I am taking, I am mostly, I'm going to tell you a front that these technology lines are going to need to be increased. Not all of them, but most of them. So you'll see that in the, I'm sure you'll, I don't want to speak for Val, but you'll probably see it in her presentation in January when we're talking specifically about next year's budget. Are there any further, part of the next next to a Terry, we already have an astronaut, so that they can see that it's because they're per student. Yes, we license it. Yes, per student. So does anybody have any other questions, have I missed anything on this report? That, that you need answered? Eric, for transportation and electricity, that seasonality, differences. Where are you, are you looking at the summary or at the breakdown on the summary on huge
blood? On the summary on electric. Um, just 41% used. Yeah, well, 40, we're almost halfway through the fiscal year. So I, I'd say 41, 42% is actually where we're supposed to be at. Great. But like for diesel, if you look at that, it's like, oh, we haven't used any because diesel, diesel is built to us from the town. And I don't believe I've only received like one quarter's worth of diesel invoices from the town. Okay, so I'm sure I'll be getting the, the second quarter very soon. So Eric, with electric, when you ask if it's seasonal, I forgot that it was. What, but it is also seasonal because you write with air conditioners, that's an electric.
So during the fuller amounts, we use the heat more and in the warmer amounts, we use the electric. So you write it this season. And then student transportation at 16% used is that it's talking to bills. That's the, we've only had September and October. Yeah. So that only includes two months. Two out of eight. I mean, two out of ten. So we've got a ways to go. All righty. Um, I think one other financial related question for the two of you. Okay. Um, I don't know. I know on the town side, they're trying to transition using Webster Bank instead of an entity. Has that been anything that's been to stop for a few guys heard a school to transition as well, or anything that you guys have thought about? No, I have not heard that. Okay. And honestly, I worked Webster Bank in East Lyme. And I mean, I don't know. I don't think, I'm not sure how how much better they are than M&T. Just I just know that it's ongoing for the town. So I did
someone had approached you guys. I don't know. We haven't been asked to change over to a Webster now. Okay. On the school of Georgia, anything else? Okay. Any other questions on the financial reports or even on the, um, on the fraudulent checks or anything like that? No, I don't have anything, Terry. Thank you. Thank you. Okay. Thank you, everybody. Um, next up is, uh, we guys own reports on updates, um, school readiness. We do have an update for over a couple of weeks. Meeting is not in-skilled January. So there's not been one since the last report out. Uh, PTA. Um, we had our holiday breakfast on Saturday, which went very well. The part for the playground is in. It was, um, hopefully going to get installed this week, but the installer and his crew was unable to do it this week. So, um, still working on getting that
completed. Anything else upcoming for future? Um, we have, um, yes, we have a restaurant night coming up in January and then we are going to be having a pasta dinner in February and the will annual annual, and the annual Wolfpack game, which is on February 22nd. Yes. Thank you. So yes, we do have a couple of things coming up this winter. Yeah. Um, okay. And then, um, the tried word meeting. So I, most of you guys were there. I really appreciate everyone coming and taking part in that. I think in terms of major update from that is really just that it was, it was a good opportunity to sit down with the people on the other boards in our towns, um, and have some real conversation about how we move forward. Um, I think give these for myself. I feel pretty positive. I mean, out of that, that I think we're in a better place and have better relationships with the board at finance in the board of assessment than we did two or three years ago. Um, so I think I can personally say I only hope that it continues. Um, the whole best of them for another tried word meeting, um, a bit more informally, um, in the spring slash early summer time. I don't know if anyone has comments or suggestions or questions about that. Um, definitely would be open to feedback or recommendations that you guys need to have. I was going to ask so it
gives an answer to also the term we lose. Um, I think the next step with you is to go to the border finance meeting next week, um, to ask them, um, to do what we've been talking about, which is, uh, to ask them to allow us to put whatever money after the audit would be into that capital itself. Yeah. But we need to go and ask that out of the border finance. Yeah. We're going to meet each next week. I know. Yeah. Yeah. So that's all I was going to ask. Yeah. Followed in the front of board meeting. Um, yeah. No, I think it, uh, I think it went well. Um, I did reach out to Jeff McGuire just because I know, um, we had talked about in the tripod meeting just getting a list to them of our, our top three needs, which is what, you know, I had mentioned to him in the meeting. Um, and he basically said just to get, um, you know,
identify the needs and then to just kind of give a range of what we think it would cost and just to email that to Eric. Um, so that's what he said that would be helpful. So when they are starting to, um, put together their budget, they have that range of, uh, of information how much it's going to cost. Um, so the NEP that we have from, um, right, that's a different, I am on agenda. Right. Right. We'll talk about when we get down there. Yep. Um, does anyone else have any comments or recommendations or feel the meeting next Thursday? It's not fair. We're going to be addressing, um, supposedly a proposal for the fire, which I mean, we don't get that. Look at you said next Thursday. Yes. Yeah. We always hate the third Thursday. Um, and then, uh, did anyone have, uh, feedback from town meetings? I've been the staff. Yeah. That was that was me. I don't. Okay. I think I had the November meeting.
So, um, I'll just quickly go over his very short list. Um, so these are the November meetings for Board of Finance for Selectman. Um, I know they both addressed the Tribor meeting. So I won't really talk about that because I know, you know, we kind of already covered that with the previous conversation, but outside of that, the Board of Finance meeting, uh, two things that came up that applied to the Board of Ed, just a little conversation about the AS capital fund and the amount that was turned out there was $212,000 and that discussion about about that, that, that, that account, um, and then the other discussion Board of Finance had was about town charter changes and the effect that that was having on the budget season and the Board of Education was, in fact, mentioned that. So, um, that was Board of Finance. And Board of Selectman, um, again, outside of the joint meeting conversation, they, uh, two items for Board of Education. It was the update they gave regarding, the fans for the AS gym and, um, they had a conversation about, uh, the solar, um, installation process project, uh, for, or AS and, um, talked about layout of the panels on the roof and, and things to that nature. So, um, as far as those two means, that, that's, kind of like a little summary of, of what was, was taking place there. Thank you. Um, and then the other thing that they have on
here, um, is the stuff account. Um, so I can tell you guys, um, in regards to great, we were, talking about last we were asked, um, if the Board of Education account could be, it's almost at the account or if we could create a stuff account, um, and then the feedback, uh, this less have gotten from other chair curtains was that no one else had that, but that it is completely possible if we wanted it to be. Um, I also had reached out, um, to the, um, finance person for the town, um, Terry with CCD on those emails as well, um, in terms of the AS capital account and where it exists, um, it exists in several different places. So it's not all in one bank account, um, is it's, um, still like that. Eight, what is it? 89, 100 in the M&T account, um, 87, 100 in the M&T account, um, which they are looking to close, um, and transferred a money that's in this old account, into the town side general fund under the umbrella of AS capital fund. Um, so in terms of, in terms of the town side, like physical bank accounts, they used to have, I don't know how many, like 30, something were easy in different bank accounts, and they've been slowly trying to
close that down, um, and just have different line items within, um, the same fund on their register, but the money existing, um, in a specific council that it's burning. Um, there was a significant conversation at the Board of Finance meeting, um, I think, because when I ask these questions, like, market, or then we're both CCD, on those, so they were trying to ask clarifying questions as well, um, about the money that's earned in the funds, like, where they're laid out on the town register, the interest earned does it go back into that specific fund, or does it go to the town's general fund, and there seem to be some confusion and or disagreement among the Board of Finance members and among our town manager as to what exactly is currently happening. I haven't gotten a clear answer, um, from the town treasure in regards to that. Um, I think based on what Eric said that currently, any of the money that's generated an interest earned from the town's step account, just goes into the town's general fund. It doesn't get, like, deposited, reflected into proportionately from the, right, line item that it came from. Yeah, um, the Board of Finance was
talking about several of them were like, oh, we think that it should go into the line item it came from. That makes sense. Ray, like, the money should earn money for itself. Um, and other people disagreed or didn't say anything. Um, and our town manager's comment was that the Board of Finance could do that if they wanted to to change it so that it is that way, but it would just mean that when the town funded certain funds, they would fund them last because those funds are earning more interest. So kind of in, like, a typical discussion, it may not actually matter in terms of, like, how much money there actually is in each fund at the end of the day. It's just going to get there eventually. Yeah. In a, in a slightly different way, potentially. Okay. Right. So either the town's going to fund it or it's going to earn some money that goes back into it. Okay. Um, you realize that's really long-winded. Um, trying to get back to the point that originally you were asked to look into a step of talent. I think specifically because they wanted the 2% non-lapsing account to somehow be earning more money than what it is currently doing. Um, yes. Well, no. So if I just give me a second, I'll pull it my nose. Um, basically the original plan was to take the money that's given to us every month, right, through the,
you know, the town gives us an ACH transfer every month of, again, just argument, just for, just an example, we get $10,000 every month in the town. And the proposal was, we take that $10,000, we put it in a stiff account, and it's earning money. And then again, it's very fluid because it's not like, you, it's not like, um, you invest it, and it's locked there for six months, like you could take money out. But I didn't think that was such a good idea because of just we're writing checks and it's back and forth. Yeah. So then I, I thought of, well, what if we took some of our 2% non-lapsing money and put it into a step account. And, um, because again, we don't really touch that money. So it's not a lot of back and forth. And when I talked with the auditor, he said that, he said that that, that that, that would be good. But the purpose of the money earned in the stiff account would go then into to help fund the AES capital improvement account. That was the whole point of of it is to kind of make more money for that account. Um, and then the 2% we could do that, we could take some of the 2% put it in a stiff and then either we could keep the money or we could then give it back, we could give it to the town to put in that account. So that's,
that was the, the discussion about the, the stiff account. So currently our 2% non-lapsing account is a separate bank account or it's a separate fund. Correct. Yep. Yes. It'll be there. Is it a line item within the council? It's a completely separate, but no, oh, it's a line. It's a line I don't crack in the council. Okay. So currently I believe and I would need to go back and clarify with the Board of Finance again because obviously they were confused about it as well. Right. That any interest that that fund is currently earning is going into the town's general fund just like every other account on the town side. Got it. Does that make sense? That another one? Yep. Okay. Yep. And why would we go? I don't, unless I think so I don't, and honestly I don't really think it's our decision. That is point. Right. I feel like that's a pound decision. It's a Board of Finance decision if they want to have each fund get it's like get the money that it's earning in interest. Right. But they seem, they seem to unfair about what any of those funds
were currently earning. That's the legislation that's there. You guys for the Board that decides money earning money out. So if you want to do that, that's fine. The only logistics that has to happen is that you have a vote to do that. Okay. Because you guys, over site on that account, you remember the legislation that for language that she has to this year that said you no longer had to go to the Board of Finance or a commission? Yes. That's because you guys are the Board of Sites of that regardless of where that account lies. So it's not a problem. If everybody says, sure, that's great. Let them do that. You just have to vote to do that, and to say, this is okay for you to do because they don't have that money. Right. They have a historians of the money. You've got to spend that money. You have all of the decision making on that. So as a Board, if you decide that that's what you'd like to do is to say, go ahead, throw in there and you can put the interest on it. You just have to tell them that that's what we can also say go ahead, throw it in there into the capital, and into the capital. Correct. Correct. I believe you have to get permission from the Board of Finance for that because there's additional revenue on your money. Yes. Right. You would have to go to the Board of Finance and say, that extra, because then that's like, I don't use the Board in appropriation, but it's additional money that you guys have from our rundown map. So you would have to talk to the Board of Finance and say, this okay with us, but this is what we like you to do with them. Right.
Yeah. It's just one just six. It's just one just six, but it's also then like the town needs to be keeping track of which fund they're actually earned. My understanding what it has. And right now, the Smith account was the conglomeration of everything in the one account. Yes. And therefore the significant amount of acres they could have. Yes. So that the only way to do that would be to put it in. Say, you've got an empty track of what our portion of that was and give us back the interest out of that, which is probably it's the use of what that makes sense money. It does. I mean, they're already keeping track of that within the town register or even
other money exists and in a certain place. Right. On the two percent that you mentioned that account, I think it would be put in for us to keep if we decided. But that's not even a stiff fund that that interest stays in with two percent because of inflationary concerns. If we ever need that, that that that that interests us. Go back into that two percent account as opposed to either other. It helps you with a cap and all fund. Yes. The difference between those two accounts and I'm just giving you a fact I'm not giving you anything in here at all is to remember that a two
percent non-lapsing account for a word of education. You guys have a maria of things, education purposes that you can use that fund for. You can use it for an out-placement. You can use it for any educational expense associated with 35-school road or any other expense associated with 35-school road. You do not have that luxury nor does the town have that luxury on capital debt. So that is always the dilemma there is and that's why you're a lot of people sending that but that's always the dilemma not in here. You bring up a very good point. You know, maybe you guys should consider keeping that for a while anyways, so you get your feedback a little bit wrong with that. In knowing, are we going to use it in the near future? Because if you're not going to use it in the near future and it's there and it's earning, there you go. But that's a conversation that you have with the four to finance then without that. And as Kate mentioned earlier, the only other issue right now is that capital account or that money is not currently in one account. So that has to be established first. Where that to 12 maintains itself in one account. And then you guys would make the decision as to what you want to do. Do me want to stick account. But if you do want to stick account, it is the interest I'm going to go into that other. And the idea of being with turning to the capital account at 2-12 that the authority to draw on that would be approval of the Board of Education
Board of Finance. We have to ask the Board of Finance. Yes, I asked the Board. Yes, again. Yeah, sure. I understand that. After a capital agreement plan has been never been established. So I think to summarize right, because we can't, we didn't put an action item for anything to do with us for tonight. But to summarize, so we as a board need to think about if we want to ask for the 2% on lapsing to go into a step account and for it to keep the interest that is earning within its account. Or to not put it in a step account, leave it where it is. Or to put it in a step account and have the interest that it earns, go into the AES capital fund. Correct. Those would be like our tree options. Yeah. And then the other part of that discussion is, can we ask the town, right, when we ask the Board of Finance for the money that is in the AES capital fund to go into the step account and for when it earns money for its interest money to go back into its fund instead of into the town's general fund. Correct. So we can ask them, but that account is on there. Right. Like we don't have control of it. Right. Yep. So I can talk to Board of Finance about it at their meeting in terms of us voting on something we would need to wait until next month as everyone comfortable. We put that. Yes. On the agenda for next month? Okay. Do you guys have questions or other comments about- No, you just- No. No, but you
no, you've summarized it. Well, you know, those are our options. And just to reiterate, you know, a stiff account, again, it's when you put money in, it's not locked there for six months, right? Like if you're, you know, like a CD or something like that. So if for example, we invested $5,000 of our 2% non-lapsing and if heaven forbid something happened and we needed to take it out, you can take it out. So just just for clarification. It's not like I get in correct. You can take it out. You think exactly. It's not like, nope. That's sorry. That five grand is there for six months. Nope. You can deposit it. You can take it out. It's- it's very fluid. Anyone have any other comments on it? No. No, no. Okay. Next up is the bathroom culture. So you guys all still had a copy of which you had from two or three meetings and gone when possibly on the old team and you also had received the other prior to that. The one before. Yeah. The one from the company before. Yeah. And so you're referencing the- the one from
fussing on the off from January from July 17th, right? Yeah. Okay. All right. Yeah. Yeah. So at this point, I know it was mentioned during the meeting that you guys had a week ago. So at this point, there's still has been no decision from the board for you to figure out what your next step is in terms of whether or not you would sign with Bosononeo or you would continue to speak out for other options. Part of that was that authorization to proceed and you couldn't make it clear. So that's that. And there's a lot of them in there. So I'm going to comment down then just to recall the difference between Bosononeo was an umbrella. Well, there's an umbrella that sort of says to get you all the way through to the actual renovation itself with that crisis that was in there. And then the renovation itself, this got you to the start of construction breaking ground. And then that would be something that you'd be working on with for the Bosononeo building. Yep. With Bosononeo, we want that to look like you'd have a subcommittee for what that would look like and choosing the contractors through them. And you know everything, that's the bolts for that. And they're covering compliance in terms of being global building. And that looked as specialty was that I said umbrella. And so remember that 48 had the four phases there all together. That phase one which was the SD for those who don't remember, I'll go back that
SD was the schematic design and the thing that set them apart from the shorter version of what we had received prior to that was the schematic design was going to include a conceptual layout that it was going to make sure that everything that was needed for apartments was going to be there as well. The second phase, which was the CD, the contract documents, it was much more specific. And it addressed all your ADA requirements, which the first one that we had received through the person from the town, very clear that they were not going to be able to assist us with ADA compliance as well as school related things and state-correlated school related things. They also as part of this the contract submission would include permit level drawings for our architectural and plumbing systems and those were things that were going to be needed for the permit process and through. So they were doing everything they are. Phase three was the building process. So that people pre-bitting conference and the RFI, the request for information.
And then the CA, Phase four, which was the construction administration, they were going to review all submittals in short coordination the drawings by the general contractor and answer all the questions. So they would be one that would address those things, they're the experts. And they were also going to provide construction inspections. So if you remember, they did come to one of the media. So you could actually, if somebody wasn't here, you could review it from that meeting, I'll give you the date. That day, oh, you were probably great. So that was, it was a bit of an injury that was here. So I guess you guys are kind of still listening to what they are going to have to do with that. What was the one from the town, but then we got to remember about it. There was like some of those lines like 15 and change. Right. And that was not fully
inclusive. Yes. So it was important that we worked with our platform design. And I understand you and I do know because when we had talked about pursuing June, I've got our plan list to get at least two quotes personally. Yeah, so you really really did that. Well, because there was, we were a stagnant stagnant there. We had two companies that we fought. There was another quote. There was another person that came in. It's first name is scaping me right now. I'll get that for you. I had provided that out that meeting, which I can recently want to you. But that one was the kind of in-between. There was this one fully inclusive. There was kiss. And then there was the third one that we were talking about. Yeah, I will send that up to you again. But that one, again, would have required additional support. So you had the full umbrella.
And then you had to shoot at word portions. It would have required something further. So that's kind of where you guys are there. It is figuring out where to go from there. So I will say, right, it was a pretty clear at the time word meeting. If we would like help trying to get this down the road. So that it actually becomes a reality. We need to make a decision. We need to move forward or like the amount, the rest of the money that we're that is needed for this project to happen is not going to be put into any budget for this upcoming year. No, I agree. We've wasted too much time.
I don't really. I just feel like we're talking about two quotes. And I feel like we had asked for another one. That's why I don't remember seeing the other one. I don't remember seeing it either. That being said, I guess. I don't know. Do you guys have opinions on what you'd like to do with what we have right now? So the one, so the one from Fustinonial and I just sent it to you, Eric. I looked on the email. I think it was before you came on. So you have it now from Fustinonial. So that one is 48,600. The one from AsTech, which is the town is about five and like about 15,000. And I think if I remember correctly in the tripod meeting, again, this is one of the things that they're looking for is again to get this information. Because it looks, it sounds like they would, you know, the town is willing to help us with this, you know, to pay for it. And again, like Jeff had said, it's just a matter of kind of giving him the information. And then we can, you know, they can kind of go from there. So do you have an opinion on like, I mean, you know, I mean, I mean, you know, Fustinonial did a great job. I mean, I know she came to our meeting, you know, I read through this. It's definitely a lot more comprehensive than, you know, than AsTech. But I know with AsTech, you know, it would have been a lot, they would have farmed out a lot of, a lot of the work. So that's not to say that 15.
We're not looking at 48,000 and 15,000, you know what I mean? So, no, they probably would have ended up exact close to this. Exactly. You know, I think at this point, we need to, we need to make a decision because we've got bathrooms that don't work. So, you know, we need to pull the trigger out. Oh, and our examples that we need to assign that, I mean, Peter. Well, I was going to make a motion. I mean, we need to have the board of approval, I mean, that we go with us in the meals. Yeah, that's where it was. Right, that we do. So, yeah, Shannon would like to make a motion to move forward a thousand only as a proposal. Yeah. Um, does anyone have further discussion or do someone want to submit a second? Okay. I'm going to give it to Eric. Any further discussion? I don't have any further discussion. Yeah, I'm good. Okay. So, if there's no further discussion, then I would say that we call a vote. Again, it was to move forward with Boston O'Neill's proposal for the 2018. Yeah. Paul and Faber. Bye. Bye. Bye. Anyone opposed? Okay. So, motion passes seven zero zero. And do you want me to send this to to Jeff or Eric Caitlin? We have to sign something. All right. Are you off to sign up? Um, yes. If there's anything to be sent. Okay. All right. Yeah. So, when when you sign it, it just like, you just send it to me, and then I can send it to Jeff or Eric and
let them see if they haven't seen it at all. Yeah. No, not to my knowledge. No, no. Yeah. Okay. No, what happened? It's just for you to say. Yeah. It goes there and it dies there. Guys, where? At the town of Minnesota, the office. Yeah. Yeah. I mean, I guess I have the thought I play, but when I go down that road, I don't think it dies there. I don't think anything's even in it. It's the better I find this. Yeah. It's, they're just looking for how much things are going to cost. So, I don't think that they're going to say no. It's just a matter of getting them the information so they can present it. So, yeah.
And Joanne has sent an email with, right, a document that shows like very basically like what project is, what the cost is, how, like, but the only way that, you know, now that we vote it on it, that this gets put into the budget for the coming years by right taking this. Get up. Exactly. Yep. Okay. The next item on the agenda is the software project. Okay. So, there is enough data here. I'm going to pass this around to you. So it's easy for you to kind of see what I'm talking about. So our roof is, and you've seen this picture before, you saw this picture and I gave you the dates of the roof. Do you remember that piece of paper that had the dates of the roof? So this is the same schematic as that one. It's simply has numbers on the top of it. Here's the schematic that we had looked at last time. Remember this one? This actually lines right up to it. So if you're looking, Eric, can you see that from there? Okay. So it
actually lines right up to it. It's the same exact schematic. And the numbers on the top are exactly the same as well. So I can refer to the number you can see. So like we had talked about the fact that a couple of meetings like where we go from here now, we knew that they had done the initial multiple inspections of the roof when we put that application in for that project in the first place. And remember we didn't get it on the third time. So third time's chart. But anyways, so do you look at this and you look at the numbers that are over there? The only two areas that need to be based on the work that it has been done and the dates of the upgrades to the roof
are two and seven. So see where two and seven are? Your shoe are right above like where preschoolers? Where are preschoolers are down here? And seven is the main office area on over to that next section there, the old rules. Okay. And so those are the two that they need to have the more structural information on. And you're not going to get that structural information from the top of the roof outside. They got the initial information they needed from the outside. But the information that they need from the structure has to come from one more inspection. So what they usually do is they do an onsite structural review with an engineer. They will take care of that. That's what I'm getting charged for that. That person is going to come and the engineers are going to come and what they will be looking at really is two and seven. But there's no way to see from the roof side there, the inside of the building to make sure. So the next step
would be that they come in and they remove a small section on the inside where the beam is, a small section of the ceiling so that they can take a peek at those structural beams. And they look at how it's supporting the roof. And the engineer can tell everything they need to know. And then they immediately on the same visit, take the little section that they had to open to look and they fix it right away. So we have absolutely no, oh, the ceiling. As a result of that. And there's minor. There's small that they're going to fix right away there. So they would repeat it. And they would immediately fix that. And that will let them see exactly what they need to see that they haven't been able to see kind of looking at the dots, the inside of it. And for invited that inspection is okay and they're ready to move forward. So that's it. I'd already side everything that needed to be signed for us to get to this point. So once they deem that are okay, then we move into and we had gone to a meeting with the planning zoning and planning and zoning and let us know that we were fine, fine, fine all the way up to this point. Should this structural look this peak turn out okay, then they're going to get to that point then where they would line up working with town hall to make sure they get their permits to to stop the installation. So this is like the last step. So that's good. And they're going to do that. This over a Christmas
break because they just needed it to be a day when we remember what's going to be in the building. We have the students that are here still a week of Christmas. And so well done after Christmas break if we passed and if we do and those are the only two sections that they need to look at to find out is two and seven. Two and seven. Well, the concern with two, that's not the concern. It is they can't see from the top of the roof that they need to see for the structure will be. Right. So everything else, they were fine with gathering the information. Those are just the two sections that they need further information. They need to look and either engineer to look at those structural beings. And who does that who comes out for that? Is that right? And the one also right here. Ryan is well, yep, the new guy's guy that's talked to you guys at coming in science. Yeah. He will come out with an engineer and that takes a couple weeks. No, a Christmas break. They're going to be here one day during the Christmas break. Right. Yes, yeah. In the next couple of weeks. And then that's a couple of weeks. Yeah, couple of weeks.
They're going to go over the part. Yes, it's going to be awesome. So you can keep that in a little picture. We can let you know. And then they send that interconnection. People work in that was obviously the driver source. And they already do an interconnection paper. They did all of it except the last piece. And that was what? So that's it. Ever source already produced the interconnection from now on. The step one is approved. Now it goes to the kind of to give whatever. But I have that clean. So that's just science back. It goes to the high rocks that ever source in Berlin. Yeah. So just so yeah, only because I personally want to do this for my house. Like, so very recently, we were just a little bit different. Is because none
residential. Yeah. I just know that the interconnection part with ever source can take. No, that first part was done. Okay. This is the we have to prove that because you don't have you know a mortgage statement. Yeah. That in fact, this has been approved. Okay. So that's it. Okay. And those those are the board of soul off none or someone else have to sign up. Okay. Yep. So. And we did question. We did ask that we said there's the board share sign this and read stuff. Yes. So. Right. So then one step one's done. We'll turn it over to them because then they work, green skies would work with getting from it on the downside. Yeah. Awesome. Okay. And then the next thing on the budget. Sorry. I'm on the agenda is to talk about the 2025-25-26 budget schedule. Mike. I don't know. Mike, are you? Yeah. I'm here. So I had to say I had an issue hit my mute button so I apologize. Okay. So I know you guys last time had asked for some possible ideas. You know about how we could handle upcoming budget season. And besides like two, two kind of simple thoughts. So I know in talking with Val, you know, we kind of pinpointed two groups.
I think I think when we talk about trying to relay information to the seniors kind of what has worked in the past is making sure we do some type of, you know, presentation that Val handles at one of the senior events senior lunches. And I think that's something that you're talking with Val that we should obviously continue. The other thought was, you know, another big segment of the population I think is the parent community. So I think this would be something new that we haven't necessarily done in the past. So the thoughts were that we put together some type of budget night for parents and we invite them into the school and we give a presentation specific to, you know, what parents would be interested in because obviously I think the questions that parents have about the budget are going to be somewhat different than maybe some of the senior members of our community might have in regards to that. So, you know, we can, for that parent meeting, I'm sure, you know, figure out a Zoom option or do like a separate Zoom session for that, just to make sure people can't get there physically. It also gets access to the information, but I think like just thinking about those two segments. So the
community now we don't want to limit it to them, but, you know, I think the parent night might be a nice new fresh idea that we could offer parents and really give them specific useful information about the budget season. And then I guess the only other thing that I would comment on is I know we had done those Zoom meetings in the past and I would just say I would be eager to hear people's opinions on how useful those separate Zoom meetings are. And it's that something we want to continue to do to the extent that we did, you know, in prior years. You want to go around one by one and people can feel in the lack of attendance. I absolutely don't think we should do maybe any, but certainly not six.
And just really quickly with the comment, I used to go to the senior luncheon after the budget had been approved by the Board of Education to make them feel special and actually make a budget presentation to you're able to do that. Probably a bit of an election. But if it was on Tuesday, then I knew they actually really enjoy it because likes right? That's a really good segment of the population. The questions they ask are different. They're what parents ask. They don't want to get into the minutiae usually, you know, how many children are in this class. What's the curriculum for that? It's nice. There's different questions that they have. I remember it was actually Julia have all I never forget it. She said I had slides and just a few, like four. And she was like, thank you. That was so easy for us to understand because this is what we're interested in. Not that. So, I remember that work done really well. So last. I think they're helpful. I know nobody attends them, but that doesn't mean that people don't go back and watch them. They're Zoom. We're there for all of a half hour. I think it's helpful to have it. Again, just because people don't necessarily attend it in real time, doesn't mean that they don't go back and watch it. So my vote or my opinion would be that we still do it. I think it's helpful for us as a board to have it kind of broken down into sections.
I agree. It's frustrating when we're there and nobody else is there, but however it is informational for us. And again, you know, people it is recorded. People can go back and certainly watch it. So my vote would be that that we continue to do it. I agree. Yeah. I mean, I personally I found them helpful and it allowed us to ask questions and and make suggestions. So I don't if we don't need if we want to like cut the number or consolidate sections or or even have a pre-read to the board that allows us to prepare and have just one open to that, but I do think there needs to be something. And the other thing I wanted to mention is one of the things that we had talked about at the cave conference doing something different is maybe having a student advocate for the budget that talked at some of these meetings because they are who we're doing this for and who better to speak to the needs of this one. I would also favor consolidation to a three-week instance appropriate for this budget development. I like the student advocate ideal idea. My concern would just be how I don't want to use in the child. I would just have some caution on that. So we have to think strategically how we want to do that. One thing I'd like us to consider is I've seen this at the cave conference. This past year is student or excuse me, school district newsletters like either go out that are as part of mailings or if we can do something different, whether they are part of or being sent home with students about just a two-page fire here's the budget.
Here's virus or here potential here's what we're increasing. What we're going to spend that increase on here is our enrollment projection of why we need additional funds. Here is how we've our budget increases versus around in communities to show comparatives. You could leave and look at class sizes as well. So there's a lot of different avenues. I have a couple that I collected from the conference that we could use as a baseline to build a time. I'd love to take that out. Eric? I benefited a lot from when we did the first one or two presentation and we do online and people could go back and access it. But beyond that now, I think for myself, I feel pretty confident in what you want to meet and why you're going to meet it, what you want to do with it. I can't hear it again. Fortunately, it's specifically the men should tell their employees. I don't know why. I don't think an elementary school age child is a real good thing to have a student advocate because you have a high school student who was 2018 or 17 or they write it to a customer graduating and becoming a taxpayer. I think that
that's okay, but when you're an elementary school and you're oldest child schooling this work of 12 years old and I don't think using a child for that is a great idea. I think there's a balance between too much and 9 or 9 but there's also that of the balance of where you go with it. The senior citizens are very important part and I'm not saying that because I'm a geezer. I'm saying that because you need their support. They have to see value in this what we do here. They have to see value in little employees and teachers. They have to see value in the staff. I think that that's one point you don't need to know what to talk about. The senior citizens. You have many options for that. And not to just get up and give a presentation to them. To get up and be no no lunch with them.
They talk to them. Sit with them. They get a feel for who they are and what they are looking for in terms of this portion of their time in their family. You have a school community. I would think in easy group to convince. It's a core of your budget. I think this school community knows. I mean, I know my daughter wants to work with elementary school. I didn't want to see class sizes of 26 and 27. You know, and I've heard people say about and over. They said it to me. This is a district you've died for. Because it's your class sizes and the quality of the education is phenomenal. This is the crown jewel of and I think this is what makes your property values over. It's what makes people want to come to the town. It's what makes people wait on mind for a contract on a house that's a jail. And I think that that's where you're really going to look at it from not sitting here, but you're going to go out and look you down on this. I think if you recover the senior citizen and you cover your school community, you've done it. You've done most of it. We also do have the presentation at board of Ed meeting as well as, so that would be a third. So seniors, family, the presentation at the
board of Ed meeting. And we do a presentation for the board of finance. So it's on video to watch for the board of Ed. It's on video to watch the board of finance. We could always video tape the night that we have from families. That would be three opportunities. And maybe, you know, to Eric's point, maybe this year we could start off with just putting highlights in written form and setting that out. I know we don't do Board of Education newsletter here. We just do school newsletter, but I have templates been doing Board of Education, my other district. They do their own three
times a year. So we could always start that this year where that would be, you know, newsletter that path back. So I think that there's plenty of opportunities and everything that everybody's saying to have a video, I know, less like the multiple videos, there would be multiple videos, there would be a Board of Ed, there would be the board of finance, there would be the family. So that is no problem or two minutes. I think the other part of it, too, is like we just have that I weren't meeting and like both Eric and Bob talked about like where they thought major expenditures were going to like, like we're increasing communication among the right. That's where he boards in our town so that the other people specifically the Board of Finance that needs to see or about it. It's a much shorter timeline than what it used to be. So just so that you guys are aware in terms of figuring that out. Their first budget workshop, it's February, third is what I wrote down from the February 15th is when our budget is due to them. So in terms of, you know, if you look at a timeline for between now and then, that's not actually that much time because our February meeting is February 12th. So we would have to approve the budget on February 12th for it to go to them by the 15th. So we have pretty much one, two, seven, eight weeks between now and then, which include two
weeks of holidays. So I guess what I'm hearing from everyone, some people like the kind of review, some people think it's maybe too much. Could we reach some sort of like compromise in the middle of those where everyone feels informed, but not overly informed? The only thing I want to mention is that we need the support of the Board of Salutman, the Town Administrator, and the Board of Finance. In the past, I have seen that become a real focus of contenting between the Board of Education and the Town. I've been in the gym, I don't know many of you probably have that maybe have it. It's the whole reason I joined the Board of Town. And we have to have their support as well. I don't know why it's they decided to educate the budget, and they want to fit us against who? So I think you need to also make it outreach effort to the other boards. I don't know that we have enough time to do many workshops. So I would agree with her daughter to what Val was talking about as far as the number of meetings. Yeah. That seems like it'll do for this year given our very very
short videos and posts on our website this year. But I'm saying that we heard their share. No, I don't know, but describing like what are you trying to do? I am willing to do that this year because we have a very short timeline. Yeah. And that would allow anybody prior to our gene weary, I think, each, I have to agree. Meaning where we are presenting that we're allowed them to have some background. And I would say I would do multiple ones short ones because not everybody's interested in the whole budget. And so perhaps maybe I'll do three if you'd want me to. I think last year we broke it up to three, three, but I was so glad if I wanted to see one aspect, they could see that prior to our meeting because after presenting and at our January meeting, we would have to decide that if you are
going to have one meeting for families. And then it's got to be voted. So if you're interested, I'd be willing to do that so that they're interesting. Follow the gene agree with you. I like the idea of that because that way, I think people can choose to watch them. If they want that and if they don't want it, then they don't have to watch them. But yeah, you have to present it. I'm January 8th and I have to vote on it. I'm February 12th. So, right, there's not a lot of space in between their otherwise. So we would do a parent. I'm sorry, Eric. We would, so then we would do if we decided we would do a parent night between January 8th and 2012. Yes. Yes. And then, and also, I want to see if that's the year. Right. I have a couple of costing them a time. Why? So in with state law, our budget, so I'll be going to read this at least two months before the annual meeting when folk relations are made. The board of education must submit the estimate to the board of finance. So, this is from cave and it's also in like mooney book page 87. So let's see. So
the town meeting is on the night. That puts two months back February 9th. April 9th. Back up to months where February 9th. So I think we need to get this. This is one of the changes that they proposed from charter. Right. So the charter really. The charter dates that's in there is not as it falls within the guideline on this date that would be what they go by. So that's kind of what we're talking about. The tribe board meeting is the whole change that the window, because we don't need the threshold of an October 15th start. And the things that dry yet on the changes to the charter, but what they were talking about if the tribe board meeting, I know dreaming and talked about that. I think so it's sort of do you think that was plus trying to cooperate and work with normal concept or idea of getting it in earlier? This wasn't this is the state law, though, the two months prior to the state, or to the town meeting. Right. So but our town chart, like the new charter changes, they state the date of February 15th. October 15th. Okay. Yeah. So our budget has been done by February 15th. Okay. Dundee. Yes. So we're we're okay. Right. Yeah. So we're going to vote on it on our February 12th meeting because. Okay. Thank you. Yeah. And but that's why you're looking at April 9th and counting
backwards. That's why the towns that their first budget workshop to be February 30th and so that they're two months ahead of. Thank you. Yeah. No, it definitely it's short and said. Right. We had a lot more time here. In terms of a student advocate, a couple people had brought that off. Um, I guess personally, I would agree with Jerry. I feel like that that elementary school kids are probably too young for something like that. However, I think probably not for this year, but for a future, it may not be a bad idea to talk with like the teachers that are teaching math to our fifth and sixth graders because looking at obviously not the budget in the more minute it is, but like right. How does one make a school budget? It might not be a bad learning like learning opportunities for that. We're a project. I know that last year my son had been a project where they had to come up with a food truck and talk about the cost of food and how much they sold it for and like so I mean, no, I agree. I agree. I think there's way to get student involvement with it without it being like right. I can hear at the table necessarily. Yes, I agree. I agree. Um, so to summarize, if everyone's okay with that,
then then would be for about me for a separate videos kind of divided the same way that we did last year and post those. We're under the video. What do you say? We're hurt. So we can write the budget. Yeah, okay, okay. Yeah. And then present the budget for a January meeting. And then we go on the budget for February meeting. Between the January meeting and the February meeting, we would try to have a senior once in presentations, slash workshops, slash questions and a parent and a presentation thing. Yes, do we want to try to pick dates for that now? Do you look at the school calendar and the calendar and just let us know so that it doesn't interfere with any events that are all ready? Yes, there's the winter kind of or yeah, if that's on hold on. The winter concert winter concert is the 30th January 30th. That's not only kind of assuming you're talking about the evening. So that's our only evening January event that we're, of course, we'd obviously work with REC. If we're using the gym. I have, um, so our meeting of January 8th, so we can do sometime the week after that, the week of the 13th. Well, that will have just presented the budget. So I don't know if we can
describe it, we won't have voted on it as far as describing it in the parents. I don't know. Right as far as having a parent's late to describe everything. I don't, I don't mind. It's just I wouldn't have anything to do with this. Well, I think I think we're trying to come up with. Yeah. So I'm pretty sure to have it. After we approve that. Because that is, we don't have time for it. But unless you have a special meeting of the Board of Education to approve the budget, the regular meeting is on the 12th of February, but you could schedule a special meeting. No, I'm talking about this for the parents. We could schedule it afterwards. There's our previous, we're presenting the budget to them. This is being approved. Oh, I get it. And then it has to go to the right amount. Right at 15. So what do you want to do it? Like February 13? No, no, no. So in other words, we'll approve it on February 12th. Yeah. It goes to the town of 15, which is a them word. Oh, we have to be there. We don't have to do it. We have to do it. We have to do it better. We don't have to do it. That makes sense. I'm picking up on your
button down. I will just delegate historical food to Steve Bus, who is going to all around the board. He always advocated for and I will advocate on his behalf right now for having that meeting prior to you guys voting so that parents have a voice. And he was married again to get for that. And I have to agree with him here. If you are voting it in and then you're having a meeting to say to parents, this is what we voted it in. From what I'm not going to have to be about it. Where is their feedback? Yeah. And so I disagree that that meeting should take place after you've already voted it in. I feel like you need to have that meeting with the parents prior to. And we're looking for a good point. Yeah. So if January 8th is our BOE meeting and you're presenting it. And then we're going to vote on it on 212. So it would we would want to have a parent's night either the week of the week of the 20th or the 27th. Well, the 27th you've got the winter concert,
which is the 30th. Not to say we can't have it that week. But I want to do it that week before it. The week of the 20th. That's. Don't you have Martin Luther. Yeah, that's the 20th. It's the Monday. Yep. And that's correct. Do you want to do one say the 22nd or parents night or Wednesdays? That's only because it's a line that you're all of the other meetings. You guys. Yeah. Yeah. So Wednesday the 22nd of January. Maybe a border plan meeting like it doesn't matter. Yeah. Yeah. I'm full of the time. Yeah. Absolutely. Absolutely. Yeah. Three board members here. Is that a meeting night? Joe, Joe, we end our plan or list is the 22nd. Sorry. Yes. I was listening. I believe it is. That's consistent with what we normally do. I don't have it up in front of me, but it probably is Shannon's correct. We want to be cognizant of that. Sorry. I knew you were talking about it. I didn't hear you ask us. I thought it was amongst yourself. Thank you. The end and out there. I'm showing January and I don't have anything down there for January 22nd on the town calendar. Almost looks like them, but anyway. But I don't think they have
anything to put them in. Correct. There's nothing out for January other than the economic development meeting on the 21st. So what's the alternative? Is it they do their meeting? They're meeting starts at 7 p.m. no. Correct. Yeah. You can see now it's doing six and first. And then encourage them to log on to their meeting. Oh, we can't come on for you, girls. Or we could do a Thursday. Are you want you want to do up before the border finance meeting? We want to have this. It needs to be better meeting. It's not going to make it complex. Right. Right. So I was just going to say what about Thursday the 10th. So I personally say as a working parent, the 6 p.m. meeting is very difficult for me to attend. So I think if you're trying to get parents to care about the budget,
me and so that they wouldn't be able to. So you would be a first day, the 23rd at 7 o'clock. That mean that works for me, but. And I don't think that can bust with other comedians, but nothing's on there yet, but yeah. So we're Thursday the 23rd at 7 p.m. I work for you. I work for you. I work for you. Yeah, I don't see anything. Again, we'll talk to what we're going to use the gym. I don't have to cancel their activities. I mean, we could probably have that in here. Yeah, I don't know how many parents you think you'll get. Yeah, I've seen a lot of people in here. Okay, so I'm going to ask for about the plans on the fourth one. Uh, yeah. And do you know when your, um, January meetings are for P and Z? And. Okay, I know, I'm not muted. I'd have to go and look on the, I can't see it on my phone, which is what I'm on. I'm a special budget. So, okay, so they probably won't be one on the 23rd. I know, we get Monday. Yeah, yeah. Okay, okay, so my parents might want 21st. And then for the seniors or those. I'll certainly have. And by the way, yeah, whatever it is. Okay, I'll talk to you that we test. It is from. Yeah, yeah, it's a couple of dollars to control the norm. But you can schedule like a half an hour period if you, if you could do it, or Eric, go. Okay, so next up, unless anyone has any other budget staff, might do you have anything else on the budget?
No, Paul said. Would be comments from the public on agenda items. So, um, Charming. No, I'll send. Gemma Goldwerk. Also, thank you. Liz. Thank you, um, all set. Christina Fraser. No comment. Thank you. Yeah. Okay, I just checked on the meetings and Board of Selectman is on the 13th Monday, the 13th and PNZ is on Tuesday, the 21st. Okay, so we've got thank you so much for having. Um, Kim, oh, do you have any other comment? No, thanks. Okay. Kim. Also, thank you. Um, Joanne. Yeah, I just have a couple of quick things. Just to be clear, we haven't set the budget dates formally yet. We're going to establish those dates at our next meeting. I know that Eric asked for, um, he's hand, he handed out the worksheets. I think to the town departments and asked for everything back on February 3rd. So, Caitlin, that's probably where that date came from. I would say we'd probably be, um, towards the end of February into March, several Wednesdays and a row. So, I think that's what we're aiming for just to clarify that. And then just overall, I know a lot of discussion tonight was on the stiff account in the interest, specifically, obviously, which, um, is generated. I just want to point out to everyone and I'm so thankful that we have a stiff account in town, just because of the additional revenue that it's producing for our town and our tax payers more
importantly, I know that we're all learning about it, we're all going to determine how the interest is deposited, um, but overall, it's such a good thing. So, I don't want to take away, you know, that, and, you know, getting all these fine details ironed out. So, thank you. Have a good night. Thank you very much, Joanne. Does anyone have other action items for tonight? No, I do not. Okay. Um, so our next meeting is going to be January 8th, um, in terms of items for January, including, um, I'm talking about the stuff accounts again, um, budget. They got the budget as if they could get it now. Yeah, we'll have an update on the solar, but I'm for, oh, for the reaction. Right. Anything else?
Bathroom project will just be a report from ballot that's playing. It has to turn to progress or help. Um, yeah, I mean, okay. Okay. Do you want to, do you want to bathroom update? Um, discussion. Yeah, let's do that. Anything else? You want to have anything else? Sure. You want to have a union with someone like to motion. Yeah, thank you. I would like to make a motion to adjourn. I'll set. You write everybody happy holidays, Merry Christmas, Merry Christmas. Yeah. All in favor. All in favor.