All right, good evening, everyone. I'd like to call to the Board of Education a special meeting. Today is July 17, 2024. It is 703 P.M. And I'd like to start with a bit of interest. I'd like to put greatalnya Lingus to the Board, and behave to the meeting as soon as it comes out. More, indeed, I had one letter signing as some of the public And then it's from the public, can you leave for sign, do you have any? I think she's connected. She's going to. Okay. All right. There. Thank you, really. Kindness from the public. Nothing at this time. Thank you. All right. Did everybody have a chance to take a look at the minutes from June 12th? Yeah. I had two three questions or three comments done. I think one on page three, when you have somebody that's an abstaining like we did, or that votes no, because we all have to each vote, have to be reported like who made it. I think you have to put that the abstained was right back with. And then on the bottom page three, it was less the way the motion to approve the teacher's contract. And I think it's just, we would just singular the contract, because it's one contract instead of contracts. So those three changes, that's all I had. Thanks. Does anybody know? Probably. I have two. On that same page page three, where it says, see, Willer will reach out to E Anderson and buys them to get additional votes. We weren't asking the town to get additional votes. I was advising him that the B O E will get additional votes. And then on the last page for upcoming meetings under age,
it's not a special board meeting on August 21st, it's just a regular board meeting. No, it has to be special because it's not according to the regular state. Oh, okay, okay. Oh, because we moved it. Okay. Okay. All right. Then you can just regard that one. So that was the only fraction I had under the MEP updates. Is anybody else have any fractions now? So with those in minutes, I'd move it the acceptly of a regular meeting minutes, and June 12th 2024. Certainly. All in favor? All in favor. All right, all right, there are a few. Thanks. Okay, that's me chairperson for our report. I don't have too much to report. Okay, everyone's not going to create some or so far. I just want to talk about just a few things to kind of keep on your calendar. while we all received an email today regarding the grand opening of the end-over community and senior center, which is on August 10th at 4 o'clock. I know Jerry and Shannon have responded, and again, just keep it on everyone's calendar. The cave cast convention is on November 15th, 16th of the NISTIC maria. I know it's just July, but for you know it, it's going to be November. So, they're taking really registrations now, which are cheaper, helping people do know, I'd appreciate
that. But if you're not going to be able to attend, just let her know we can sort of accept an early registration. So, on September 15th, 16th, yes, it's Friday in a Saturday at NISTIC. That's all I have. I don't have too much to report. I know, Val, you have a lot to get through, so I'll figure it out. Okay, well, not too much. It's just, so I know you guys have update on MEP status for you guys to talk about. It's actually been busy here for Taylor myself and for Terry, even though it's the summer. So there is no principal support, so I'll roll that into mine. So we do have the camp point on right now, I know some of your children are here. That's the grant funded portion, which is the collaboration with pool, so they have the regular pool, but a portion of all of their summer activities are funded by us with our grant, and our summer mental health grants. This summer, next summer, the fact that HM is here and doing activities with your children, that was grant funded as well, and that will, throughout the next summer as well, so that's
what's going on here. Scott did move up to head custodian as of July 1st to a place retiring Steve Campbell. So he is leading the way with our other two custodians, Anthony Martin was fired to a place Scott and Anthony Martin, so he's the number two guy, he'll be the lead at night, and Nick will remain as the third portion of our team, they're doing a fantastic job. They have all four of the preschool rooms, all the furnitures in them now, they're all done and ready, and yeah, because we're going to have our preschool boot camp as the third week of RESY, which began last week, and so that's up and running.
So by the end of the month, fair number of students of their families will have made their way through here. I give the guys a lot of credit. We are way ahead of schedule with all the work that they've been doing with cleaning, and some of the teachers, they're all notified when their classrooms are done just so that they know, and a couple of the teachers will actually come in and start to set things up, which is great. So we are also utilizing the third grant of the summer, which is that IDEA TSA, which is that $5,000, half we used up by September 15th, and it's for parent educator, only professional development. So we've got some scheduled PMT resurification and initial training. The new pair of professionals will go through that this summer as well. Anybody who needs the update to the CPR will go through that this summer, and they're also earning their hours for the 18 hours of mandatory professional development from parent professionals, who are really well there, and let's see what else. That's pretty cool. Taylor Reyes almost done, finishing the required curriculum, the required reading, curriculum plan, that's due for the K-3, she's doing good job with that. She did finish all of the evaluations for staff, and she's turned them over to me already,
so that I can review them. Let's see. I'm trying to think of what else she and I talked about, because she's not, unfortunately, here tonight's her son's birthday, they're having a party. So oh, she's still working on the T-Val, the P-Dec, which is the new teacher evaluation, that subcommittee here, they're taking everything that the state's given over, and that committee will have a new plan in place for next year. So those are all the updates kind of, as you walk around, things are busy busy, we're not empty this summer. With that in mind, what are the things that I know you guys had to ponder, and it'll probably lead into next month was where we left off last month with what we do about having somebody come in and take a look at the plumber. As you know, we had the quote from Aztec, and it was a situation where it was a little bit vague, and it also had some limitations, limitations to the school, and things that we're not within their scope of the sequence. I've reviewed it a couple of times, it's also an engineering, because they are an MP, as we have for there, an MP firm, they're not an architectural firm, and so, in going through this and looking at that scope and sequence, we realized in talking to some other potential contractors that was also a component that was missing, so in addition to that 20,000, we also wouldn't have been getting architectural designs, we would have been getting schematic drawings, there's a difference.
So in a town, then potentially needs to give a permit for something, we would have been short the age drawings, which are the architectural drawings, so I didn't know all this, so I'm kind of showing off with no one yet now, because they told us, so yes, so in addition to that, you know, that's what we've been asking. Behind the scenes, some of the other things are the mandates that I told you last month that I was doing the IAQ reports, those are that indoor air quality tools for schools when boards, there's six of them, I got the two easiest ones done first, posted those, I knew that number five and number six would require a assistance that myself and the custodian, we just don't have enough expertise to be able to answer those checklists, so what we did was work backwards and went into the end of reporting form on the website and said, once we're done with them, what is it they're going to expect us to tell them, it's kind
of like a teaching thing where you say, let me look at the assessment, it makes you're actually taught what they need to be tested on, so it was kind of, you utilize that strategy and went back through and said, what is it, and it was, you're going to post those six, you are going to have to provide the person that's not only completing the form, but you're going to have to provide the assessment, the presence for the plans, removal of hazard substances, who did the inspection, what they're credentials were, if they're already corrective action, things that need to occur, how you're going to address those, so this was actually the easiest of all of the new mandates that needed to be done, we're not finished yet, one of the things we asked the contractors they came was about five and six, and we are finding that there are a number of contractors that have been doing this for schools, so depending on who we choose, we will have somebody that will be able to help us with number five and number six and get these done and in compliance, what that will also tell us as we create, you know, a plan moving forward, it'll tell us, priority wise, what needs to rise to the top, if we're not compliance, if there's anything that needs to be fixed, and we can come up with cost analysis based on that, so that's one of the
things. So that's not error. This is just IAQs, which was the mandate on the tools for schools, air quality, they're not all air quality. Under there, I don't know if you guys remember, there was one on regular building maintenance, waste management, the kitchen, the walkthrough checklist, and food service, and then the one that dealt with HVAC and public systems, what are we talking about in six. The walkthrough one we could do, the one I already did waste management and I already did the kitchen, the one that would be difficult is the ventilation, and anything to do with electrical model. So now that there's a ton of things they ask you, but you have to kind of show when things were inspected and buy home, and we are not able to check off because we're not like licensed. So we knew we'd have to get somebody to help us with those, and that's why we left them until the end. The other mandates, when is this one, when are they going to go? This one, we've made the effort to make sure with the compliance date that we posted the original ones, so they will give you leeway as long as you're working toward it, but this one, those six checklists, should be done as soon as possible. We met the January 2024 deadline, and posted the first one, but they're not going to come slap us on the hand, they're going to say, and tell us what it's going to be done.
So pretty much, yeah, if they do. Correct. Yes. So they didn't say, here's what happens to you, if you don't have a mouth done, but so this is one of the mandates that's kind of under a larger umbrella, and that larger umbrella is the new mandate that says, every five years, and since it passed within the next five years, you have to have a much more comprehensive edge-back evaluation done. So again, I had pulled the DAS website there. I had pulled the heating ventilation air conditioning five-year reporting form so that we kind of could see, what is it that they're going to require at the end of that five years? And in looking through that, what they are going to require us to give them, sometime
between the beginning of 2026 and 31, and 2031, they're going to require us to give them that five-year reporting. Where we're different from some other towns is they give you that five-year window, because it goes by percentages of your school that are meeting the guideline. So for example, it says, in 2026, you need at least 20 percent of the schools in your district to have been inspected where we only have all the schools. Right. So when we look through here, again, the things that they are going to require is that we've had the uniform inspection and evaluation of the HVAC system that it was performed by someone that was certified, someone that was under one of categories of specialists here. We have to check the boxes next to their requirements. What are they looking to be done? Testing for maximum filtration efficiency, physical measurement of the outdoor air quality rate, verification of the appropriate conditions and operation of ventilation components, I could go on, but it's things we can't do. We're going to have to have specialists come in and do this and sign off on. We technically have until the beginning of 2026 to get this done, however, there is funding available and the funding is available already. The HVAC indoor air quality grant program, they've already started giving out the money through the Department of Administrative Services.
And the money itself is going to be part of, there was a public act that was passed in 2022-118 and it was codified in the Connecticut General Statutes and funded then, and they called it funded through that coronavirus state fiscal recovery funds at CSFRF. There's $244 million that's going to be available, but they started already in FY24. And when that money is gone, it's gone. So since it's all local boards of education, regional boards of education and risks, regional education and service centers, we kind of do benefit from getting that done sooner rather than later, because not that we think they're going to find a whole lot of things that need to be part of a backup action plan, but we don't want to spend any money. So if we have this done now, and you know, next couple of months, the advantage is we can then apply for the grants. We did ask the two contracting companies that came in about it in passing and they were like, one of them, particularly said, oh yes, we've been doing this all over the state, and absolutely you want to get this done now, because you want to make sure that you can qualify for the grants to which we help you write that was even more attractive. So you have done then you can buy for the grant up. Yes, the grant will not cover the inspection. The grant is for what if you find corrective action things, they need to be done. Everybody has to put the bill for the actual, yeah, the satisfaction that needs to come to do those things on your ear following. Yes. So, right. And the advantage is,
when I said the umbrella is that big H back one, the every five years, because just like I was able to fill out the kitchen one with our other reports that when the health department comes in, if we have that one done first, I can probably do those other two with that report. So, and that's the one that. Yes. So I did ask them, and again, I will check this with other districts that have done this. I'll put out something to my superintendent friends and say, as anybody actually done this yet. And if so, how much did they charge you? Because what we're gathering through talking to the experts is that it's about and the woman that came into our building spit it off of the top of her head. She said, it's about 25 cents per square and I was like, oh, you know, so I was assuming that that's going to be like industry.
So, of course, Scott will do and I looked up how big we were. We're 53, almost 54,000 square feet are built. So, it's probably going to be 12,000. Oh, for that. And we either spend it this year, we spend it next year. We're not going to get away with not spending it, but I would love us to do this and I'll put it on the meeting for you to vote when you have all of the members in August, but I would love us to do this sooner rather than later, so that I can get them in here and schedule. And then if there's corrective action things that we don't apply for the grant right. How long will it take to get back the results of the inspection? From what she said and don't put me into a verbal conversation, it's not writing. But from what she said, it looks like it would be a turnover between meetings, like within the month and a month. So, that's why I said, you know, that would be very helpful.
So, this is the HR inspection. Yes. And it's mandatory. It's we don't have an option on that. And I do kind of want us to make sure we go with the company that's been doing them in districts because if there are any glitches in the reporting to the state, they probably figured that out like that. So, so that's been going on with that. Those are those two things. And then there's also, and unfortunately, I have to, well, fortunately, I have to credit Scott our new head custodian with kind of coming up with this because he found an email to our old head custodian that talked about that a hero, which is the asbestos hazard emergency response act. That's been an existence for a long time. But I guess there was an update that was done not too long ago. And public end private schools, you know, have certain things that they
have to check for environmentally. I wasn't privy to those emails. What I mentioned into Taylor and to Diane, they said, you know what, we actually think this came up in April. And I said, well, what do you mean? And they said, when we were doing our NIAC accreditation for kindergarten and rein accreditation for preschool, one of the things they asked for if we had it. So, didn't bring us down at all was that paperwork. And we have not had that done within the specified time period. So, that's another mandate that to be in compliance. It's only matter time before they call us out. So, yep, it's A, H, E, R, A, which is asbestos hazard emergency response act. So, so I looked back through, again, going backwards and finding out what is it that we do have to tell them. We do have to just make sure that once that's done, if there's nothing to be corrected, we just have the asbestos school management plan. And then that's just updated annually, that says that, you know, there is a periodic surveillance of areas that could have been known to have asbestos in it. So, basically, we do just review and check in with them regularly. How often is that? Um, that's a find. If nothing is found, we report annually that there's no reason for to be concerned. Okay, and have we ever had this done? We did, but we didn't have it done in the whole building. Um, I believe that the portion that was done was done when pool
moved. They had to do a raid on tests, a lead test in their area, and they had to do their area. So, only that. Yes. So, um, I looked back through, um, and again, this act changed in 2021, 2022, 2023, went back to 2009, the original one, which was a self audit checklist. So, historically, it wasn't that we were not compliant. We were allowed to go, and we're just not allowed to do that anymore. So, I kind of had to search the background information on it because I was like, I have no idea how this got through us for five years. So, um, I will widen emailing this to you guys so that you can read this and find it. Um, it turns out, and this was funny because it
turns out when I went back through, um, this one company that came in to give us quotes on things, but the fuss in a meal, they actually had something that they had sent Steve last year when he inquired about documentation for Nayak, and they said, um, oh, this was the quote that we had sent to you to have this done, and we just never did apparently. So, um, to have the whole school done from the beginning, and they test for services of lead paint, mercury, fluorescent ballots, lead waste, all of these things, um, that's going to be almost 10 grand. So, all of that is under the spasis, even though it's like the upper plate more, it's as fat as the hazardous. It is limited hazardous building materials inspection. So, it all falls under there. And then what you do get as a result after that is they'll do your period. So, that 10,000 is that initial investment, but then just like every other contractor that we have here, took all of them, just like look free, I'm or any of the other ones we have, when they come in, then to do supplemental tests, you know, you can charge, um, like free, I'm charged, just like a hundred and something dollars for each vial of water that they come take. This one has in here, when they have to look at, building materials for TCLB analysis. Again, they take samples. There's a one-week turnaround, and it's 133 out. So, they give you up what do you do after we'll do this paid one, which is great, because then hopefully, if nothing's found, we wind up just making, making, making.
And we're essentially a borrowed type of this one. I would say we are. Now, I would say we are, and I would say that there's no contractor that's going to come in to look at anything for us, plumbing related without it, because they're not going to potentially demo anything without it. So, the advantage I say is, if we don't do the 10 grand now, we're going to pay the 10 grand later, but if we don't do the 10 grand now, we will probably have to pay something to a contractor coming in to do the back. And so, if we say, no, here you go, we just did this. That could possibly be saving us something there. And we have to do it anyway. We do. We can question it from, but I don't, when was the school built? Like, are we, like, is it, are we at major risk of
getting being in a period of time where we were as fast as those that you're building with it for? So, yes and no, because the school has three different wings, well, four, but three major wings. There's the old school of 1948, 1947. That's, you know, I hope you let to the right of the office up there. That's the old school wing. That's the one that we need to do the plumbing on. Now, right. So, there's that. And we've had periodic inspections there when we had a little bit of roof fixing there when the solar came to do the roof inspection. So, we've had, we've done
our repair maintenance portion. We did, we had that done, but that's all like that area. Right, but then they didn't find any. They did that. Okay. Right. So, it's, I mean, it's probably the most likely area, but yeah. And remember, I'm not necessarily worried about a specific, I'm worried about any of those. Not worried. Other things that right. Well, I mean, this area is full of right on. Yeah. So, yeah. But I guess, and this is, okay, this is very tactical, right. Like, we're reacting instead of being more strategic. I just want to make, I mean, I mean, it sounds like once we get this done, we can get in the more like prevention mode. I just, yes. It's the biggest why happened we've done. To be honest, I think that, and they did have the roof project when Sally was here. So, they had to have done some testing of that area. To be honest, I think that because there have been three projects, there was the 2007 or weighing addition over in grades four, five and six. There was 2002 on the other side of the main office over there. And then the gym at a different time. I feel like, historically what was probably done was whatever area they were working in was the only area they focused on. And sometimes, I've said this before, sometimes people are like, oh, we just did that. And they don't realize it's been years since that's been done. That's probably why all these
mandates now are back up for compliance with things with their, but instead of self-respecting. And no self-await, that's right. Yeah. So, so I'm going to send you guys to even read the whole thing because it's kind of thick here, um, before next month, um, these like proposals. Now, there is one company that, um, also would be going up against Aztec or the, the, the planning, um, that's Fussano Neal. Now, Fussano Neal, a little bit of what I know about them. And they were one of the recommendations. Remember, we promised you Casbo, Super's, and the principles, we would get three people to come in. Um, the one advantage so far that we've seen with them coming in, the Vice President in come in, um, to to inspect is that they have a wide range of things. They are most known as an environmental company. Um, they do do school projects. They are also compliant spaced. So, sometimes, and she said this right off, she said, oh, I don't know if any of
the other people that have come in to offer you a quote, have mentioned this, but I don't see how we would even start a construction project unless you could show us environmental testing that's been done because what happens if we open it up, and I thought, that's pretty smart. So, um, there were quite a few things that they said that made perfect sense to me, and then Scott and I were able to look back through and say, no, we don't have any record of that having been done in the past decade. So, um, so I feel like in the next year, um, there would be a fair amount spent on
that, but that's how you're going to create a plan moving forward for what's prioritizing, what's not, and keep us in compliance with things. Make sure that there is another spot. Yes. That we don't know about. Yes. So, um, so I will, um, make sure you guys have them, and I'm purposely going to send them to you in separate emails so that you don't mix and match since plus an oatmeal, for example, has two different things that they're proposing to offer us, and you don't have to take both. We could, we could contract to number one and not the other.
So, I'm going to separate that for you. Um, is there any financial savings in having one that won't have any dues both things? No. Um, I wouldn't call it financial savings. I would say that we, we could make sure that things aren't unnecessarily repeated. So, they're not going to charge you to do two things, the same when they know they've already done it with this. Um, we have used them here, um, before my time, they were part of the, um, inspections for the room project. So, they do have a history of that. And then I do talk to other schools that have used, um, so I, I saw their project plans that they gave us, but I don't want to call like references,
unless you guys say, I think this one looks good about. I want you to, and call, it's like, you don't offer somebody to the job, but you know, um, but the, she, she asked a lot of really good questions. Um, and she pointed out some things that we had never really thought about, um, that made sense to us as a school. Like I said, that kind of testing, um, she was the one that initiated in the conversation as we walked around the other bathrooms because she said, for example, um, is there something you need to match to another project? And I was like, well, that about match can show them to. And she was able to kind of get, um, an understanding for what is priority to us as we go through. You know, um, she was able to, um, she brought up the conversation. So, I see the
vents in the bathroom, you know, you guys be keeping the same venting. We went up to the attic shoulder that she said, um, so where are you with your HVAC compliance for the 2026? What do you should mention that? Then she said, so where are you with your tools for schools? And I thought, oh, this is, uh, so this is great. She brought these conversations up. So you can tell that they right now are right on top of the legislation. And that was good to know. So if we missed something along the way as a small district, I feel like we're in good hands with a larger company like that if we chose to go. Um, so now I know you guys all had the as tech proposal for the last time. There were a few more things, um, that I didn't pull out of this until after we had the two companies that came in. Um, for example, she said to me from Paso, Nia, I mean, no disparaging remarks to any other company. She said, but I did notice in this proposal that there was no mention of them being the architect. And I said, what do you mean? I had this in front of me. She said, they are an MEP and their engineers. It says, Bezier and Layout existing interior partitions for drawing development. So if you have to present anything to the town or a potential paperwork issue, um, they're going to ask for your A plans. She said, so you need our contextual plans. And that is something that we wouldn't provide. So she gave us a much more comprehensive, but more expensive, um, proposal because this one, if you look through under what
they don't do, it means it's that 20,000 plus the stuff they don't do paying somebody else to do in all three construction. Right. So this one says, plus you're going to need a little bit more before we actually start demoing you about them. And so what she did, um, was to say, I'm going to give you a comprehensive, this is everything up to the point that we start to demo. And then I said to her, can you give me an idea? And I will check this before our next meeting for you guys and give you some proof. Um, can you give me an idea of school bathrooms? You know, won't hold you to this, but what do they cost? She said, you do usually have to figure between three, three, fifty and four hundred dollars for square full. I thought, okay, so I am then I have something to ask others about how much for
square foot, about how much for square foot. So, um, that gives me a place to look at because with that number then we would be talking about, and that is for installation of everything. And, um, they were, do you have that one? Did you give it to me? Um, that you printed out for me? Oh, you did right you know? Um, so they're proposal versus Aztecs was thicker. And so it went through not just schematic drawings, like the one from Aztec went through that phase one SD, it told you pretty much everything that's in there. Under the contract documents, it said address all ADA requirements specify the replacement of floor tiles and new wall finishing, ceiling tiles and lighting, specify this. So they went through and pretty much said, we will make sure that all of that is covered in, um, all of the contracts that we provide for you. So it was way more detailed down to, you don't have to do any of that. Um, the bidding, attend on site free bidding conference with bidders, respond to the request for information and issue, addenda, if necessary. Under the construction administration, we view submittals, answer the RFIs, provide construction inspections. There, their scope and sequence was, we're going to get you from point A all the way up until they're ready to, to demolish for that price. And so it was, well, they are, our potential stuff in there as well. Um, there was very little that they said, um, they were not doing, um, in here. Um, they also talked about the hazardous materials inspection, um, or a pigment designs depending on um, what they find, they said the abatement designs wouldn't be included. But since it's required
by law, they would submit a separate proposal for that if anything was found. So they wouldn't leave us hanging and say, oh, sorry, you guys understand, so there's nothing we can do. They would submit for that. Um, they also gave us an estimated duration of timeline there. Um, phase one should take three weeks to authorize and proceed, phase two, two weeks after you improve phase one, one week for the bidding process three months for construction administration. So they are, are telling us when you're planning on doing this, we're going to create a timeline from the very beginning, so that you're, you understand this. Um, and they separate all the phases for us. So their phases that were similar to what we got from, um, as tech. For example, phase one is SD, as tech. And it says, schematic design, but if only include structural engineering design, it said it did not include, oh, I'm sorry, it did not include structural engineering designs or analysis, including what might be required for the mounting of support of the MEP. They basically told us it does include the, um, architectural with their price for that phase was only six of their
20, but it didn't include architectural. We would have had to get somebody else to do that. Their says, we'll take care of all the architectural in for a volume sum in that line for phase one of 13. Um, when you moved to the second one, the contract documents, again, that was where this one was weak. And said, we can't do most of that. We can't do anything to do with the state funding and all of that. They love something and included all of that in there for 19. Um, bidding was about the same and then the construction period services. That's the big part there because they weren't seeing all the way through to demolition. So yeah, it was 20,000, but it was not comprehensive and it was about half of what we probably would have wound up spending. So I will send this to you. It would look like from now to demo would be a large chunk. It would be 48. And that would take us through to demo. And then what we would expect from there would be that pricing of the 350 to 400 per square thought. So, um, 25, which is about how much? Um, probably three. We had it that way. Yes. And that's the plumbing and the that's the reconstruction of the bathrooms completely. Remember our original number
that Rick Wilson graciously said, don't hold me to this block because he's a platter. Um, originally he had said the plumbing project and, um, upgrades, not remodeling. Um, he said in his estimation and he admitted that this was just kind of off the clock was going to be two other thousand. As I remember that's where we came up with that number. So, and that wasn't including architectural designs and that was not including all of these other things we might have to do to make sure we have no aspects to make sure that we have no issues with environmental concerns. So, um, and she did say, um, although we don't recommend obviously cutting corners, um,
if the board would like us to come and speak to them at a meeting or otherwise or, you know, be as something else to explain which things could be optional and which things can't be. She said I'm more than happy to do that. Um, but we all understand that our goal is to get these bathrooms done and in our lifetime has a superintendents business manager on a board. We don't want to touch these bathrooms again. We don't want to put that back on our capital list. So, um, chances are good. This is going to be, you know, once for two decades or more that we, when we do this. So, uh, it's definitely more than, so, so that the 350 and four, that doesn't include the plumbing. Um, that includes,
remember, this price takes you buck to demo. Then to complete the demo and everything of the bathrooms. Yes, that, right, the full rental because what we're asking for now is yes, if you're going to go in there and fix the plumbing and change the tiles and change the toilets, you might as well make sure that you then make sure that the fitting that's rusted on top of the heater is fixed. That, do you know what I'm saying? Like, right, it's a full go. Yeah, but that's that includes some plumbing about that. Yes, absolutely. Yes, I'm sorry. I'm sorry. So, yes, so I will send this to you guys so that you can see it all, that's right down on the patio. Right. And did we get any other approach? So, we didn't because they only came yesterday. We didn't get in writing yet from a company called FLB,
which is Mark Lawson. Um, is his name. Um, another recommended one. Um, they came and they, um, we gave them copy the plans. We gave them a copy of the same thing that we gave, uh, Boston O'Neill, um, Scott and I walked around with them as a tailor. Um, and we were impressed with what they could tell us, which was pretty much the same as the other two about the plumbing. That was universal. They all could do the pipes. They also still didn't seem to have more than as tech, but they still didn't seem to necessarily have, um, a handle on what we'd be looking for in terms of, um, making sure that we can line it up with our environmental concerns and our our student stuff. But to their defense, we don't yet have their vote. So that's why I'd like to send these to you now. And then as soon as we get the one from FLB, send you that one, give you a chance to go through them. I'll reset as tax so that anybody doesn't have it can read that. And then that way if you have any questions you're ready for the next meeting because I would like us at the next meeting, um, if possible, be able to take some action on it. Even if it's just a vow, we would like them to come in and talk to us, or we've read them and we would like to have this one be
our one of choice. So it was just wasn't on the L&FLB. For right now, there's a third, well, an aspect. There is a third one, but they have not scheduled to come in yet. Do you think they're both beautiful? I do. And then, um, oh, I do. Absolutely. Um, if they're interested in the project. Okay. Um, I'm not in an effort. I've gotten another name, too, that those work out. Sure, and they told me about action air systems. They were printed, and they specialize at each back in funding, and they do lots of school. Say it again, action air, action air, I did go systems systems and perpetrated. They're in man's chest, um, and they have lots of school projects. But this is our air quality break? No, it is for plumbing. They're plumbing and HVAC. Okay. Which obviously, they may do HVAC inspections, too. Okay. But, but they do things industrial HVAC and plumbing. Okay. So we can give them a call and try to get them in here as well. So, so we've made progress. We made quite a bit of progress. We know this is not going
to be done before the start of the school year. So it's a priority, but, um, I think, you know, we need to do our new diligence to make sure that we have all four of them. Then hopefully we will be able to have all four. We've been able to review them before the August meeting to hopefully go on some on next step. Yeah. Okay. Yep. Okay. So, and like I said, don't panic what I send these. I'm purposely going to send everything to you in separate emails so that you can either print it out, save and store it, log it, or just decide I don't mean that one and get rid of that email, but I don't want to put them all together because otherwise it's too much. Yeah. Okay. So, we'll be ready. Okay. And that's it. All right. Oh, okay. That's it. Okay. That's it. Okay.
Well, if everybody would turn to their, um, PTO custom expenditure report, um, work what I'd like to do. It's going to take a little more time, but I'd like to go down through the report and, um, talk specifically about, um, where we have some surplus and why. And then we're going to start the summer. So, PTO custom, the one that's like, thank you. The bigger one. Yeah. I don't want to be afraid. So, when everybody's ready, ready. Okay. So, teacher salaries, as you can see, there's a surplus there, um, due to grants, especially, um, we have some library grants. We had, um, our speech person that was a shared service between Scotland. So, we got some savings there. And we also had a couple of new new teachers that were obviously less expensive than our teachers who have been around for a while. Did you have anything to add on them? Um, let's see, um, that section there. Nope. Nope. You've got them all. All right. Can I ask one question really quickly just because I
know, I think you're adding in the transfers. Um, I'm just want to make sure if it's negative on the line, it will transfer it out. And if it was positive on the line, it was transferred in, we're guessing by the dollar. Yeah. I just wanted to confer. Yes. Okay. Um, page two, wanted to talk about the surplus under support salaries. Um, our, our non-certified admin salary. We had a grant called CT said that covered, you know, some of the cost for her salary. We also had, um, we, we also had to, I could read my own handwriting here. Uh, we, we had less subs needed for one of the positions in here. Um, we used to have three full time, I believe, custodians. No, two and a part time, but there was, but the previous, um, an administration had approved that person to work 40 hours every week during the summer. So now we don't do that. I mean, so there's the savings for the custodial salaries. Um, a little further down. We'll see the savings in custodial overtime. Same thing, just a, um, tightening the belt with less summer overtime. Actually, no summer retirement this morning. Also, uh, page three, pensions, um, that is the work that's a municipal employee, um, retirement fund. And I've noticed since I've been here just in the last year and a half, but that has the, um, employee or portion of
that has decreased steadily over the last two years. So that's where the savings is there. And you may also see that again at the end of this year, because it's going from, if I believe it's going from like 15% down to 11%. So the employer portion is definitely decreasing. Is that because we have fewer employees, but it's just, it's just the state doing, um, I believe doing their due diligence. The, the employees are paying more districts are paying less. Um, you'll see that at the town side to Kate and because Murphy's the municipal pension. It's like TRB for municipal employees. Yeah. While the retirement by out as you know, we only had one retirees. So we, we did not have to use our, um, the entire amount for that. Um, benefits. We had some, um, some people drop the insurance in the past year. And we also had some changes to the retirees. So both that savings is attributed to retiree and in house savings. I don't know if that's going to be the same for this year, because I've already had a couple of new new people with families come on for the start of July first. So I'm gonna make they know that all the time. People get this all over. We've got, yeah, when people retire,
they have the right to opt in stay on our insurance while they're, um, like, co-ground or no, well, no, it's actually beyond co-robbing because cover, you can only take them like 18 months. Yeah. No, this is until you hit 65 and you're able to get your Medicare and your supplemental through the state. Oh, yeah, that's the fashion work. And our, uh, but they also are paying a hefty, I don't know, they pay more than as an employee. Yeah. But Kate, I think the same thing I don't remember looking at ours going, who are these people? They don't even work here. They will retire. Yeah. But most of the students, yes, one had passed, I believe, but the cheaper the eights are all cheaper than cover. And if you're always allowed, yeah, yeah, yeah. Right. And it's all the work. Yeah. Yeah. So there's a savings there. But like I said, I don't even anticipate that. There will be a savings to be increasingly fostered insurance this year. Um, further down under professional educational services. Obviously, we have a surplus in psych services due to the unschool mental health grant that we receive. So a lot of these are savings due to grants or just better planning on our superintendent's part. Um, page five. Go to page five. Um, just wanted to reiterate you all know that we have some unexpected playground repairs. And that's what those two negatives. So the 5,400 in the 9,200. Okay. Well, where are we going? Page five. Under repair about their equipment.
Yeah. 9,200, 72,200. Yeah, but actually, I thought we told this story last year. Um, and the kid actually got stuck to bars out there because there was something wrong with that piece of equipment. Thankfully, they weren't hurt. But we had to replace two bars on a preschool piece of equipment. And it's not like you can take the bars off. Somebody had to come out from the company and pretty much instruct that. Yeah. And so it was, it was, it was cost. Um, and there wasn't a way we couldn't do that. It's not a good relationship. So, um, so that had to be done. And that is not something that we really could have taken out of the preschool because it's, it's a facilities. And what, what was the other one? That was, it was 5,400. That was for both of it. Or, or, um, it was for, what do we do in the 92? Oh, yeah, the other one. I don't know what to know. Let's talk on my head. I thought they were both playgrounds. They're not both playgrounds as repair and maintenance. Yeah, it was the other one.
And I get back to y'all guys on that one because I didn't know the detail. Yeah, and there's a, and come vertical. Oh, so I was, I think that's a note. Spent, yeah. Or now. No. No, because it looked a thing rounds. Okay. Yeah. We just laid out there's a conference instead of having their kind of bed, right? I don't. Is this your, uh, sir, from one interview again? Is this the one that you've been serving them in? Yeah, I don't think. Yeah, I don't know. You know, check. Yes, I'll check that number for you. Okay, because you're right. There's still an conference there. Yeah. Maybe it'll pop into my patterns for the second, um, piece of equipment to the background. Yes. Yeah. Yeah. I know what they are. Yeah. The 10,000. The conference is because, sorry, we've talked about the group because, um, now we have four free schools. There has to be two small child play areas outside. And we didn't really have that one little fence in area. Otherwise, we can't service the number of free schoolers in that small fence in area. And it's in comfort because it hasn't come in yet. Correct. Where's it going? There was, do you know where the, like, fake log is that the kids play within the back, when it's going there? Okay. And so that will be the area. And then this next school year will have to get a price out of it. It's not urgent now to do the same thing. As long as it's supervised area, it doesn't have to be fenced in, but that will need to be fenced in that other second area. And then at some point, like the other police. And that's what they come back.
Can I have some, some kind of, um, they can't get back, because there's something on it. But free school, it'll be, um, little's accessible. It won't be free school. I mean, it won't be handicapped accessible for wheelchair now. They'll be able to enter the area. The fence will make sure they can enter the area, but that little area will have to just abide by Nyak for free school. It won't be, um, yeah. The, the goal is for the big one, what we do, the big one, to have that people access. Yes. Um, further down under student transportation, as you know, we have some savings because, um, we were able to use the van for our four of our special students. And we, we did not use an outside contact service, which saved us quite a bit of money on that line. And I believe there's just, um, for under regular transportation. There was
been, what was the reason for the 20 extra 20 for their under transportation? Um, we had, we still didn't use the fourth bus. That's been the four of us, but with the increase in population, that would change. Okay. All right, page six. I think that's pretty self-explanatory. We did not have, we had one student come back in the district, and there was a savings of 125 there, but they've number. Bye. Um, page seven, wanted to point out the, um, the overage on the supply for the interior. As you guys know, we do not have a separate line item for, um, furniture in the
building. And we needed quite a few things, and we had to put it into that line. Where did it work? In that facility supplies interior? Yes. Oh, you know, where did it, um, we were told in here of the building. There were, there were desks for certain classrooms. Um, there were tables for certain classrooms. Um, some of them were chairs. They weren't enough. Um, chairs was smaller classes. Um, it was a variety of things. Um, but it's pretty much for the whole building. I can't believe me. I think at one point, we actually did, like five years ago, have a line item for furniture. And we had never used it. I believe when Laura was here, we did have one, and since we never used it, it was taken out. Um, both. Yeah. So, so part of that is obviously everything that you did. Yeah. Maybe for next for the next video, I'll just see you then. I think it may sense to do that. Um, especially since that might be part of cap. Yeah. Also, I think I'm going to put it in a line item for furniture.
I'm going to use it. Gotcha. All right. Page eight. I think you guys, we already talked about the, um, ELA curriculum line being overdue to four, four to six mandated, um, curriculum. That was not covered by the grant. All the rest of the grades were covered by the grant. Um, we had a surplus in our electricity and oil because of our cooler summer last summer and our warmer winter. I'm thinking the summer's going to be a little different. Page nine. Um, more savings in our diesel. And that pretty much does it. I know everybody was a little surprised at the final number. But remember, we're, we haven't, not anything is pretty little jam. We'll get into our, we'll get into our, as soon as we can get our audit done, that'll really help. But two percent we'll be able to have plenty to put into our two percent and then hopefully it more to put into our capital account. So you alluded to this and act that would like to look like in, um, do you have any estimate about how much we might have left the bay or is this a pretty good ultimate figure? Um, I think Valerie and I pretty much agreed on the fact that we'll probably have between two and three hundred thousand left. I'm just saying so. So we agreed that the problem is this. Remember, last year is audit was done during this calendar guide. And we found that there had been some issues with the use of Edmonds. Um, so we don't want
to, we don't want to tire ourselves to that number in case there was a difficulty with Edmonds because that was not fixed until during this school year. So when the audit's done, Michael will tell us everything was done right. Yes, those numbers are accurate. Um, so we're, we're trying to be reserved on it. Oh, no, my question. Yeah, my question. I'm sorry, I didn't uh, to be educated properly. My question was, um, whether or not we have a lot more outstanding know is the outstanding question Shannon or out about the spending group. It's about as her expenditure reports are approved and done and accepted now. It's making shorts remember all of our grants are rebates their reimbursements. So you do always run the risk a little bit until the audit's done that, um, there's an expenditure and an expenditure report that might not be approved. So Terry does the expenditure report. She puts it in the computer to the state. I read the expenditure report. I see what she says she put in there. I look back at my grant narrative and I say, everything looks good. And I approve it. It goes to the state. The state and Michael are auditor. They can see this and they go through and they say, good or note that actually doesn't fall under the purview. If that happens, the problem is an auditor kicks that expense back to your general button. So we think that the reports that she did are fine, accurate and the state's going
to approve them. It's so the auditor. But just to case something from one of those grants gets kicked back, we just have to make sure that we have the answer to that before we say definitely. And when when what is there with the deadline? They've been getting better. Remember the audit was done a full year earlier than last time. So I'm anticipating with as good as the town was with getting things done for this last one in the spring. I'm anticipating that they're probably going to be ready and she's ready earlier in the fall pretty much, you know, when they need to be. So, you know, I would like to see an audit in the fall because when they audited me in January, we had already, I had already been here a year and there was issues that. So I, there are issues from the first six months of of the 20 or 24 year that had to be fixed. Okay. So I feel pretty confident this year. I'm feeling really good, actually. So I don't want you to worry. I believe that there will be money left over. And that wasn't the worry. I just was curious how much you're going to be answering it. Well, it's hard to give a number. No, I don't want to know if this was curious. So do you have any outstanding of those expenditure rebate, you know what I mean that you're going for approval? You're not. Oh, you're always waiting for it to be not a day. Oh, but, but we've received the money as the rebate. And as long as they don't say, sorry, your report was met up and you have to return it.
You know, then she's done an accurate. And then you're not waiting on any of those. Okay. No, can you appeal those? I can think it's kidnapped when they say it's in. Okay. And I have to tell you 99% of the time you're fine, but we are being ultra reserved. And I just want to tell you a little aside here. So in case anybody either watching or watching it wonders well, so then when you did the budget for next year, if you did have this left, why didn't you cut more? And so that would be a valid question from somebody, even though Terry went through and said, this is where the money came from, things we couldn't have anticipated,
whether wise, we couldn't have anticipated. Remember, so less when you presented that budget, we did cut that over inch that we had this year in the out placement. We did cut that from next year's budget. Remember, like $90,000 of that 170, because we knew that that particular student was not going to be out placent next year. So that doesn't exist in next year's budget. So that surplus in that line won't be there. Remember, we also had a conversation about the trends of heating oil. And I think it was Steve, that was like that. Did you put enough in? And I said, yes, based on the trend. So we won't run short, but if we run over again next year, it's not going to be because we didn't plan right. It's going to be because maybe we have a mild winter again. I will tell you that Terry mentioned to you two of the salaries, where we had 5,000 left
and 5,000 left is because the CT said that's gone. So that's why that no longer would be able to come out. We were not sure what the money that we saved for speech, whether or not we would wind up needing that for this next year. We have now hired starting in the fall speech teacher that we again are sharing with Scott. So there may be the potential that there is a bit of a surplus with this speech person next year as well. The mental health rates, those won't change, but we will lose them after this year. After school grant, as you guys know, is over. And there are no more as of right now, Marba or Esther grants moving forward past this year. So all of those things that helped make this happen are not anticipated for next year. And keep in mind that, yes, in the new budget, the reason why we did have to ask for money too was our enrollment had gone up. We had other special ed needs. There was the negotiated contract. We know for the salaries increase once negotiated once not. The increase to the benefits, the fourth free school. So, and we do also already know that we do have one more larger expense with special ed, but it's not in cloud
place. So still confident in the budget for next year who no need to worry about more or less still confident in those numbers, but I did want to explain them, as I did want somebody to say, if you wound up with a surplus this year, why did you plan for so much for next year? There are two separate things. Okay. So, question. So, if we're in back to like the air quality infection and they, they, they, they, the back of the facility. Yes. Yes. If we, it's a point through those, are they going into next year's expenses or you can't go back? So, I always say it's pencils down on June 30th. Okay. So, okay. Well, I want to say that. Okay. So, yeah. It would, ideally, it would have been nice to put even, but you guys still can because if we pay for them and the results of the audit do yield that we have a couple of hundred thousand and the 86,000 is put into our 2% non-lapsing account. You guys control the expenditures from that account and although they are meant for academic or student needs, they can be used for unforeseen things and you guys opted to and that account currently
has 174,000 in it and we'd be able to put 86 in there. So, that is an option for you. I know you guys are also working with the board finance on that other capital account that has 203,000 in it. If this money, if you talk to the board of finance and ask them to put our surplus at the fall in there and they say yes, all of that money is there as well. So, you do have revenue sources to pay for those things for next year and we're grateful for that. It would just be a matter of you guys deciding which bucket you're going to take it from and talking to the board of finance. So, any other questions regarding the financials? Thank you, guys. Thank you, Janet. Do you have a meeting? No, we'll give this to them. I'll give them an option. I'm great. Thank you very much, Bob. It's fair. I'm going through that. Well, so they've been for taking the time together. I think that's what they do. Okay, liaison reports. I don't think I'm going to use sole readiness. Oh, there is one thing to school readiness. Yep. We're not part of the larger school readiness.
Right. Sure, remember you're talking about that. That's a patient. Thank you. See, I can go for we were approached by the library. They did not need to come to post the IP, but they are redoing the bathroom in a library and rather a project. We're just going to turn out from very good because we leave them a lot of ideas about days that doesn't sign up, they are considered. So, hopefully we will all benefit from a new bathroom in the library. There's no see IP needing. We'll be occurring tomorrow because there weren't any projects to review. Thank you. Sure. Jerry, any curriculum? Of course. No, okay. I mean, community. No, no, no, no, free talk about it. Getting at it first. That went into, I was going to mention that. That may do. We did maybe provide enough data on the next meeting. That would be great. Thank you. I don't have a P.T. I've been in it since summer. Somebody don't. We will be meeting soon for a budget, but I don't have anything for the GTI. Go ahead. What about the play? We're working on it. We're just going to have to work it there. I think we do. I think we do. Yes. Yes. So, yep. So, okay. Thank you. All right. So, that brings us to the point of the items for discussion and action. Seven A, gold development and evaluations. We did discuss and come up with for proposed goals for the BOE for this kind of year.
Those new goals will appear at the top of the agenda for obvious and we will put it on the agenda for next month to vote at them. So, we did do that. Can we vote on before we vote from the bottom of the package? I'll use the word for post sharing so that you guys have no conflict. Yeah. Yeah. But, no, that's good. Thank you for bringing that up. I think you'd provide. Does anybody have any other discussion on the goals that we did? Or, and so, good. Okay. Next item is the update on the MEP, which I think Valerie, you took care of in your superintendent report. So, what I like for you to do is hopefully get us those four posts for all of the boards to review them. And then at our August 20th verse meeting to vote potentially going with one of those vendors to get the call. Really get the call roll. All right. Does anybody else have anything to say on that? No? Okay. Pretty just an update on a June town meeting summary. If you have anything for us,
Simon and Differt is Shannon on the board of finance. She was there. There's then an eyeless and after the back. Okay. A large part of it. It was excellent. A large part of it. It was discussing and I see Joanna and Kim are with us. They can always chime in. They like they allowed me to chime in if they're meeting. But they were very irractive and receptive to listening to a discussion about the try committee board that I board. Five more to many. Here we go. The new policy, which I think you're going to take action on this one. And then it would be a matter of observing the board select when you take action thereafter. And the other thing that we talked about was the NEP. Okay. Because that had been passed on for their consideration. My error was on vacation. And I clarified why the board had not chosen to go with us. Okay. And I had sent Eric and Eno after our meeting letting the NEL that we're looking for a second opinion. So we need to receive that. So yeah, I'm just thinking we need to clarify that we are looking when we say it. Like we need to sign after all that.
Correct. I mean, it looked a bit like we'd stuck that back. Yes. And I said that in the NEL. So we just wanted something wanted a second opinion. So no, no, I'm just trying to get it. I got to make sure that we're prepared. Well, do anything else that you remember from the meeting? Because those are the two things that I know. No, I was just paying attention to our staff and I did not. I mean, I don't know. And I know like as well, I don't think the intent is something here with, you know, a whole No, break down. No, no, no, no, no, no, no, no, no, no, no, just just a quick snapshot of what applies to the end. Yeah. Do you have anything else to have for you or not?
No, they did. Yeah, they did talk about the, the public, the other yes. Okay, I think that. Yeah, we took care of that. I'll take care of that. So did the board us often do anything more today? Thank you. Thank you for watching those meetings and providing an update. I appreciate that. That's the intent of this. Watch those meetings and just provide an update. And I also think it's helpful for all of us to experience these meetings and see see who's on these boards and to see how things are talked about and discussed. So I appreciate that. I know you're up for July. Thank you. Yes, I am. Thank you. So we'll have it on the agenda for next month for update on July. Found meetings. Great. Okay. We are up to comments from the public. I see we have, but I'll start with you Joanne. I have everyone. I don't really have too many comments, but I just wanted to listen in. I know it's your year end meeting kind of summing up, you know, financials are different things going forward. So I always like to listen
first hand. So thank you for, yeah, for the meeting and no, no further comments this time. And nothing at this time. Thank you. Okay. Upcoming meetings are more meeting for August was moved to age 21. So we're at the on August 21st. And I think what we have so far on the agenda is going to be updated on the solar project. We'll do an executive session. I'd like to vote on the vote to accept the goals that we post, the July town meeting updates. Hopefully, we vote on a vendor to do the funding project. Vote on the age back inspection. And then do we vote also on the assesses. Yeah, because you have to give us information to sign angel control. Okay. So vote, vote on the assesses inspection. Is that how you want to? I'm just building inspections because vote on building instructions. So I will take care of all the votes. Okay. Do you want self about? I'm sorry. Do you want to be a result of that on there? That's what I thought the goals were no or are you guys doing the self about form? We should. Okay. What about the under executive section or what's that? Okay. So what is it that? Till there is a purpose of the executive session, then he's for evaluation. Yes. Yes. So executive session for evaluation. Yeah. So that's all I have. Does anybody else have anything? Well, yes. It's lucky that we're meeting in the summit then this year. I promise that we'll be on next time. Okay. So much for anything. So much for not talking about a couple of things. Well, it's not even July or all this. Okay. Yeah.
And promise you on the air conditioning. I'm so okay. I won't give you anything. I'll stick to you. I'll stick to you. I'm with you. I'm fine. It got a little how all you were going to do. It's better now. It's better now. It's better now. It's running now. Okay. Um, can I get a motion? Motion adjourned, right? Okay. And then all right, Jerry, second. All in favor. All right. All right. So adjourned. Thank you very much, everybody. Thank you then. Day 17. Day 17.