Good. Good to all right. Welcome everyone. I'd like to call to border the end of a report of education and regular meeting for Wednesday, May 8th. It is 7 o'clock, but to start us off with the principal legions. I pledge allegiance to the lives of the United States and America and to the Republic for which it stands, my nation, my home to God, we need to as well with the liberty and justice for all. Thank you. Thanks. Thank you. You seem to be having fun on for our comments for the public. Any comments, Jenny? Nothing for me. So, last thank you. Welcome. We have an inspiration here. Anything for you? Okay. Thank you. Any communications? Did you grant anything back with the vote or request from any people? I'm going to get to that. My chair for students are over here. Thank you, Shannon. Any other communications? Nothing. Okay. All right. Students, celebrations. So, yeah. You might not recognize a new student in the library right now. It is a very busy time of year. So, while we wanted to bring you some third graders, sports and everything is in full swing.
So, Mrs. Fraser volunteered to still, we wanted to give you a little taste of what we've going to show, which is part of our math program. So, she is going to take it from here. It should be screened for us for a moment. So, just to give you an overview right now. We are piloting and grade two and three illustrative mathematics. And as program, it's all online and there's free source. So, it's nice and that manner. And everything that you can see in just a moment is already prepared for us. Which is great to be able to present to the students and then any materials we need are online. That is for grades two and three piloting that right now. For next year, we hand to move forward and be able to expand that to grades two through five. And then in sixth grade, we'll be doing big ideas, which is the program that they use at the middle school. So, we make that transition during that sixth grade. So, they go also illustrative. All math programs kind of end at fifth grade. And then sixth grade picks up with a middle school program. So, in order to keep that continuity, we transition the sixth grade. And then, okay. And one, we teach the standards.
We have a very experienced group of teachers down there who have developed a great curriculum. And it really has the kids less active in a workbook. But more active out and using numbers and working with math and realistic ways. So, what we want to do is demonstrate for you a third grade number talk. Number talks happen at the beginning of your math class. They are five to seven minutes long depending on what the topic is. It might be a fluency. It might have a five plus ten, five plus fifteen, five plus ten, five plus three. What is the pattern you see? How can you answer from the first problem, help you with the second problem? That type of a fluency. And then we also have some that are more of a discourse and asking the students to think and explore. So, the one we're going to do today is going to be. I'm going to be asking you to tell me which one doesn't fall off. I guess I can give you a moment to think. So, last. Okay. And why? Because A, B and C have 97 degree angles. Okay. Great. So, I would be writing this down, it's a 90 degree angles on A, B and C.
So, it doesn't seem like that. With a recap, I think perhaps the discussion about what that means. I can take a piece of paper and line it up with a laser paper. Okay. feet. Why? Because it is five sides and not four sides. And what are the four side of shapes called? Do you remember? Yeah, I do. Yeah, it's like a lot of fun. Yeah, it's like a lot of fun. Anybody remember what a five side of shape is called? Yes, very good. Okay, so we have is a pentagon, right? I think what is it for D? All right, tell my wife. It was in April, it was in. Ah, yes, okay. And the other one's all have was a conflict. Okay, okay, okay. Yes, hey, it's on its side. What shape is that? It's square. It's crooked. Okay, you'll be amazed. Yeah, it's not what shape it is because it's square way. But diamond. But yeah, yes. One of the kids says, move your head like this. All right, anything else? D. What? There's not any right angles. Which letter B? D, okay, no right angles and D. Anything else? Do you remember our discussion a couple of days ago? We talked about the word parallel. And what those men could anybody take a look at this and see if there was a connection to parallel? My, D. Why? The doesn't have any sets of opposites that are parallel. Very nice. I'm sure. So, so this is how the discussion goes. All right, but you see what the kids are going. They're getting in discourse. You give them some time to think about it on their own, giving them some time to discuss with their peers, be able to have that math discussion. Then
multiple right answers. Oh, yeah, there is no writing. I know. For those of you who are stressing over this. So we also call that low floor high ceiling. So one of the best parts of opening the math is that every student in the room can answer even if they just say it's crooked. They've contributed. And so they feel successful in math. Whereas some kids might go right to angles and parallel. I'm like, they could be, you know, and the teacher can engage in all of those ways. And then there's a couple of kiddos who aren't going to raise their hand, but they're again
adhering all those different pieces. Okay. Provides a continual review of topics that you discussed before. Just to show you our launch card would be what kinds of words we use to describe shapes. So you can hear the discourse that we just had and how we describe those shapes. Our activity for this one is that the students would be working with a partner and they were given these cards. I actually did this lesson today with their great. And they have the 24 cards that they had to then sort. And as you can see, we've got some that are obvious sort black white. Okay. Great. Low floor. We've got everybody can sort of that way. Then we start looking at some other attributes. And it was interesting. One of the kids had, they sort of them in multiple categories. So what do you do? And they had three, three, three sides that were white, three sides that were black, four sides that were white, four sides were black, the so-called. We looked at they had some that were the concave ones versus the, it was just awesome. The different ways that they did it, sort of being able to explain their reasoning. Then the lesson would go back to giving the teacher some, the synthesis, which is the conclusion of the lesson and how you're bringing it all together. You could bring up two cards, like letter O, here it is, or here, A and S. And you could say, what are some things that you would be able to sort these alike?
And how would you be able to sort them differently? So then you can hear some of those things that the students were able to come up with throughout their discussion time. And then our last one is always what we call a cool down. It's that exit ticket to be able to understand that your students were able to grasp the concept that you were trying to model that day. And if you'll notice, like all the statements that are true about the shapes, we, you know, also works off of heads back testing where there's always more than one answer, making sure to look. It says, all of them, that means there's more than one right answer, making sure to read all of the problems there. So the teachers in that middle piece where they're kind of synthesizing, they might have the last 10 minutes identified, which kiddos, they're going to call on, who have different ideas to share. So there's a lot of intentionality, just even in the pieces that they're working students to highlight different ways of thinking. So we're been very excited. With illustrative and our progress, I know the board knows we had tried out I ready and felt it wasn't a good fit for us and this seems to be much more of the direction we want to go. So there's those hard workbooks that go with it for the kids. Yeah, we did all. We, it's because it's open source, there are practice pages. They're all online. You can purchase them as workbooks. We don't find value in that because we would never use all the pages. So we just print printing. Yeah, and that's
I think, as you remember, a little bit higher in our printed costs, but it's honestly saved us because again, how often do you get to in every single work sheet and a workbook? Yeah, forever. The other thing is that we've taken General Goldberg's the other second-grade teacher piloting it along with me. And if we, you see saw, we can take this statement, cut it out, put it right in their seesaw account. And then students just go to their seesaw, answer the problem. We're able to look at it that night and say, yep, you know, put a comment on there that kept it the thing parents are the name to see what it is that we're learning about in the saving attempt of paper as well. Yeah. So thank you, Mrs. Perry. Thank you. Other questions for her? I think everybody knows Mrs. Rachel. I should have introduced her better, but she is our fifth interventionist, technology, integrationists, and all around curriculum, support. So we appreciate the work that she does in there. Thank you. Thank you very much for saying appreciate it. Thank you. All right. I'm going to be on to the approval of the minutes regular meeting of April 17, 2024 did everybody have an opportunity to take a look at
on? Yep. All right. Any and both were there approval with the one chain, we just need to add that down. Mrs. Lyon Berber was present, but then the others she did the presentation to I think that's why it was left off that she was present. So we just need to add that then. Okay. Thank you very much. Thank you for your time. Thank you for your time. About the, uh, what's your chance for a moment? Uh, Richard. Yes. Yes. So I'm sorry, Shannon. I'm just so moved to make it later. Okay. Then amendment to the because I can take it. All right. All in favor. All right. Okay. Okay. So the regular minutes of the April 17, 2024 meeting have been approved. Thank you. All right. Um, any, does anybody want to add or delete any agenda items? No. Okay. All right. All right. Moving on to the reports. I'll start off with my, I just wanted to wish all the moms who are happy mother's days coming up this weekend,
so happy mother's day. Um, I went to the town budget meeting on May 1st. Um, it went very well. We had no questions asked about our budget. Um, which I thought was great. Um, there was a couple questions just about enrollment, um, but that was really it. Um, and there was probably only about maybe the people, 98 or yeah, and that included us. So it was 30. Thank you. Okay. 30 plus seven. Right. You voted. Yeah. Yeah. Um, so it was, um, they went well. So the budget referendum is next Tuesday, um, May 14th. Um, so please, um, put that under calendar. Um, we have teacher appreciation week. We're in full swing with that. Um, I hope everybody got my email. If you haven't already sent an email to about, please do so. Um, so she can send that out to our teachers thanking them. Um, I did send, um, at, at our last meeting, um, I did work with Val and we sent off two letters, one to the Board of Selectman and one to the Board of Finance, um, for the Board of Selectman
regarding the, um, NEP. Um, I did speak with Jeff McGuire today just looking to kind of get an update on where we stand with that and he, um, spoke with Eric Anderson and then, uh, Val and I have received an email from Eric, um, he's looking at retaining a company to come in here, hopefully maybe sometime next week to do a walkthrough. Um, so hopefully we'll get that going and, Jeff McGuire did say that the Board of Selectman is going to have it on their agenda for Monday to discuss how to fund it. So we're, we're moving forward with that. The Board of Finance meeting is on May 22nd. Um, I did speak with Mark Wrenker and Joanne Hebert quickly before the, the time budget meeting started just to make sure that, um, we're on the agenda, for that just to allocate the 103,000 surplus. So, um, so we're moving forward with both of those, uh, things that hopefully we can get the NEP contractor in here sometime next week. So it's great. Yeah, thank you. Um, that's, that it, that's all I have. Um, Val to do it. Okay. I don't have that much either online. Um, we're coming to the end of the year.
So, um, we are, we mentioned it last month. We've, um, come to the end of the, um, the, uh, after school grant, um, and there were areas that I could reallocate. So I did get permission to reallocate. So, um, the families, um, the 23rd when they come for our family, um, night on the 23rd, night of the arts, um, uh, sense of the coma ahead of time, but they'll be able to, um, great growing back. Um, I had, we've done it with my 100 kids and the other where we decided and made them with a lot more kids here. And, um, with multiples and a family, you don't want the same thing coming home. And so instead, what we're doing is, um, they'll be a table, it'll be a care bonus room. We can come in, we'll sign off your name, and you'll have, um, just a little tickets to go to the tables and pick five things to put in your bag. Um, so we've been ordering, um, you know, quite a bit because if you think about it five times the number kids here, we need a thousand items. Um, and so there's some books. There's some activities for families if you're on a trip in car or in a plane that can keep you in kids busy. There's some physical activity things. There's lots of math stuff reading books. Um, and um, there will be some gift cards. Um, if they choose gift cards, they'll use up two of their five. Um, they'll be gift cards to places that families can use as well. So, um, you know, I thought it was a really good way for us to spend the rest of that money. Um, and this stay approved and said absolutely.
So we'll be coming to the end of that, um, and, you know, making sure we don't waste any of it. Um, we get to the end. So, um, and then this summer, um, we are working with, um, General Goldrich will be overseeing the cool summer program this summer, uh, one of our teachers, and, and another cool staff member. So, uh, we're going to be meeting next week to see you guys know every year. We've got that grant that we work with and them. So we'll be making sure that that's planned out knowing where that money goes for the kids. So we get that paperwork, uh, emotion. So there should be a lot of good things that will overlap with AHM, AHM coming, um, during the course of the summer for services with mental health and with preschool bootcamp. So there's a lot of activity here. Um, I'm doing course this summer. A lot of families thought a lot of things for kids. Uh, so we're, so we're doing well with that. Um, and, um, you know, tyranny have made sure to that, um, the, uh, stuff that we need to put together for the pre-k-room, um, has been ordered as well, uh, because that'll be the first step of pre-k-k-rooms. Um, you get those, said it done since we're going to be using, um, those rooms later in the summer. So, um, we talked just today. I'm sure it's fine. Her Highness that, um, next month will have exact
numbers. Then, uh, remember we said we didn't know where we would fall with adding the third one. Um, it's looking really, really good. Uh, and then we will go over. And so, uh, we're going to one next year for those. There's three years. Oh, four right now. Yeah. Okay, forever. Right said we really felt that at the end of the year because I had the budget for that we should be okay. And we're pretty confident actually that was going to be pretty most. Yeah. So, um, the stove and the fridge through food service, um, has already been delivered, um, that was the rest of the, um, during COVID extra money that they had received that, you know, we get a say in, but not real, um, because I have to go for this as a kitchen. So that's here. So that'll be up and running, um, and to have a nice new, um, new set up, uh, for next year. Um, and the FOS went up to air today. So the rest of those are done. So, um, okay. So that's the body. Yep. I forgot all about that. So I thank you guys. My notes. Thank you. I also have the wife.
Yeah. He has him all the time. Thank you very much. So, um, and it was all my notes. I forgot. Thank you. Um, so yeah. So that's where we're sitting with those things. And, um, Taylor will talk about it. I'm sure, but, um, don't, you know, let her fool you into thinking it was just stacked, the teachers and Taylor, um, did a fantastic job getting us through the, um, my accreditation. Um, it was, it couldn't have gone better. Um, when we say everybody who's part of this teaching staff, the support staff, they were ready and they had to be, um, and it was so nice to see. Um, it was, it, we're in such a good place. I'm so proud of them. So, and, and putting together, even there, um, portfolio, that was a huge undertaking for them. Um, and even though they can't say much while they're here, it was the same lady that I had the week earlier doing, um, my other school. And, um, you could just tell what she walked through, that she was, um, quite impressed with things that we're going on, um, within the building. So, um, very proud of them, um, and we've told you before that when families have come in for the screenings, regardless of if they're and over or out of town, they've made comments about, wow, this is great. We've heard it, we've seen it, and now Devon Expert come through and there was not a single safety, um, violation, which
everybody else, they want to shouldn't be sure they shouldn't be, but things slip through sometimes. And, um, that's, you know, always something that you're at, and there was, they went on with their business as they always do, um, and every single one of you guys were just so proud that day to be or been like, this is great. So, and I think the best thing is that no kid says, like, something's done differently. Um, and so, whether we walk into the room as administrators, if you walked in as a board member, if that person who came through, they accreditation walked through, there isn't going to be a kid that says, we don't normally do it that way. They, they, they would tell you, they would tell you, you know, um, yes, they would tell you, but, um, they're just, you know, it's just a very, very well-run, and I've, I've been said this before, we have the best program in the region, hands down, and when those results come in, you know, we'll obviously tell you a shared of what you, but you guys will see them in half that time. To the next meeting, I would like her to bring the, um, the book, um, you know, the board bollios, and you could see the amount of work that's put in there. On when we go home, yeah, that's exactly what we're going to say. It could take up to three months, let's say, but I'm sure to be done by the end of the school, yeah. I think the other thing that would be
could just in terms of community knowledge about when we do get it, but I would be to maybe contact every season. Oh, don't worry, we will. And that, I mean, that's, I have a really kind of a worry, or really, really proud of them. Really proud of them. They just, I keep in mind if you look at, our current three free school teachers, only one of them was here the last time they credited. We look at our two kindergarten teachers. We weren't accredited to kindergarten last time, so they were new to the process. So I mean, most of the people involved, even though they might have been in this building were not part of that process. And they pick rooms randomly, and you find out that morning, the room that had the veteran teacher didn't get picked. So, you know, and they were, the teachers, the staff, all of them, they were excited. They were like, all right, let's get this stuff. You know, the teacher that was here last month? Yes. Yeah, this line burger, her room got picked. She was excited. She was like, where do you want this? And you want to be really proud of what it was, it was great. So she'll tell you a little bit more, but I know she wouldn't tell you just, you know, how the pastivity is that they, that they, that they got in this. Awesome. Great. That's it. All right, Taylor, take it away. Yes,
well, we did have a fantastic visit. We all joked that, you know, it's not it. We're not putting a show on. The only performance here is my high heels. Kind of. Definitely, those are those on a daily basis, but, um, so yes, that teacher then might have called me out on that one. But it's, I definitely, echoval, we did a great job. The portfolios that the staff work on are nearly 500 pages together. So we're talking a really significant lift, but they don't get additional, you know, time and in subs to do, they just do. And they really reflect and make the rooms a true reflection. You know, we do a lot in education. There's a big piece of compliance work.
But this isn't that. I mean, we really, I think embodied the, the NIAC or NAC. We're supposed to say, now, it's mostly pronouncing. NAC standards, um, here. And I think that's genuine. And that's made our program better and why we wanted to accred it in kindergarten. So, um, I think the staff would share the same, well, yeah, it's not something we'd like to go through every year because of that lift. It certainly is, um, is real learning and real work that we do day to day. So very excited. Of course, everyone today is like to be passed. I'm like, yeah, we need like a month now. So that's like hard because you're just dying for that person to say, you did it. But like that said, we did not have any safety violations or anything like that. So at that point, it's scored much like an assessment. You get percentages in different areas. And there's minimum percentages to pass. So, um, yeah, we'll definitely keep you posted on that. But, uh, we are excited to have that as we can now
turn our focus to our end of the year, other end of the year events. So we have also on the same day that NAC decided to grace us with their presence, but it's our launch of S back. So yeah, this is good. I said, I would be dying to be a second grade teacher right now. So S back started really went off without, um, a hit. It was a beautiful start. No technology issues, which is always an exciting day. Um, and really just we just our couple of days now got in so much feedback from teachers and just how, um, this sounds funny, but how happy the kids are right now. They're
interesting. I feel like we really have done a good job of setting up the environments well, where there's not a stress, like, you know, we as adults in the board might feel, but yet there's this, like pride and seriousness that they are ready to attack it because they want it to go well, because they want to show off their work, not because they're worried, you know, if they do well something. Um, and we did a couple new things just kind of in the way we support kids and around the building with our testing environments, and so that's been really successful. So, um, that will be the next three weeks. It's two weeks for most, but fifth grade as you know, take science, so they'll kind of bring up the rear force at the end of May, that window closes on May 31st. So that's going on. Um, we want to congratulate Lily Godwin. So you guys got to meet her when we took the inventors, the final forking. Um, she had the cleats cover you're calling. Um, yeah. So she moved, it was chosen and selected to move to the final, so which is very exciting. So that's in June. Um, and she will go in person. So she'll have her whole board and do her presentation. Um, so we're really proud of her and excited. Um, she's very excited to do that. We have lots of exciting events coming up, as you know, start evening of the arts. Happens on May 23rd. We'll also have our book fair then. Adding one interested in volunteering to help. But that is always, um, welcome. We do have memorial days or other no school day six grade step up. As you all know, that's at 10 30.
Um, Diane did finish the in the formal invitations today. So you should get a copy. So you have it for your fridge very soon. Um, and then our last day of school, the snow days is June 13th. And that's a half day with the teachers completing professional development the following day on June 14th. If you recall, one of our snow days was actually a PD day over. Um, so just as you know, that on the calendar. Um, the only other thing I had, I just wanted to, uh, keep the board aware that just yesterday, um, almost very suddenly a bunch of our pavement is unfortunately in the park, both upper and lower lot having some difficult things where it was sealed has, in some cases, just popped out. I don't know how to explain it. It's, it's not like it's gone. It's just sitting on the side. And so those holes are now deep. Um, I do have some pictures that I can show you. I mean, it's light out. So you can see you might have seen a cone when you came in or trying to cone off the really deep ones. But, um, it's concerning as you can imagine, uh, safety wise, especially upstairs as it's on the path of like the buses in the cars. Um, so I did reach out to Eric. He came to look at them, um, and is hoping that public works can take the look and maybe refill. Um, I did not have a timeline on that. And hopefully it's a very fast one. Or we will have to reconsider again. What we're going to do about the last. I know there's only 25 days, but we can't have a safety
hazard. Um, as staff was even concerned about tripping as they got out of their car. So I'm not really sure. Eric mentioned perhaps with water, uh, there are a lot of water, a lot of rain or something that pavement expands on here. I don't know why. So my job's no why, but it is. I am concerned about the safety piece. So, um, again, um, I just have some pictures that you can see, uh, but it's the board wants to take any other action. You can see it's kind of falling out. Um, is that an offer? That were the one and the upper one. Yeah, where the, um, that really deep section was. Yeah. And then there's just some random holes forming again. And it didn't seem to happen gradually. Honestly, it was very like, oh, it's like, I got it. Yeah. Like all of a sudden, there's a lot of, did Eric say, was going to get back to you. He did, he came over, like I said, today to look at them and I said, I'll talk to public works and see what. So, you know, I can certainly obviously, I was like, he'd more of a keep in contact. Um, okay, if you just let me know or just
yes, though, if we don't just scroll. Yeah. Um, okay. Any questions? We're really, um, Taylor. Yes, just to powder ourselves as well. I think we said last time that we would be the only school in the state to have nasi accredited. So, we're not the only one in the state, but we're one of very few. Yeah. I believe there's under five, honestly. Um, Scotland does as well. Um, I don't want to say the wrong town. Can't remember if it's, it starts to the beat. There's another one around as well. Yeah. I think it's under five. So, I mean, and this is, and once you get it, how often, like, every five years, five years. Okay. Yeah.
And they're actually changing the process a bit, um, of course, right? How that works. Thank you. Uh, so, um, including more of, like, surprise visits, which, to me is even like, it's fun, but it's also like, come on in now, you know, and see what we do. So, right. Um, yeah. Awesome. Is anybody, I'm sure, are you all? Yeah. I think I've got those. And one more day to hear up in my day. Oh, I think this person. When I mean, um, the ram arts celebration night is May 30, we do have students that have hurt that that. Yep. Um, and then there's like a concert for all of the middle school in high school. It's actually really fun to attend to the guys that want them to. That's 530, May 30th. Uh, so the formal concert starts at 7. I believe the doors will be there for 45 or 5 for, like, the art show and stuff and the dinner beforehand. And they have, like, um, like a coffee shop hour kind of performances before the, like, big performances, so that I can do a little bit of performance. Nice. Then that's May 30th. Yeah. And then the talent show is the 2019. Yes, here. Yes. I didn't put field day, but I don't know. It's not a thing you might want to miss, but June 7, field day in case anyone's just dying to be running. Um, and then that same evening, we'll be our sixth grade party. And this year, they've chosen to go off-site. So we're
excitedly planning for that. It's really going on. I think they're going to spare time. It's where they voted, which is in the burning. They're all right. Yeah. Yeah. Nice. So. Thank you, Taylor. Does anybody have any questions for Taylor? All right, Terry. We were up. Okay. If everybody would just turn for their, um, financials in the packet, um, hoping you have a chance to review a little bit before the meeting. To we have any specific questions regarding the financials this month. I had a couple. I just, there were a couple that were over-extended and I didn't know if those were captured in the transfers or what would, are you on the objects or on the summit? Um, well, on the summary, I have the ELA supplies and I'm guessing that it makes you go to, yes, on the detail. It looks like it. Yes. Is there a pair of outdoor equipment? No, no, no. No, no, that a different one. ELA supplies went over because we had to provide because our, the grant didn't provide for the grades four through six reading program. We had to take the reading materials out of that. Okay. Okay. And then, yes, there was another place
that, uh, in the report. And they're repair. Yes, that we had an overage of 54, 94, 48. And that arose from, um, we had to repair on the playgrounds that was unexpected. And unfortunately, that's the cost of the materials and the repairs, for which one upper or lower. Well, no, actually, yes. Anybody need anybody else to need? And thank you for sending over the, the transfer information over to the calendar. Thank you, thank you. Um, any, does anybody have any questions for Territory? Do you have anything else? Nope. Everything's going. You know, at the end of the year, one question for you. So meeting with that other, I don't remember. Yeah, so I'm pretty much in touch with her on a weekly basis. But I had a meeting with her, um, last month or the month before. Um, now it's just basically she'll be reviewing all my end of the year processes and anything that needs to be, you know, any grant
submission that need to be made and, and we're really, I feel like we're in good shape. We're too well, like double checking. Yeah, she is. All right. Yes. I was still waiting for your meeting with him. The meeting of the treasure, um, doesn't we happen to have some sort of end of year? Right. But, um, what was the date? Yeah. So it's the last because they remember they suggested, yeah, the request that I should say, that we need to be the monthly meeting. And I know that you have reached out to the treasure right, um, to get that meeting and there hasn't been one yet, but not because there has reached out. It just had a gap. Yeah. But after the meeting that we had, um, Terry is going to have like a standing monthly meeting with the town treasure, just to go over things and talk, so just to keep those lines of communication open. So thank you for that. That'll be great. All right. Um, okay. Liaison reports us. Is there a school readiness? There was a meeting on the 18th, but I was not able to attend. Okay. And then there is one tomorrow at 245, but it should be making some. I do have the minutes from the last one if anybody is interested. And can you just briefly just discuss what happened? Or I can, um, do you want me to? Or I mean, but Terry, I mean, I can give you a brief update up to just easier yet. Um, so we meet with Hebrew and when we do those, and so we give an update on tuition on, um, the
kind of smart start school readiness grants. And we are in perfect condition in terms of money suspended and tuition collected. We are on track. And then, um, we talked about incorporating literacy this time a little bit and how we do that into the classrooms. And then, um, we talked about next year for us on our end and how we're expanding and, um, kind of getting a few, we talked with Hebrew and how we have a few Hebrew and applicants at that time. Um, and then this month tomorrow, we start to talk about making sure all of our school readiness spots are filled or slots. We have six to the slot grant slots and making sure we have families that fit within that income bracket.
And then we are talking about connections with families as well, tomorrow, how we connect with community and families. So I'll share a little bit about our after school grant and how we've done that, um, as well as how we connect with the agent, um, to support our preschool families. And then this summer, yep, good point. Um, also with the public library. So we are partnering with them to sponsor some summer events, um, specifically some cultural events related to diversity and equity. So that will be a nice piece to add to our, um, lower school, not that they might not be open to all kids, but specifically our younger kid has had the compost. Yeah, Jenny, um, you guys know, Jenny Farrell, early childhood specialist, she, um, it's just got a green thumb that I have. And so she's, um, still going to be starting composting, um, with our youngest kid and she's been supporting, um, with the community garden. Okay. So weekly kind of having some kiddos go and help with the fencing with the ring, it's, you know, it's moved locations, um, yeah, and then doing a new sign, they're painting. So, um, doing some kind of beautification. We had a couple of clubs this month on that. So also, yep. Well, thank you, Jenny. Thank you for doing that. Um, you're very welcome. Um, PT has been very busy. We had our pasta dinner last month, which was great. Um, it was definitely well attended. Um, it was another good fundraiser for us. We are a talent show coming up on May 29th and um, so we're looking forward to that and um,
I would definitely, you know, Shannon and Jerry want to come and watch some great AES talent. I would highly recommend you come. It's always a good time and a good night. We'll be selling some some concessions. So, so please come. We'd love to have you. Um, and right, and we are selling raffle tickets. We still have our raffle prizes available, which we will be picking names at, evening of the arts. Um, so if you're interested in purchasing some raffle tickets, let me know. Did I forget anything? I think that's it, right? For the PTA. Oh, you have your contest for the kids. Yeah, but I know. Yes. Go ahead for you. You can talk a little bit about it. Yeah. We, yes, partner with the kids, Nina. Yeah, sure. Thank you. Um, and she, uh, let the school know that there is a contest designed the next, um, AES shirt for the campaign. We do the school spirit. We're through, um, a fundraising platform called Bonfire. And we're allowed to basically upload any time. So, I thought it would be fun to get the kids involved. And so the winning
design, we'll get uploaded, be featured in a campaign, and they will win a teacher with their design on it. Yeah. So, that's, yeah, and I know of one student who came up to me so that she submitted an entry. So, hopefully, hopefully, we're getting some more. So, good. So, thank you for organizing that. And thank you Mrs. Trayford, you're enjoying that. Um, does anybody also have any other AES on reports? Let me see, I pee or anything. So, I pee along the next week. And we do have to consider, um, call it, we have to consider, but we're going to be, um, next Thursday. Oh, I have a report next month. Okay. Any curriculum? No. All right. Okay. Um, so that brings us to the item is for, uh, discussion to, um, so item A to vote on the new IEG policy. It will please enable IEG policy. I mean, we can talk about that at our last meeting. I moved to approve the new IEG. I'm increasing educated diversity of claim policy for one young and raised in a second. All right. All right. Any discussion? No. Okay. All of favor? I. I'm okay. So, that policy is adopted 6,000. All right. And then moving on to the next one, item B, the kindergarten policy, the, um, the second reading of that, a vote to approve the other new kindergarten policy. All right. There are two schools, the new admission to the public schools. I have a four H5 policy 5112. Okay, Jerry. All of favor? I. All right. Okay. That is now adopted
as 6,000. Okay. And then the next item is item C, the capital policy. Yep. So, I passed that out and wanted to tell you the following. So, I hope I come up with what I believe is a good solution to all of the stuff we've been going through the last many months. Um, what I'm excited to do was to ask for the creation of a try work committee. Because as we've gone back and forth as we talked about last meeting, what it comes down to is what's the definition of a capital project and who's going to oversee it and how it's a money going to be expanded, right? So, I'll just kind of read through what the policy actually says just to give you a sense. So, the town of the end of the world is established the fund.
The reason I think it should be called 34-school road is so there's a distinction between this is all 35-school road. It's not just the building. It's not just an end of elementary school. So, I think it should refer to the entire property on which is why I said that. Then I recognize that once the proposed budget is passed, they put $100,000 with them be deposited into the account. And they can thereafter do it. I don't think we can expect that they're going to put in $100,000 a year. That would be great if we could. But it's going to be up to the town and up to the board of finance and board of selectments as to what they choose to put in to our account on behalf of the town. Um, then the handle of board of education can also choose to put money in. Um, at the end of our fiscal year, after the end of the fiscal year,
we could choose to transfer unspent money into that account also. And that gives us a sense of what we're knowing is coming down the pipe for capital projects. Um, we already voted to have 103,000 to be deposited into that account. So, this policy just directs that. And this is a policy that we'll on and on. The only reason I refer to the two different fiscal years is so that they're right in the policy and it's a one time thing for each one of those. Um, I want to say little bit more about that. The reason that I did not put in on any kind of monetary kick-in, so that that would define what a capital project is is because, for example, we have curriculum that clearly the Board of Education is responsible for that may cost as much as $50,000. So, we can just put in a threshold of the monetary value that's going to automatically call it a capital project. I think the better way to do it is what I defined and to see down here, which basically says, look, we're going to, the board of ed is going to determine what a capital project is that's going to be different from repairs and maintenance. We're then going to ask the Tribord Committee that will be made up of two members of each of the Board of Education Board of Finance and Board
of Selectman to make expenditures out of the capital, the 35 school-road capital fund. And then they would make those expenditures. They would allocate the money to fund that. The reason I put in that all the money from that capital fund should be spent on school projects or projects for 35 school-road is that we're going to be putting our own money into that account. And therefore, because it's already been budgeted to us, it should be spent on the school, on the 35 school-road I should better say. And similarly, I think, but it's up to the Board. This is our first reading that we should be managing those projects because they affect property for which we're responsible for, but that's up to the Board to determine. The other thing I want to mention, it's totally different from the policy is, I believe today, they passed the education bill today, the Senate did? I don't, I didn't look enough, all right. But it'll pass. It'll pass. There's an omnibus education bill that has a really good provision that's going to be very helpful for us.
And also, affects the policy, which I knew about when I did this. And that is that we will no longer have to ask permission from the Board of Finance to put money into the 2% non-lapsing account. We will automatically be allowed to determine what we want to put into that account. So, what I can foresee up to 2%. What I can foresee happening is we might make a determination that we put a certain amount in the 2% non-lapsing, which will take care of future emergencies, and another amount into the capital fund, which would prepare for future capital expenditures. And then, I don't know how we're going to work it. I mean, you've got a six-person board. I believe that because it's something going on at 35th of a world that the Board of Ed did two members of the Board of Ed might be the typewriter, however they choose, but if anybody else has any other ideas, let's put it out there. I just grab it and say, you know what I'm saying?
Yeah. So, we're going to get down to the way of Odecurs. We may end up in a 3-3 tie. So, that's the case kind of like when the Board of Education brings on a new member. We have a second boom. If after the second both, there's still a tie. How would you break that tie? And I think the belief of the Board of Education should keep priority given that it's happening here, but however anybody else would want to recommend it. I'd be happy to hear that. Day one thing I do want to say with a large of capital projects. I've spent hours and hours and hours talking to cave, talking to lawyers about how capital is defining. And the bottom line is it's not. It's defined. It's a different way you want to define it. And the bottom line that's down to, for end-overish purposes, that we've also talked about is it gets down to relationships. If there's a good working relationship, there shouldn't be any problem with really recognizing that whatever we're doing to be a capital project should be a capital project. There are towns that are in litigation right now over what's a capital project. And there are also towns, for example, where the Board and Council simply said, hey, we're going to give you a $100,000 for phone books. And you see that that might be a capital account or a capital project, but we don't even care. Here's the money for the capital project. So I figured the best way to do it, rather than our asking permission to the Board of Finance, then asking permission to Board of Selectman is to just create a Board that has two people from every Board to determine how capital funds are going to be spent.
And that was my best solution. But first we go, and I'm interested in any ideas, but I hope this is a good solution. Thank you. Thank you for working on this. I know what this is. Is this with Rob too? Yes, okay. I spoke with Robin about it. I wanted to bring it to the Board of First. Okay. See what we want to do with it. Then he'll take it to the Board of Finance. Okay. But so this is the both of you coming this up. Yeah. He didn't sign off. He remarked on some things that he thought might not necessarily fly with with the other boards. And I think we're going to need approval by the Board of Selectman also. Okay. So obviously if the Board of Education things that we should have the primary vote in the case of the tie that might not sit well with them, but I'll tell you why I believe that's important. Yeah. All right. So let's open it up for decisions. Yeah. I have a few comments. Yeah, okay. I really like your definition of major improvement of a non-recurrent nature. I think that's nicely put and defines what a capital improvement or capital expenditure would be for this facility in robbery. I like that it doesn't specify a dollar amount because it's true again. I personally think where you put in section two
B that capital projects will be managed by the Board of Education. I think that's going to be a problem. Okay. I personally think that if we're going to create this tripod thing that the project should be managed by that tripod thing. Yeah. I tried to come up with a way to do that because I think it would be unwieldy to have six people managing them a project. But if you say that that board is going to manage it, yep. Then like they would appoint a person. Like what I thought would happen. Yeah. And I thought it would. And I went to the handy-dandy blue work. Yep. Because that was like, oh, I don't know enough about this. And I did. And I think when you get into capital, you can probably overlap it with somebody like the construction on the school building projects section. And it does say there's responsibility for overseeing a school's construction project is typically delegated to a school building committee appointed by the municipality. So I'm taking that's the town. And so I don't think that that is going to fly. Typically the Board of that has appointed our own board to oversee capital projects. So for example, when we did the roof, which was a major, we had it was actually chaired by Mike Russel, who was on the Board of Education. And then we involved both members from the town administration as well as members just from the town. And then I guess my other concern was that it says such committees act as
an agent from the municipality. And do not have a separate standing to a certain level of claims. So just we can't like sue over this. And I did read the committee of town of Fairfield versus Placo too. So it's pretty fair to say sue the town. That's not for not for construction. Right. So and I'm just saying what's defined is construction. If you have to rip out the bathrooms up is that they are there are there are there are definitions in there for construction. Yes, there are definitions for construction. If you go through money, you'll see definitions for construction. And that's because oftentimes with new construction of schools, for example, involves federal and we're state dollars. And just like we have one grant that has to be signed off by the town, you can start school readiness grant. When we write that, it has to have a by signature as well as just because of where the money comes from. And so that particular, um, there are already state guidelines on that. And it has to do with the money. Is there, would there be a problem with us saying that the project should be managed by this trip or just created as a tool to the new construction is it different? Yeah, right. I just think that, I mean, I think it shows good faith that we're showing support to the other two boards and that we're trying to all that work together. Yeah, great. Like I see some, some ready, come here. Oh, I'm just making my notes. All right, kind of process. Okay. Jerry, do you have any thoughts you want to say? Yeah, I'm not going to say
thank you to Shannon. I know this was a long and fun tedious process. Um, I just want to make sure we, so we have a part of money left over in a year. Yep. We can choose to put something in two percent. Yep. And the parameters of the two percent are still there. I was still per cent or still there. We just don't need Board of Finance approval to put it in. We can put it into two percent. Mm-hmm. Anything over that, we put it in me. Right. Half over there, money. Okay. We can choose to, and then obviously our other choice, always choose just to return to the town. All right. And this would specify that we wouldn't need Board of Finance approval to put money into this as well. All right, because yes, it says the way that we put it, it just says we can do that. Yes, ma'am. Okay. Well, that's why I'm saying all the, well, there's this tribe that by board community recommends how the expenditures are going to be made or actually does the expenditures. And then it must be spent on capital projects for 35 school road. So that affected what Eric said at the three board meeting where he said he can invade all the different accounts. And I thought that was problematic because if we put our budget money in budgeted money into that account, there's no way to pre, you know, realize what came from the school, what came from the town after all the interest that's earned on that money and whatnot. So it's just the opinion to do it this way. Do we want to put in section say, do we want to put that a capital project will be in the nature of a major improvement and or repair? No, because we're in charge of maintenance
and repairs of 35 school road. So I didn't want to get fuzzy there. I think that if you, if you put the word in there, then it makes it more fuzzy. If the word isn't there, you could still see the thing, but is that, but you don't have to, right, like the plumbing, like you said, say that it is, but I don't, right, okay, have to, you didn't want to, okay, or like the floors that we have to have where you're done, because then I'm going to be your last year. Yep. I think it's forward looking, putting money away. Yep. Which you may need, I mean, you need a well. Well, I'd like to
2% in our lives and it can, right, right, that's for like another, you know, in operational emergencies or special right special updates or what time it's forward. This would be capital or emergency or capital projects. Yeah. Yeah. That's another rainy day fund. Yep. This is, but it's your mark from capital and project. Yep. Like do you want to share anything or, if that's right now, I'm going to, I think I'm going to. Okay. All right. So, so everybody get changes to me that would need to go. Then we will have it, the final draft. I don't know next meeting for a moment. So, approval. So, Rob is going to present this to. Well, I'm going to make the change. Okay. Okay. Okay. Okay. So, so far as not as it is. So, so far. So, so far, we haven't on, and be all capital projects at 35 school road shopping managed by the Tri board committee. That's what we have. Okay. Any, does anybody else have any substance and changes? I guess. Brage, you have anything? Like go ahead. No, it's actually just a clarify. So, in section D, it's a central majority vote of the Tri board committee. She'll determine how long money and with 35 school road capital on each other's spent. But the request for a recommendation or suggestion and how to spend money with a originate with the board of ed. No other board could have something that they suggest do. They could propose that. That's like, is the board of ed the only board that can present and recommend how to use the funds. Because if it was a board work, it could be, you know, we're going to bring one, could that could be board select and bring a request? We would
be able to bring it for anyone to bring a request, right? Because it's specified that it's for this property. Well, I, I have found it clear. So, so it's a school capital fund. Right. The tri board is going to determine how to spend the money. Right. But is it specific enough to say who is able to bring something up for the stuff that has been used in that tri board? So, it's important to detail. No, I know. And see, I had it only coming from the board of ed. Right. But if we want to make that very clear, then up to the board as to what we want our policy to be, then we would put only the board of ed. I just don't know why we would want to limit that. Because the, you know, there may be people who are experts over there on stuff that we are not in May recognize a safety issue or something and bring it forward. I don't think we would want to limit that type of dialogue. Except the only way we might, the that on funds invasive of what our statutory rights and responsibilities are here. We'll put the board for good. If some let's say there's a recommendation comes in even from somebody who's not on the boards and it comes from the board of finance who says we believe that such in such a capital project should occur at 35 school road and then the majority of the tri board committee
where people says, yeah, we think that should happen too. But it's not necessarily something that the board of ed thinks should happen. But I think you have both of them here already because it says, under C, by a majority vote of the board of ed, the board of ed will submit requests for expenditures. If there's a member of the committee or the member of the board of the select member or board of finance, they should be bringing it to a board of ed because you have one in vote anyway. That is but that shouldn't include that. I agree with this because by a majority of the board of ed at a board of ed meeting, the board of ed will submit requests. So you're absolutely right. If it's straight, you're on the street, so I thought they they can log on to a board meeting and they can either make a comment or ask for you to
put it on the agenda. This is where you're voting anyways. So this is where the decision to submit a request would be made is at this meeting. It shouldn't be made at a board of select committee or a board of finance meeting because the discussion should happen here where you can report. Well, it could be, but then they would bring it absolutely. Absolutely. So I think you have, honestly, free. I think you have both right here. So but you think I should add at a board of ed meeting, right? By majority voted the BOE had a BOE meeting. Well, you don't have to put it. I mean, if it makes it, I mean, if it makes it clear, yeah, right. But this would absolutely where somebody, you know, would come. It could be somebody who just uses our facility to play basketball, you know, who says, hey, I happen to see what Taylor saw out there today. And then do we need to specify that it's AESBOE or do I have to do that? I have to find it up above in the end over board of ed. Oh, thank you. Sorry. Yeah. Like, good. Any other? I'm sure. Okay. All right. Is it that? Um, okay. So if you think of anything else, might get it to. She. Anybody? Anybody else? Right. And then you're going to make the changes. Yep. Give it to Rob. Yep. Rob's going to present it. I'm assuming at their next meeting on 522. I hope so. Yeah. All right. And then we'll hopefully. Well, you're back. Okay. All right. Do we need to also give it to the board of selection as well at the same time? Sure. Yeah.
All right. So it also applies to them as well. Send it to the board. Yeah. Okay. Um, Mark Brinker and to John Carter. All right. Okay. And you're back. Yeah. Right. Because then the board right here. Okay. All right. Wonderful. All right. Does anybody else have any other changes or anything else? Any questions on it or anything? I have one more. Yeah. Absolutely. She's. Yeah. It's still you. More. Do you need a person on the board of selection to present this to the board of selection? That was just going. I just thought about that when I said that and I was going to offer in my email to Jeff that either myself or Robert England will present it, but I do not think it presented. And explain the different. Okay. Yep. So that board of selection meeting. Which is on Monday. Yep. Okay. All right. All right. Um, anybody else have any other comments or changes or anything? I have here. No. Okay. Of course everybody think it's really good. Yeah. Thank you. Shannon. Thank you. And I ready. All right. Liaison roles. All right. I emailed them all to you. And I also just printed them out to them. You can have it in front of us. Did everybody get a chance to review these? Does anybody have any changes or any comments or anything? I kind of tried to make them as uniform as possible. Yeah. Just so that, you know, the wording but I think they're clear. I think it'll be helpful that, you know, once, you know, there's changes in the board of ed and new people come on and we appoint them that they have an understanding of what it is that they're responsible for when they get, you know, kind of appointed to these roles.
So, um, then is anybody have any questions or comments or anything? Okay. Yeah. The only comment is depending on the pathogen that we might want to include something in the facilities liaison. Just as I mentioned. As for always far as what? As well, they may want to be like one of the members that have a committee or right. I don't know who should necessarily define that though because it might not always stay or right, but at least being aware of or maybe communicating the committee's right intentions or something like that. Okay. So that's there. Right. If you're the finance liaison, you might be right. I'm sorry. I'm sorry. You're right. The facilities. Okay. But I agree, I don't think we should, no, no, no, I'm just saying, but at least like have their responsibility of reporting out or understanding what's going on in the committee. Okay. Okay. Okay. Can you try more to me? Yes. Yeah. Well, I went to people who were actually part of that committee. They wanted to report by, they wanted to be necessarily the liaison, whoever's the members of that child. The committee would be the one to report that. So, you know, they're going to respond. Yeah. I mean, yeah, that's true. I'm just more thinking like if they're they're acting as the expert in that area. So they would be one of the two members of the board committee members, ostensibly. Yeah. Okay. All right. All right. Okay. Can I get a vote to a group of these? Anybody want to make a vote? I'm going to make a motion. Make a motion. All right. Can I have a second? Great. All right. All in favor?
Hi. All right. So the liaison, our roles and the descriptions on our, our, our doffs. Yeah. I do. I've got it. I'm sorry. I've got it. Thanks. Taylor, can you get them? Can you get like updated added to website? The liaison? Yeah. Sure. I can email them too. Yeah. Okay. All right. All right. All right. How that's from the public? Jenny, you're up. Hi, there. I would like to go talk about our accreditation process and I know I'm not the only one, but we're very excited that we are starting this pretty big adventure having kindergarten joined into that accreditation process. I think in the 23 years that I've been in and over and I have felt very strongly about having our young kids have a developmental approach towards their learning. State's on board with that now, so I think this is just the start of some really good changes. So thank you for your support with taking this adventure with us.
Thank you. Thank you for all your hard work. This is very challenging. Yes, I'm the effort that teachers I would like to thank Ariance less for your kind words that we are able to read in the morning. Thank you. You're welcome. All right. Any other action items? What do we have for our next meeting or action? Hopefully an update on the capital policy, okay? Anything else? Hopefully, hopefully we'll have an update all of it update on the on the ending people. Hopefully, by then we'll kind of wait a while. I will definitely make an update on the answer today. Care is saying we said it earlier that we'll have a full and complete update on the status of the correct 3K expenditures, having added the third because we'd promise to see if we would okay, definitely have no doubt by the. So update on 3K expenditure. Okay.
Are we still doing that? Each person will respond to further information. He's really been update for B.O.F. B.O.A.A. We used for that one. Yes, we're still doing that. Yes. And we don't have a positive team or is which person will say what he's in. Yeah, he's he's in training, you got a new job and he's in Colorado for the next. So that's still something that we're going to have to do in the morning. Absolutely. All right. Who's made? There you go. That's why you asked. Okay. Thanks Mike. All right. So update on capital policy, update on NEP, update on 3K expenditures, and I haven't seen anything. Do you want board evaluation to be the month of July? Um, I think what usually do mining and yours in July after school. Right. And I will not be here for the July meeting on my modification because you all missed. I can send out the FDA to the game. Didn't we do, when did we do the CE at some point? Or like we did on the level like that, or did we? The retreat retreat retreating. Oh, thank you. Yes, that was, that was, was an album, but you didn't should be any more self evaluation. Yeah. Right. So do you think that was July?
How about on, on Connie, then to for June, we'll decide when you're going to do the email, and if you guys do want to get together, you and either July or August. Okay. Am I wrong? No, no, no. I thought we did those at the retreat. It was like, we just asked them today. We did it wasn't in the regular meeting. Correct. Yes. So I'm sorry about we're going to decide on help with some options together for you. So board, so the board evaluations, how we did and setting goals for the next year, right, and then your evaluation. Okay. Okay. And we're going to talk about that in June to set some of these. Yeah. Okay. Right. Because we've got, okay. All right. Okay. Anything else? With the motion to adjourn. All right. It's going to start. Jerry, thank you. All in favour? All right. We are adjourned. It upset. Oh. Good boy.