Good night, good evening, everyone. I'd like to so call to order the and over board of education. Board of Education regular meeting for March 13th. About 2024 is starting the clock. And I'd like to start the meeting with the federal agents. Students, please, please, please, please, please, please, please, please, please, please. I'd like to go. Anybody has any communication? Please put youred kiss on. Drubay, can you please subscribe? Do you have any any occasions? Do you have any questions? Anybody you or anything? Anybody. Somebody. OK. I do not know. Maybe it's an alphabet. But I really don't know what can. I think that I feel a little bit on the other hand.
Yes, I think the ceremony was just a little bit really short, it was a little bit so I encourage this every year and it's okay, alright so thank you very much. Thank you everybody else. No, okay, all right any communications. Okay, all right and should we, all right so we need to approve the regular meeting minutes of February 14. Did everybody have the chance to take a look at him? Anybody have any questions? No, no, no. When a motion, all right. All right, all right, all right, all right, all right, all right. I need to go ahead. All right, so six, six zero, one. Okay, thank you. And we need to approve the special meeting minutes of February 7th of the budget seminar public forum. That was held on February 7th at 7 o'clock. Any corrections? No, no. Okay, here I'm not. Can I get a motion? Oh, we don't need to approve these, that's right. It was just a budget workshop. Okay, all right, okay. Okay. No, what? Can't do it anyways. It's okay, just two. Okay, all right.
All right, all of you. All right, all of you do approve. Okay. Okay. Anybody want to set those up, okay? Thank you, Shannon, all right, Dave. Okay. And one of us is so six zero, one. All right, thank you, Jerry. Thank you. All right, any, does anybody want to add or delete any agenda items? We might as well be able to get the capital project is the one between the bottom and the other. We'll start with another one. Okay. I just want to make sure. Okay. Thanks, Shannon. You took it off. Thank you. Okay. Celebrations. We have a lot to celebrate tonight. So we're very excited to have some special guests with us.
We have two important events that just took place. So I had mentioned a couple of months ago that our spelling bee was coming up. So I wanted to start with that. Our finalist Hillary Boris, who was represented us at A.S. Then went to the state level to represent there. And this is her second year attending the state bee. So we're very proud of her and she actually went further this year than she did last year. So we were excited about that as well. So congratulations to Hillary. We also have been working on our invention convention. And so these inventors work on coming up with a project from scratch. So they start with generating an idea. What does that look like? Building a prototype planning, revising research. This year all of our fourth graders participated at the part of our fourth curriculum.
And then we also offered it as an after school program to any students case six who would like to participate. So we had 34 inventors. We're very proud of tonight. We had a showcase. So there was a judge in this afternoon and then tonight families got to come in and see where we announced our semi finalists. So these semi finalists, which all announced in a moment will then represent us again at the state level. They'll record a video explaining their project and really have to you talk about their process. And then if they move forward at that point, they will go to the finals. Usually in May or June at UConn to represent us there. So we're very excited for all of their hard work as well as the staff. It takes a lot of hands to make this project happen. So we are thankful to all of those staff. So tonight I'd like to recognize our four semi finalists. We have Western Latesa. We have Olivia Deliver. We have Lily God with us. And we have Winston Greenhouse. And they all did a fantastic job.
When I talked, I don't do the judging today. When I spoke to the judges, they definitely highlighted their ability to talk about their work to present their projects. And then all of the kind of cyclical work that goes into it wasn't just the first idea and they put it on paper. They really worked through a lot of revision and thinking and show. So really proud of it at work. So congratulations to them. What? Now is when you can stand. Can you do us a favor? Can you tell everybody at the table what your invention was? Stand up and speak nice and loud.
Like is that everybody got a chance to see it? What did you invent? He's in kindergarten. And let's go. Not table. Nice. Like a lot of people. Not table. What did you do this for? What's the problem? It wasn't my table. It wasn't mine. It wasn't mine. It wasn't mine. Every day. It's not a lot of random cars. That's what they wanted. That's what they wanted. That's what they wanted. So wasn't a lot of random cars. It was a lot of random cars. So we made this. So it's gold. It says Lego. And it's gold. And it's gold on the left. And we could build on here. That way, what happens? Uh, thinking builds on top of everybody. If all of them, you know. They got a lot of gold. We got a lot of gold. We got a lot of gold. We got a lot of gold. This was his poster. Then we're going to work on some more before he goes to the semis to add some things on there. We don't have a poster with you. We'll help you. My plan for this brand body and more. Me today. That's my grandfather. He's all. Great. Good. Great. Thank you. Thank you. Can you want to tell them what your mention was? I asked for that to me. I did. Thank you. Thank you. Thank you. What did you need this for? It was your problem. It. It could one time to do that. Then quiet. On the. On the. On the. On the. On the. On the. For. So. We can. We can. It. It. We can. Because we. It's like an. It's ok. It's. Let's. I can. But it is just.
Okay. All right. You can probably tell them you probably don't need any help and you're about to take part her first grade so why don't you tell them and show them what you want to do So why don't you Okay attention this one Okay It's okay you don't have to do the whole thing just give them an idea what did it what was your problem what did you need to find in the report The problem was The problem was There are kids either still up or walk around And it's gotten a report also It destroys the ball So my mention is to I've been on this It's way to get trouble So I think the thing that goes across the top is in all the way on the bottom They don't have to show me And what's the funny thing like this As you remember that's what they have to do with do the research Do you find anything really like this at all anywhere On the other side, but nothing on it
So it's still time It's still time Can you make it up? Can you make it up? Can you make it up? It's on the other side It's on the other side Let's show them The problem We just turned this so you can show them that I love it so much They're in the chair of sports kids That's out here We have a class And I want you to grab this And the chair you can grab The other one Kind of so much For a long time And for that That's a long time So That's higher It's out there too Another one So no one gets in trouble No they won't They won't get in trouble for tapping Maybe they don't So that's part of our celebration So thank you Thank you to the teachers here who did work with the kids It's a lot of work It's a lot of work into the kids As Winston's grandma said She knows
And so it is a big deal That we've got so many budding Inventures here Also this month is Board Appreciation Month So each of the board members Here have two new books And kids yes I know some of you are like they got a book As a gift They got two books as a gift To read They No One of them has kind of a funny name Two but it's a great book It says how not to be a bad board member And what it does is tell you What like to make sure you pay attention Two but it's a catchy title And the other one is A school board member As a guide book I'll be kind of different They have homework to do Two boys and girls They go to workshops They have learning to do And so we make sure that We assist them and give them those resources And we thank each and every board And we thank each and every board Whoever gives their time Every month Some of you have done this for years and years To make sure that the kids Have things like this For us to celebrate
So thank you to the Board of Education Everybody else If we could give them a round of applause That would be perfect So thank you And I do know that the couple members of the teachers Union are here And they also would like to show appreciation So I'm going to turn it over To Sherman and Melissa Who are the presidents for the teachers You have Where they have them Not just the teachers but the students Who will be together They're the ones who will Who made you hard to show our gratitude And thank you for all you do for us And the building I think you guys There are so much behind the scenes Sometimes that it's nice to bring it So the students are sent in We appreciate your support And kind of Throwing your souls out there You know, on behalf of us in the school
And everything that you guys do for us So we really, really appreciate it And we want to say thank you Thank you Melissa, can you share with them Because you guys shared it with me And I thought it was great How you decided about the kids Makeings You pretty much did what Also So this is Willers to have third grades And she's got another greater Thank you And then Glenn there We got second grades And she's got a second Greener I wanted to put Tygan with like What about my dad And I was some siblings I also needed to make their cars After the years So Yeah You get You're getting What What Yeah That's That's right Yeah Yeah Yeah Great Great I appreciate it That thing Guys because they teach Got You What does that What does that
I thought that was a cute idea That they got to teach you Got you Got you Got you Got you Yeah Got you Got you So OK Yeah So it was like There's, You got one more. You got one more. You got one more. What's that? What's that? Yeah. Oh, I love that. I love that. I love that. You're of the Amazon. You tell them. Yeah, I was thinking, where was it? I think right. I loved cat. I did. I did. I did. I did. I did. I did. I did. Oh, it's great. Thank you. Very nice. Thank you. Thank you. Thank you. Thank you. It's all. It's all. You're on the hand. I know. When you want. It's such a problem. Oh, back here. That's gorgeous. We will not be offended teachers and audience. If at that point, you guys say, good up. That's it. 7. 15 and we're down to business now. So if you leave, you're not. Yeah. You are well. Yeah. But that was that. Go home. I'm a teacher. Yeah. Yeah. Yeah. Yeah. This is beautiful. Thank you. Thank you. Your mic. Thank you. Thank you. Thank you. Thank you. Thank you. Enjoy. Thanks. One more bit. Grab snacks anyway. That's good. Oh, not surprised. It's beautiful. Thank you. Very nice. Thank you. Thanks, sir. Really nice. Thank you. Thank you. Really nice. You look kind. I got that. I was hanging. That was great. That was. I thank you. All right, good, good. Okay. Till it's, thank you for presenting that
and all the teachers and value organizing that. I know that that's not- No, they actually did that all the time. They came to us and said, our kids have some stuff that they would like to do. And so, I know, by all means. Yep, no, I'm just talking about the invention convention and all that. So thank you for doing that. It was a true pleasure to be one of the judges today. It was intense. All right, it's a very time spread. Yeah, it's great. Thank you. All right, so on to chair persons or over four. So I just want to thank everyone for putting together the liaison outlines. Shannon, I'm still waiting to get to know the idea of things. And medical issues in that family, I know that's fine. And we're going to get to it on the agenda of what we're going to do in the court.
But if you guys get it, some of that would be great. Um, I haven't had a chance to attend the, I'm just peeping and lying with the monthly meeting schedule that we put together my month and this month. I didn't have a chance to attend the board of selected meeting on Monday when I went to book for it. It wasn't post-codiat on YouTube and Ashley Falls and Kingless here today. She was one of the judges and I asked her. And it wasn't post-codiat because the woman over at the town hall that does that is on the occasion this week. So I have several meetings to watch this month. And what my plan is to do is just to get back and touch with you guys at the next meeting and provide you with that update. So I will do that. And I just want to remind Steve that you're scheduled to April. So thank you. And I just want everybody to kind of put on their schedule and on their radar, the Cage Haps Convention is November 15th and 16th on it's a two-day convention. I know Kate, when we've gone in the past, I think Jerry, I know Shannon and I went in November, last year
and Mike, it's excellent to go. If you can go both days great, you can just go to one fantastic. It's a Friday and a Saturday. It's extremely informative. It's a great opportunity. They have workshops, it's a good way to network and to meet other board members and other towns. So I just would really struggling for everybody to kind of put it on their calendar and make every attempt to go to one if not full days. The step-up ceremony, did you know what day it is? I know you're going to get to that in your report. But I would also encourage everybody to attend the end. I mean, if you think about it, we only really have two or more months going to the end of school. So if everybody can put that day on their calendar, I know two days. We have the May 23rd, it would be the evening of the yard. So share that one, board members of many of you's parents, but also you're welcome to come at that point to love the book fair if I need four numbers would like to volunteer. It's a check-out station, always an option. And then typically, for step-up, because the last year of school shifts, we've got to be done with snow, right? At this point, so we are planning, typically, that Tuesday, which is the 11th of June, I would just, next month,
I will certainly confirm kind of the lines up to when dayer finishes and then barring no more. Oh, no, no, not that, but that's tentatively usually what we do at that point at that last week. Okay, is that like the graduation or the sixth grade step-up? Yeah, the sixth grade step-up. So again, just keep June 11th kind of in mind barring and you don't perceive, no more snowstorms. No, it's during the day, especially in the morning during the day. Yes, yes, yes. Okay, I know. So if we can, I can't, I can't, I can't, I can't, I can't. So just, again, it's, I've gone and I wasn't able to go last year, but I think it's really important that we go to it, we're the board of bed, I understand it's during the day, I understand we work, but if everybody, you know, can just put it on their calendars and make every attempt to go. It's a wonderful ceremony, if no one, if you haven't had a chance to go, but again, just to just to keep it on your calendar and on your radar.
And then I've been talking with Val and Taylor about having students kind of attend meetings. I know we had a, you know, our students here from the invention convention. But I was talking with Val and Taylor about having students come to the meeting to give a presentation, talk about a project that they're doing in their class, so I know Taylor has reached out to a couple of teachers and even families to recognize the students, to recognize the families, so I believe at our April meeting, we're going to have a, the kindergarten class is going to be here or some students and they're going to give us a presentation. So again, just trying to incorporate more students and families
into what we do, so I thought that that would be a great idea to do that. So I'm excited for April. We'll have a little presentation and we'll do that under celebrations. And then just the calendar of events in town, just to kind of, you know, there's the fire department, which is our volunteer fire department, has their Easter plan and they sail coming up from March 27th to the very first. It's a fundraiser that they do and, you know, supports the fire department, and again, they're a volunteer organization. So, you know, if you can't stop, I think the donation by a plan, they've got so nearly great big good fair too. So that's all I have, superintendant, Valerie. Most of what I have actually is in line with liaison reports with somebody else or your board business. Okay, so, you know, short and sweet here in terms of, we're coming to an end here at the end of the year with quite a few grants. So we worked with classroom teachers, Terry and I sit down pretty much daily now and try to figure out, you know, if we ran short of spending from one category, I have to put in for approval with the state and ask them, hey, if we didn't spend this much here, do we have permission to spend this much here? And so, we wait for approval on that. If we go back, everything that started in 2020, 2021 school year is fully expired except for one from 2021, that we're finishing for the end of June. I've been working with the curriculum and instruction.
Subcommittee here, liaison's because there's certain amount of that money that had to be earmarked and had to be earmarked for learning. So, we've got some things on the burner there, hopefully by next month, we'll be able to let you know where we're going with that. The library will get a few new things as a result of some of the money that was in there that was able to be reallocated, molesta, Lataska is the librarian, she's working with me on the needs here, because it's not just books, it is seating for the little over there. That was approved because of the fact that we do have so many little here and guest readers and things like that. They have approved us taking a little portion of what was in there for something else that we didn't completely use and address a curriculum and instruction component
and making a place in the library. So, this is one of our gathering spots for families and community people to use. So, we were a very lucky day approved that. And those like Caitlin and Steve who sometimes get the little table will be grateful that's making all four of these tables the same size. It actually part of that project because next year, you know, we do have obviously we've been increasing class sizes and so we use these to be older kids and so both of the six needs tables that have comfortable for them too. So, you will see in the next couple of months, some transformation of some of the seating in here to make it more little friendly from Alyssa and that'll be as a result of that 2021 grant. Twenty two, everything had been expended in that year. There was nobody once that were long standing for us to consider. And we are looking at the only other big one that would be coming to a close that we've been making sure that we can utilize effectively is the after school grant. Because the after school grant does expire things have to be spent by the end of the school year and then all the paperwork gets down on that grant by September. So, what we'll do is we're keeping track and keeping up to date on a daily basis with who are spending using each category so that in the end if there's something else,
get a supply line night if there's something else in an end or line night on in a professional services that we can definitely make sure that we use that, you know, to the best interest of the kids, so we don't give back a penny of it. So, you know, where you guys are, we're starting to buy this right now. That's hard to say. We think that you may in terms of what we'll be left in it. I'm just curious. If there are different percentages in different lines, what in this there's going to still be some left in the salary line item there that I will have to ask to move to something else. That is because I've said this all along, we were very grateful for the fact that our staff after school, they were willing to work for the fair, but not exceptional. One ounce of money, some other school districts that got the grant, they paid a lot more to their staff and the money went to the adults thing. And our staff was not like that at all. And so we definitely will have some money left in there. And the outside vendors coming in, they call it professional services. When we have like the special guests that come in where you are hanging a place to come in and do an event. Because we do so many monthly events one a month for families where with the exception of where we had the art night, Mona Lisa Studios came in, things like that.
We still have money for it. So I'm going to try to work with the state and see how far out the actual event can take place because if we can have events that are over the summer that are already paid for and their family events will that qualify. So that's kind of what we're doing is making sure that things are food. We will have to do a rewrite with that. And so unfortunately it'll end at the end of the year, but that's what we have with the grants. And the rest will fit into another category. I don't want to say the video has any questions. But they've been having a lot of fun. No, okay, fine, fine, thank you, Bob. Baylor, take it away. All right, so we have just a couple of dates to start with this simple thing.
It was just a reminder, we have professional beltment this week, which we are really diving into bookworms, which you'll see on here is the curriculum that we've chosen to pilot for next year. So that's the reading and writing curriculum. So we really most of our professional development time for the next couple sessions will go towards that. As part of the grant, we are able to get professional development services from the organization itself. So that's exciting, as that goes into next year and some of that coaching piece. But to start, we need to get familiar of course with all the materials and things like that. So we'll be working through a lot of that on Friday. But I did not mention we are working with C.E.A. They also offer professional development at no cost to districts. And so one of the professional development sessions our teachers were interested in was integrating more play into our upper grade classrooms.
Our pre-K and K in one do a fantastic job. We've done a lot of work with that. I talked a lot about our NIAC accreditation, but we're just always kind of pushing ourselves to be developmentally appropriate across the board. Not sacrificing rigor, but how do we just appeal to kids' natural instincts to play? So C.E.A. will be coming in April. That's the last professional development day of the year to have to to provide that. So that's exciting. We also did just mention with bookworms I wanted to let you know we have been visiting in Marboro. I think they mentioned not sure last month that they are already using that program and then he prints kind of in that decision making progress. So we'll continue to work alongside those two as well as seeing where they go. And there's a curriculum committee as well between the three districts that is continuing
that work into the summer. Speaking of NIAC, we have officially submitted our re-acreditation, that was February 1st, which means are we now wheat for our window to open, which will be May 1st. So they can come to visit us between May 1st and November 1st. Now of course we're closed for, you know, our school is closed during the summer. So it's an odd time. It's just the time we've always had for years and years and years. We are all crossing our fingers. We get that visit in May or June just because in our minds a little trickier to start with an accreditation visit with brand new babies in September. But, you know, we'll be ready if we do. So we only know two days in advance. It's no big of a lot of notice. Yeah, and that's not even, I think it's like 36 years. You know, something crazy. So so I'll keep you guys posted on that. We're excited. The team's ready. Kindergarten's ready for the accreditation and then pre-K for re-acreditation. They'll do that in the same time. And then that leads us to pre-K enrollment. So I know that's kind of we talked about it briefly, but we are well underway. So right now we are about 51 students either enrolled or in enrollment process. And then additionally, just this week, three to four new students that have reached out for information. So if you do that math, that's more than three classrooms, which is what we have now.
So I would recommend perhaps if the board is on board and bell to maybe put that on the April agenda just to kind of figure out what direction we want to go and and how opening a fourth faster and what that might look like. Is that all in town? Who cares? Also, it is not all in town. It's in town and out of town. Over the 51, I believe there are four out of town. Four out of town. I anticipate the remainder of our enrollment will be out of town as he brings lottery as closed. As we get into that spring season. And now everyone's like looking for enrollment. We may still get a few more endover students, but typically that's what will happen in the coming months. So is this also because of the kindergarten? Yeah, that's what they age. For us, it's not a huge impact in terms of numbers. But for surrounding towns, it's a huge impact. So they're definitely having way less pre case spots available. And we offer fantastic program here. And I think our reputation is building. We have some out of town students already. So they have friends and they don't they talk and we want a lot of siblings. So and what's our what's the maximum number of students per pre case? So 18 is the maximum that you can have. We like to go at 15 because it should students as we know like this year move in and need additional services. We have it and you would have to move a kid out. And which we don't want to do. So 15 is typically where we like to sit.
So Taylor, on that I wanted to if I could. I'm just a second. One of the things that we do obviously we do have longer projections. But I go back to the dad and try to figure out since I've gotten here. Like if this school at one time had so many kids, you know, in the high 300s and 400s kind of where did that dip occur? And so I went back, you get this in all the report every month right for here that shows you right now of 2018 to 2024. So I went back and pulled the one before that they would have gotten at the board meetings all the way back. Let's say six years earlier to see
kind of what a single incident that occurred where we lost all those kids so we could maybe plan for future. And it's funny because if you go back to 2012 school year, going into the 2013 school year, there were 25 kids over the summer that moved. So from the close to school to the open of school, they were down 25. The following year, they were down 26. The following year, they were down 30. The following year, they were down 30. The following year, they were down 23. So it looks like for about six years, the trend was that people were moving out in the end or when the summer is that's when everybody with kids moves, they don't want to disrupt their school year so they sell their houses in the summer, they move. And it looks to me like possibly during those six years when the houses sold, they weren't selling to the families. And so when I look now at our new enrollment report every year, you'll see from 2018,
they stayed about the same, they went down four kids for the summer. From 2020 to 2021, that is an event. We were close that summer. It wasn't COVID and a lot of those kids either moved or they were home schooled. So that's an oddity. We can't use that year. We look at 21 to 22. Could just be the kids came back. It could be that nobody moved in that we went from 183 to 190 to 3. So again, I'm not really considering much with that. But the end of 22 to 23, we were up seven kids and I know for a fact we had a family that moved with four kids. So this was definitely people moving in with children. Okay. And then the 22 to the 23 school year, we were up six. And so it's it's very promising for us moving forward that it looks like and I've asked about the house sales and the houses that have been selling when I asked at Town Hall. Yes, a lot of the houses that are selling and if you go online, you'll see they've got multiple bedrooms and people are back living in with children. We also look at the family dynamic and structure of our new kids when they come in particularly preschool. We have a lot of kindergarteners or the oldest in their family. And so there's not or multiples coming after them.
And we have three schoolers that are the oldest and babies. So when we talk about potentially needing to consider our early classrooms, you know, blossoming, we anticipate that that's going to be a need for us moving forward for years to come. So I just wanted to bring that out there because when we talk in April, we're not just planning for a little surge in influx as a result of other neighborhoods, you know, that border us. We're talking about our own families that are going to be filling those spots. And we probably even with multiple rooms could wind up not even having space at some point to fill. I will say for full transparency, there are four out of towners, but there are six kids whose parents do not reside here, but they work here. And so we count those as
our endover families because we've always had that staff members, kids who do attend here, they pay, but we do attend here. And so they stay with our endover because we say we own it. And often times about three times in the past nine years, those families actually then pay tuition and capital children here. So there are, they're not just necessarily staying for a year. So I really wanted to go over that. If anybody does want to copy this, let me know. I'll be glad to give them to you. Thanks, Sarah, sorry. Yeah, so that 51 we're looking at about 60 kids when you've been going to go forth in a certain zone. And we're early in the season, we're really still. So any questions for me? Are we looking as we're doing the environmental requirements? Yeah, pretty good. We don't anticipate right now that we'll have to seek. Sometimes we have to use out of town students to meet those grants and right now. It's early because we're just getting all those income things, but right now it's looking fairly good. So where is the world? Well, I was going to ask if you'd build one. No, that's not on the, no, it's not on that. We do have space and I will have to do some moving around, but it will go, it would go in the same quarter. Okay, so that they would share. Yep, yep, yep, right now there's a kindergarten right here. So we don't need that. Yeah, yep. No, I was just going to say on your upcoming dates, I just
went thing to add. Only because I know we broke forth. There's a music, like, state. Something and we have, I remember how many kids are living for five. Yes, the MCEF. Yep, yeah, whatever. I believe that five, now that you said that we have both chorus and band students, you're right, they will attend at the state level. They go with Mrs. Guardette. It's a really cool experience. They get to learn music, even that moment be taught by other musicians, other programs, and then they perform. So it's a cool opportunity, Mrs. Guardette, now I'm going to need students to go forward and then wait and open and I think, I think you're right. I think five. I don't want to keep coming in there. I think you're five as well. Going that day. So that's excited. Thank you, bird. Awesome, I do. Does anybody have any questions for Dale? Okay. All right, bye, Angela. There. If you go to the middle of your packet, you can see the expenditure report by objects. The numbers look like we're right on track when I review these numbers. Did anybody have any questions that they had? Have you had a chance to review? Is there something I can answer tonight for you? When do you expect to present some of the bus and transfers? I know that formally happens over the next month, as we get both from the exit. Transfers. In between. Yeah. Yeah. Yeah. Object. Probably April or May. I mean, I don't. I'm not seeing anywhere right now where I have to
actually look at moving money between objects. That's point. That's what we don't know. And Terry, I know in the past you had a offer that if you did have any questions to email you. Yeah, still. Yeah. Okay. Yeah. And even if you want to email me the questions, and then I'll be happy to answer you in the in the public for I just say to everybody has the same answer. Okay. Thank you. And I'm going to say no to with when we do the transfer. So I prefer to have those emails that was prior to and have actually received them on the night of the board meeting. Yeah. I'd like to be able to look at it. Or we go over. We'll make the part of the packet. Awesome. Okay. Thank you. Thank you. Thank you. All right. Thanks, Terry. All right. The liaison reports. I know we're kind of
still working on those little questions with the liaison, but I know, Bray, I know you're the school readiness liaison. And I believe you attended a meeting or now. Did you since the last one of them you're okay? All right. All right. When is the next one? If they're orderly, they're spotted. Okay. They're spotted. That's right. Yes. No, so I believe we have one more thing to say, bro. Okay. All right. Oh, yes. So do you think it will be before the new or meeting in 2017? Call the place. Happy to look at that. Okay. Well, you're looking at that. I'll just provide a PTA update. The PTA is fast and furious on raising money to build a new playground. We are at, I believe, 19,000. We very so far. And our goal is about 30,000. So we are doing very well with that. We appreciate everyone's health and support with that.
We have a trivia night coming up at Androbor pizza Friday night. I know some teachers are going to be coming and besting their knowledge. So if anyone is interested, take us for $20. We'd love to have you there. Game starts at seven. And we will be doing a pasta dinner on April 25th. That will be coming up. And we have some really great raffle items that will be starting to raffle off then. And then doing the second half of the evening of the hour. So our next, our next PTA meeting is April 1st. So thank you. April 8th. Okay. April 8th. Okay. So hopefully then, and the 18th. We do too. Maybe that's why it's now the 18th.
Okay. I'll make sure Bree has the right date. What's that? What's in there? Okay. That's our PTA meeting. Yes. Okay. So hopefully the school readiness. Hopefully if there's an update, I'm sure very little providers want to thank you. Okay. And I know we do still, does anybody have any lilies on reports? I know see I have HECO HETCHEN. See I can make. Okay. And we basically went over a significant amount of what could be future requests for our public work. So we've got a lot of stuff we do at home. And then, as part of the policy report, that on that two review plan that she has to submit to the state. Okay. That may require us to free or update policies. We may actually have to delete policies. So we're looking with that in April. Okay. Can you might have to, yeah, that's that. And you might have to replace current policies regarding personnel for one more month. I can go through the Delta series. And then we've got two other policies. Yeah. That are mandated. Yeah. That are, that are mandated.
And we'll present a vote over the next three months. Okay. One is about the age of attendance to change the birth date to the further five year olds. And the second one is about suicide going to. Okay. And finally, I know Turner is working on the care of our policy with other principles. So we might be able to get that for April also. Okay. Thank you. Sure. Are there dates when those aren't required to be updated by one of them is, they're required to be updated by June. So we have we'll try to understand them now on July 1. Okay. So we have to move by our June meeting. Yep. Now, what's the kindergarten policy? What is that? Just thinking into the conference instead of December 13th. Oh, sorry. That's a totally different. And about the waiver. So, oh, okay. How about this? For the program. Yeah. Jerry and Mike. I worked with Valerie on a mandate for the state of Connecticut and increasing educated university plan. We had to come up with a plan and submit to the state. Valerie. It's on the agenda. Let's talk about that one too. Yeah. Go ahead. So it's very nicely laid out, very clear, very concise. And the other thing we have to actually do is, and that policy, you know, about the extent that they just introduced what was something for that. And I thought the really neat thing that we have, which is a real jam, is we have two parts of the slide a very one for us, for our own professional development
is back to the job shelter. This is part of the whole hand. Thank you, Jerry. Great. Thank you. You're welcome. You're welcome. This is you. You guys are being actually signed these out of the library for their members. And where's the blue book? That's something. I'm not happy about it. Okay, okay. That's it. Yeah. No, no, no, here. All professional learning, most staff, can I round ourselves with those books? Check them out. And maybe come up with some other ideas. Great. So thank you, Valerie, for working with me on that. Thank you. And the newest ones there are the diversity books for staff to go along with what will be the policy on this plan. So there's about what 10 or 12 for there. I think there were 10 or 12 new ones in there for them. And there will be 10 for you guys. Who is two that you can take home or also up there, and then we'll be on the other side. Is there everybody in the book? They are supposed to get
it. So because we have to move it. Yep. We divide it into conqueror. Michael. What are we working on Michael? I don't know if you can have a bag. No, so what's happened? In general reading reading. Oh, we did it that. Correct. We are working on something. A way to engage better relations and promote reading. Mike's a great asset because he's a teacher. And so, you know, I mentioned before about grants expiring and we're really trying to figure out what the best way to do that. It might got some of the little things that we were talking about with the library. So hopefully that'll be on April. But he's been working. So hopefully that'll be on April's. How do we support science of reading because that's the big thing this year? Wonderful. Thank you. That's exactly what I was envisioning us talking about the liaison and what we've been working on and providing updates. So thank you for sort of doing that. Thank you for your work on that.
What's that? What's that? I said, I'm mine. Oh, okay. Okay. You're going to wait till them. Okay. All right. Wonderful. Okay. The next time you get a agenda is the executive session. So, I have a motion to go into an executive session. What do I have to do? Okay. So I make a motion to always choose that the executive session and invite Valerie and Terry. No, that's it. Okay. Okay. Thank you. All right. All right. All right. All right. All right. All right. So I don't number nine. I don't have a question for discussion item A is audit update. So I don't want to provide you a thing or okay. Well, Terry has in the year. Okay. So everybody has a copy of the audit. I know that it was presented at another town meeting already. So I know
that it's out there already on the town side website. The audit came back and it was good news on the town side in terms of some of the things that we had had as repeats. They were fixed on the town side. When I say we, I mean, the town of the endover. So that part was good. The audit itself was down a little bit sooner than it had been, which was also good. And so I know that that did make a town hall pretty happy. For us, we did have a couple of glitches and citations. We had a couple of glitches and citations because we have a new software system and a new business manager at the end. There was a learning firm there. You'll see there's three things that they talk about, the three things that they talk about in the audit had to do with just us making sure that we come up with the corrective action plan to address the issues of properly using the Edmonds, the new Edmonds software system. There was definitely some difficulty there. We've moved forward the corrective action plan to address the three findings from Mahoney and Sadel, in terms of making sure that our ledger was maintained in Edmonds properly will include utilizing support from the software vendor. It's been a year now that we've absolutely been with them and so we need to make sure that we have things properly posted in the accounting system. And so this is a finding. It's a finding that we agree with to do so. Terry will speak to you
just a second about making sure that she addresses that for per point. She'll just speak quickly to that. The second finding had to do with reconciliation that used to be performed outside the income system and now are performed within the accounting system. Again, there's that darn accounting system. So we need to make sure that there's stronger use of that, stronger support for that and making sure that the stuff that's entered into the accounting system is entered accurately and a timely fashion. And so we will use the consultant to work with the business manager and make sure that that's done moving forward into proper manner. And the last one of the things that needed to be corrected, statements and concerns we dealt with, the find thing it had to do with reconciliation at the end. The year and closing procedures have been challenging. The fact that this year's year should end on the time, we shouldn't see that. And with the auditor wants to see it to make sure that the trial bounds at the end of the year and we were expenditure reports and the closing procedures at the end of the year are complete up-to-date and utilized in a fairly effective manner but a time minimum. So this was sent over to Eric. Once this was put together this corrective action plan,
I did then consult with the auditor and say, you know, hey, are we adding anything missing anything? This is the good to you to address what you gave us as your findings and he said he does. It has consent already will go to Eric Anderson for him to submit and to the OPM, which is the Office of Policy Management. So then Terry will kind of quickly speak to what that looks like. Those are the things dealt with with the practice and the action plan and from our point of detail, what is that like? Going forward, we will be utilizing the help through the software system in addition to having someone as a second set of eyes on the information that is being generated by my office, just to ensure that everything is accurate going forward. Thank for our conciliations, Art Donald a monthly basis and when this year ends, we'll make sure that the closing process is followed. Well, but, and Terry will you make sure that the board is updated month, then when you do your financials? Yes, okay. So just the camera quick for. Finding three because this is, we're peated finding, so I don't want to. No, it's not. No, it's not. Three, two, three, four. That's, that's 2020, too. All right. All right. The recommendation, we're recommending the town and school districts are available for a regular reconciliation process. And it says in the end of the year, I would like to know when that process has been created or like does that process exist currently? If not, when is it going to exist?
I want to know that because I recommend it, but we do it. I want to know what's been done. Okay. On the board, I mean, on the agenda then from here, we'll be forward next to financial report. It will say update on the fact of action. Thank you. Thank you. Does anybody have any questions or on that? Yeah, actually, I know why it's screwed up, just so you know, the number on here does not match the number on here. This says 2022, oh, free. This is 2023, oh, free. On a few minutes, a lot of stage. Well, I see this, I think, because that is prior to your funding 2022, oh, free significant chance budget. So there's one, yeah, that one has to be fed. I'll let Eric know that so that when it gets sent to OPM. Yeah. All three of them should say 2023 or one of them. Let's not have any table on our audit correctly. Yeah. So what the draft has been sent to him. So as of the yesterday, so I will let him know more. All right. All right. Thank you. Okay. Next, I know super kind of side you think. Yeah. So I know that Shannon had alluded to this a little bit earlier as the Jerry Shannon was talking about policies that we might have to come up with and Jerry was talking about when we said we expanded the library to a book diversity books. Um, the ones that we were choosing, uh, the ones that we were choosing, uh, the ones that we were
choosing to put in the books that we were choosing where I started. So I E.D. stands for increasing educator diversity. And um, every district in the state of Connecticut was was told that, um, you know, moving forward, we not only need to have our policies in place, but we also have a state initiative now to increase the diversity of educators teachers within all of the schools. Now, the difficulty was, um, and, and I did meet with about 25 small district superintendents that I meet with on a regular basis. The difficulty is that I said, we have a problem oftentimes in small districts, um, just getting applicants. And so, um, when they do start to talk about, um,
you know, uh, really striving to increase the applicants of color, we have to look at our policies and our procedures and say, what can we do differently that we're not already doing to increase that pool? And I really wanted to come up with something that was not only reasonable, but realistic for us with our size. And so I promise that I didn't put anything in here that was just learned on a paper that we couldn't do. There are three areas that had to be addressed with the plan. That was recruitment. You'll see on the bottom there, um, hiring and selection and retention. And they gave us a template and they said, you need to make sure that you include these things on here. Your mission statement, your vision statement, your theory of action, which is an if then statement. If we do this, then this will be the outcome. That's what a theory of action statement is. What your diversity team would look like, even in a small district, you need to identify who that team would be. Even though we don't have a central office, we do still have to identify who that team would be. And then what your goal would be, who manages the goal and what strategies
you'll use. When it comes to recruitment, and we looked at what we already do, that was difficult, because we already do post our jobs and places. We already do have a housing place. Where we're advancing this is one of the new state laws says that every single person in your building, educator, who is on a hiring committee, needs to be a little bit further trained in terms of the, um, the background. Do they understand in plus a bias? Do they understand what it means to create an environment that's more inviting for, um, potentially, um, people of color. Um, and so the strategies for the recruitment itself, we are going to expand our network of where we place ads. If you look at universities, there are offices at UConn designed solely for students of color and, um, networking for particular jobs. And so instead of just posting it and sending something, for example, to UConn, we also have an include that office and making sure that it's posted there, their diversity office. We're going to make sure that we not only come up with a policy, a chance to alluded to before in terms of the solid thing, but our policy is great. But let's look at shipments and caves as well and see what we can pull
out of there to, um, ensure that we are in line with, um, actually the policies on school climate as well. We want to make sure that we utilize, um, some job fairs, um, they are job fairs that are, you know, more in line to an audience of more diverse candidates. And so because there's about 25 less that are in the same boat in terms of small towns, um, we're going to be able to do this together. And so I've reached out and said, tell me, tell me where you're sending to you. And so this is going to be ongoing. What are our indicators of progress going to be? This for me was the hardest, not saying what we will do, saying how we'll measure it. And so we're on track if the applicant pool increases and the increase is specifically a higher percentage of applicants of color. Not just we got five more vehicles to apply, did we attract anybody of color?
If we're able to solicit feedback from candidates regarding the recruitment process, whether someone is hired or not, who falls under this category, be able to say, you know, how did we do? What was where it wasn't to track you to applying in the end over? In hopes that we'll get an honest answer. Uh, maybe someone says, I, I looked at your student enrollment and I didn't feel that it, you know, was something that reflected a place I wanted to work. It's not diversity. And we can't control that. But if someone says during the hiring process, when you interviewed me, I didn't feel comfortable. I didn't feel like I would fit in here. Then that's something we can address and do something about. So I felt that that was a good one. Regular discussions are occurring with all of us in the community, especially during the recruitment process. And documenting and keeping track with fidelity of if we're able to. You said community be away in that one school community angle. So there must be a manual in order. No. We, oh, yes. We will have to manually update them on the implementation of this plan. Now, for us, unfortunately, may look like we say, we have no openings. We were able to post any positions. We have no available teachers. That may be what I have to tell but at the end of the year, they say, hey, how many positions did you have open an I say too? And they say,
how did you? I need to be able to say to them, you know, what we did this, this and this, and unfortunately, we had zero openings. That isn't measure for us then. And they may say to us, okay, you know, potentially, you could do something else. And that's when we would reach out and say, what else did somebody else do? I looked online, by the way, there's a dashboard on the State Department of Ed website. And it's been 15 years. We've only had one educator here who falls under any sort of personal color. From my student teacher perspective, how are those, like, is there anything with recruitment for student teacher? We don't wish always our student teachers. So the best that we can do there with the University is to say to them, hey, we are a student population with only 10 percent
minorities. However, we actually are asking you. And I'm sure a lot of other talents are going to as well, but can you please consider sending student teachers here that potentially might have been a little bit more drawn to an inner city because we would love to have them. And so we don't pick them usually though. They just assigned them here. So I'm not sure how much saying you haven't that, but we certainly can let them know at the start of every season. This is part of our plan. And we encourage you to talk to your student teacher candidates and encourage that. If they're live close by, you go to consider a little bit. And so, and that's a variety. It's kind of to produce some of those student teachers. They're looking for placement step focus on specific grade curriculum, materials or topics of the program. So that doesn't align with what your school is doing. There's another poop in the detergent. It is. And that's why I say we don't really have control over that. It's not that no one wants to go to a small town too, but if somebody lives
in Waterbury, you're not necessarily going to be a should kind of even forget. And also with the lack of turnover in our school, they're not really stepping into a job. And I'm sorry, Sharon. Yeah, that's a good point. And I'm sorry, but you probably have said this book. This gets reported to the state of the state of the state of the state of the state of the state of the state of the event. Okay. And this is new. This is the brand. And yes, this is brand new. Okay. So every year where we report what we've been. Okay. This is due by Friday. But the policy that supports this, the board has time. And that's why when Shannon and I met, it's like, we want to be very careful because we don't want to write a policy either that we can't live that. So this is going Friday. This is going Friday. But the policy, we want to look at what's wrong with ours. And there are stuff involved with ours. And let's look at the time. Let's see how we have things. Okay. We have to look at resources and just be honest with our stuff. What we have to do to make this happen, additional postive locations, context, secure, potentially, you know, allocating a staff member to attend to those recruitment affairs. And sure, that costs money to send someone because you need to sub, we have to do that. We have to look at our procedural handbook, make it available district wide and then say to the staff here, hey, help us diversity team. If you were a person of color reading this, would you find we're missing something? And have a marketing tool for recruitment affairs. And really be able to
use that as to why we would be a place to draw somebody to work here. Mitigation and I won't go through all of them. We get to the others. But risks of mitigation, that is the section where you said, this doesn't work. What are you forcing as a potential reason why? Timely posting of the positions to short me up on time, understanding that applicants that don't always disclose their demographic information, and they don't have to. So if we get applicants and it doesn't stay on there, they do not have to disclose that. Maybe our policy is instead of saying, well, we're going to find out by asking them, maybe if we've only gotten 10 candidates said, we think potentially, somebody's not to disclose it, and they might be, maybe we make a concerted effort to interview all ten of that. So that nobody is unfortunately disqualified because we
didn't know whether they were a person of color or not. And so we rarely get more than 10, where we could say, no, we're just taking the top three and interviewing them. So I would rather interview 10 and say that there's nobody that is turned away at the first round. And we can then say with fidelity, we have made sure that everybody had a legal opportunity. And then communication engagement efforts. When we move to hiring and selection, this is where Jerry mentioned, we've now created the library of written and online resources for hiring committee and other staff to increase diversity awareness. And we went through really hand-taking those books. So that's they are here to be able to staff and be able to, you guys, if you want them. And they will be a source of resources prior to a hiring event. And I say hiring event because we don't know what will happen here. We don't do it up in regular or not doses. The State Department of that as of this year also has a mandatory video which is 80 minutes long and everybody who's on your hiring committee, it deals with implicit biases and it deals with diversity. They have to watch that now. So Taylor, one other staff member and myself have seen the video. And so moving forward as we go through a hiring process, anybody who wants that committee will in fact, including if it's a board member, will be required to watch that video state video.
And then a review of the interview process. We end questions to ensure that they greater reflect staff and student needs. And then to provide professional development, not just books, but making sure that every year we have offerings for staff and we can make sure that all staff, not just anybody that would be hired in the color, all staff have offerings that are diversity equity and inclusion related. You can see down here, that is the portal for the State Department of that online resources under resources required on the bottom. And when we move to the last one, I don't go into this quickly, but when we move to the last one, then we look at retention. The goal there is to ensure new culturally and racially diverse people are hiring and maintain positions in the end over, while feeling that we are welcoming in response to working and buying it. So under retention, it may require us, should we hire somebody who says, you know, I actually feel like you are lacking here. And I don't feel necessarily comfortable speaking with another person since I'm the only person in the color that works here. At that point, I think we needed to make a commitment to where would you feel comfortable,
because let's get a mentor. Would you feel more comfortable if we called you, Connie, had a mentor, would be a more comfortable, and let them be able to. So I haven't cited on here where we would get that mentor from, because I think that might vary. For example, who was a teacher that was hired that was a gym teacher? Well, we may find a gym teacher that's willing to venture them over and above what we've provided for new teachers for the team program. And I think that that would be our responsibility. If at that point, they didn't necessarily feel there was a person here that they were on the same page with it. And so on that would be new for us moving forward. Last on there, crack and ease of not do offer on a regular basis. They do offer resources for our region. They are regional educational resource. And so we haven't had a need for it, but they certainly do offer it, some are free, some aren't. So the required resource for us, then, would be should we have a new person join our staff? And they feel as though we don't
have enough included, would be to support that person and say whatever days that they wanted to take through crack and ease ton, we certainly are a favor. So I do feel like this is something that for now is realistic and reasonable. And I do think that moving forward, we would need the feedback from candidates, from people who were potentially fired or from our existing staff, and flowed through DEI training, before we would know what was missing from here. For them to say, you know, you guys are going to think of this. And then we would annually be able to adjust our credit. Thank you, God. Okay, so we need to go on this. So can I have a move?
You do, because when I submitted on Friday, I've already submitted it in my other town. And so what I didn't realize, which is why I said that we're going on here, is they not only ask a question, does your board approve of this, as you have to put the date, that's a board approved and that move to approved the ID policy. Second plan plan plan plan plan plan plan plan. Thank you. Thank you. Great job. Super generous ID plan as per cent. I go second. Okay. All of favor. All right, seven zero zero. Okay, I'm sorry. Second. Caitlin, can you just tell me who seconded that motion? I'm sorry. Caitlin, great house. Thank you. Thanks, Dawn. Sorry about that.
Okay. And then next item is the IEV policy, which. We're coming up. Okay. So we're coming up with that. So when will we get, when do we expect to have something in writing to look at April? Well, the policy, remember, follows our same procedure, which is first read, second read. Right. So April would be a first read. Okay. So April, it'll be on the April. Okay. So. Okay. All right. Item D to capital projects update, discussion and possible action. So as Val has mentioned, and there has been a lot of discussion in other board meetings about capital projects, specifically, you know, to our school. As you know, kind of per the town request, we had given them a letter, outlining our top three concerns, which was the plumbing, the elevator and the driveway, all the parking lot. And we did provide them information regarding the plumbing. We did provide them information regarding the elevator, about to get a quote from the elevator company. And obviously, they're well aware of the parking lot. So in talking with Val about this, and to get some better clarification on exactly what what our needs are and what we would like to see versus what has been discussed in these town meetings, I thought that it would be, and again, with your approval, I thought it would be a good idea for me to meet with Jeff O'Wyer and Mark Franger to nail down exactly what it is that's
going to happen here, whether it's the plumbing, whether it's the driveway, whether it's the elevator, so, you know, with that, I just think it would be a good idea to just have a meeting with your permission to outline all of that, and to get from you all what it is you would like me to ask them. So again, we have a clearer direction on what it is exactly that's going to happen. So this has started a new question I would add up is, yeah, when we voted on the driveway, I knew nothing about the elevator at a point. Obviously, to me, bathroom is not working would be the priority. That happens at the end of last year when we voted on. I mean, I'll be honest, I didn't know what you think about the elevator or plumbing until it's on in that way, which is a problem. Well, we shouldn't be hearing about concerns like we have bathrooms that don't work. When we're submitting it, we're just going to be excited to do it.
Like we need to know that before hand, so we can address it. But, I mean, I would prefer, I guess, to tell it's not here, but not tailored, but it would seem to me, but plumbing would be our priority. Try away from the elevator, makes me concerned because it's not an issue until it is, and then we have somebody here who's going to need it, and it does work. And then it gets really expensive. We have to make it in this way. Yeah. And if it doesn't work, now we're actually by lighting walk. You know, we're breaking the law because we're by lighting an A, but not in the access. Those would be kind of my, I want to ask, I guess, that could be what we're working and get there and put, but I think we also will give this on the liaison thing. We need to find a way, so we're not waiting until we have problems that we hear about. That would be my greatest, I don't know where. But I like to go around the room. So, God, I guess to me, capital projects in general, I mean, I know even when John was here, like we talked about asking board some kind of plan or like a letter of where things stand, would it be appropriate to, perhaps discuss like a quarterly capital update, whether that comes from Val or comes from Steve, where that comes from, but just so that we are in work. I think that will kind of tie in with
the liaison role, but I think the question I'm putting forth now is number one, do I have your permission to have a meeting with Jeff McGuire and Mark Bringer to clear up confusion? And if I do have your permission, what do you want me to ask? So, that's what's on the table, and I think what you're talking about, I agree with you, I think that goes along with the liaison and having that update, whether it's monthly or quite just the round Robin of between us and the Board of Finance and the Board of Selectman has been every single time back to, we want to plan and place before we're going to do XYZ policy or set up, you know, this account or put money, like we want to plan in place, right? And then tell there's a plan, I still, it's going to be this cyclical discussion, but what's on the table though is now the driveway, the elevator, you know, and there's just been this discussion, and back with these town meetings, and I know that there's been a lot of confusion, and my, my offer is to have a meeting with them, and, and to tell are you looking for a mobile, the way you do this, or just somebody to say that, so I'm like,
any, is there anyone here down the corner to go or maybe them? Well, like, I guess a lot, I tell them, going away, each set of town is, I feel like these meetings that have taken place in the past between, you know, the heads of boards, right? They seem to happen and then go nowhere, and I know we have been so policy that Robert and Shannon have been trying to work with, like to me, like, I just, until we get a policy in the place and how we operate in relation to these types of things, I think you're just going to get right back to that whole game of what do you really need for it? I would, but the Board of Finance made it very clear, but they don't want a policy, they're not going to vote on a policy until we have a very clear capital plan written out, not just a letter. That wasn't, that's not what Ryder and I had been
discussing. They, I know that, but that's what Mark, like, that's what was discussed in the meetings, surrounding that. That was discussed at the, not the most recent, no, they're going to be a forward one before that. Yeah, because the most recent one, it seemed like what became the most clear was that the idea of what the account was on our Board of Ed side, the envisioning of that, was very different from what the talent was. The envisioning of it was, meaning, like, the talent was, like, to put money into that as well, towards capital projects, not just a place for us to, like, leftover money so that we can save it for capital projects. They want a talent account. Yeah, that's what they want to policy towards, which is what Robert and I have been working on. To change it. So I don't, I think we would what Michael saying, like, I think a meeting's great, but it's very frustrating that meetings continue to occur and nothing happens.
I agree. I agree. So there's a lot further than that. I agree. I agree. It's every month turns into every month and then it's another month and another month. I agree. I agree. So last people, it's said a letter though and it did outline what the three top things were that needed to be considered for this budget season. So you have expressed to them what your top three items. But what they asked for several times has been, like, a two-year plan, a five-year plan, a ten-year plan. Fun, realistically, it's going to business stress that. Yeah, right, right. So it's not like this is something that's average, but I just wrote because we are on this Capitol. On the short term, like, we have batteries. Don't work, is it correct? We do now have batteries upstairs. Yes. Okay. We have batteries that don't work. We need to fix this, and I'm 100% with you. I've been tuning this one for a couple of years, but I also think we need to get batteries for this, like, a seven. So I personally, okay, with her having us meeting, I'm trying to tell you, get a bathroom, and in terms of legal, let's get this, whatever we need
done to get our plan together and move forward. But I don't think we want to stop giving this stuff. I don't know that we need the mission, so this week, on the meeting between Board of Assessment and Board of Finance, because we have something in our property that needs to be repaired immediately, that's not going to be, to me, it's not necessarily a capital improvement. It's a repair to be existing. I mean, what are you talking about plumbing that are understood? When we're talking about repair, it's aggressive. I thought that was a long day at need. That was when they asked us for our three, when they asked the Board of Ed to provide with their top things that we wanted done, we included those three things, the elevator to plumbing and the driveway. So in evaluating that, and again, we decided to get them the money to do the driveway. I don't think any of us realized, I didn't know what that time, and they didn't make sure that time. The plumbing was an issue. I think that now does take substance, so that would make sense for that to be what they focus on in my office. I have one other concern that I'd like you
by the talk about. That is that I do know, because I have followed their meetings, and this doesn't really have anything to do with us, but it has to do with our ability, is that there are plans for upgrades on the building that weren't on our list. They are a perfect, I would like you guys to be able to address with them that those have become priorities, and I'm not saying they shouldn't be, I mean, nothing negative toward our crack, but is that going to be then where they say, where we've already done some stuff to the school? We've never asked for them. But they have it, if I get to do that, our part, right?
Yeah, but things. But with the moment that they say that, there's we will, but right now we're assuming that they're going to say that and throw back in our face that they're doing these operations of school. No, we have already received, but we have already received the documentation of that going to be happening. Well, yeah, but then they're going to do it, but we haven't had them say, well, we're not going to do this because we've already upgraded your school. They haven't used it that's going to be a conversation going to have with them about where are the priorities for the projects because I absolutely agree with you that the number one priority has to be the but I do know that the proposed budget, because I watched the meetings, the proposed budget is to put $100,000 aside for our project. Yes. And so that would need nothing else done. The $200,000 is what the cost for that estimate would be for the plummet. So could they talk to you guys about, is that definitely where that one or three is going? Are they done and then put 100? Are you guaranteed the plummet? Yeah, I did have a question on whether or not that was separate because when I've seen, I don't think they've recommended to them that they put
$100,000 into the back row. Yes. I don't know what that was. Inclusive or an inclusive, but then the chat that we had sent over or exactly. That's separate. That's separate then. I can't imagine clarity on that. And you know, it's the 50,000 that's going for the gym. We're going to be considered a school upgrade. I definitely think you need a player vacation on that. Where is that going to come from separate money? Is that, do you know what I mean? Because... Oh, I see. Well, we definitely have a more capital fund, but because it's not being requested by the school. No, I thought that was a little tab left for it. I mean, that was my impression. Yeah, that was a way out of you. Because yes. Yeah. And parts of America first.
Yeah, so that's what you came to say, I think. Yeah. And that was so in terms of re-happing, like, great. All of us, like, yes, have a meeting. But I, I still stand by saying, I think it's really important that we have a written plan for capital improvements. And I think that you can have that meeting. But I would say here and now tonight, like, we need to decide how cool and have, like, a deadline for when. We should go to F1, we over what I can. Yeah. That's on. That's the question. This is a past. Yeah. Where I like to be on, as what I'm basically about, on the ordinary circumstances, all things being important. That hundred and three thousand October. What budget? It would never really turn it all over until it's back to the town. And they would do it as they saw fit. We also had the option of the two-piece design design. I'm not just in that, I can't write now. 184. What's 75? Yes. I'm telling you, so we got it. 175, 182, something like that. I'm looking at your enrollment before. I'm looking at your your projections to the point of years. I don't know how you feel about the quality of students that could possibly be put in very low before you have to break it into two pieces and how you want to know the staff. Here it is, March. We went talking from now to the next school year. What did you do? I don't know if you're going to get influx of kids
that are serving very well. One great value for kids who love their kids and them from children. So that's a course break for next year. And you have a two-three combination. So as a parent, what would you be comfortable with for a maximum number of students in your child's classroom? I don't know. I'm just still on the facilities on capa-product. I think you're saying that money potentially should need to go towards something. It might be a lot easier. It didn't anticipate now because you have either kids with major needs that move to the town and are in particular grade level. You may need to hire a power. I'm just looking ahead. But I don't think with the University of that account like that's really what we have. Because if we have an influx of people, I mean we also have an influx of taxpayers to the moving in the end over which point we need to go to them and say that we need more. And we can give them a corporation as far as, you know, I know, we
could sit, we agree with some of the money over 120 to do the dribble. And obviously we're here to do one. Now we're sitting at six months there. There's our 103. No check, no drive way, no. We might as well just, you know, taking the last few months, I guess, just not doing. We're just given the money to the town. Which, I mean, is that what we're going to do? I mean that's I mean, now what happens with the 103? That money gets returned to the town. You guys have specified to them. You want the driveway with it. Right. But that's where you have to have a conversation with them because if they have specified of multiple meetings, they don't intend on using it for the driveway. So that is something that the seven of you guys need to work on with them because you have a food gift for that. And if they say no, we're using it for something else, that it is certainly something that you guys have to talk about with them. Right. Because you're right,
you have a food gift for that. Right. And the board of finance approved it. Right. And then everyone knows where everybody approved it. So the fact that they're going back on it and saying that it's not going to be used for it. That's why a meeting needs to happen to clear up this confusion. So Jerry, I just want to make sure I'm clear on this. So you're saying that if that's true, I don't want to speak for you. So tell me if I'm wrong. Are you saying that you would have thought that should have gone into our other reserve then? Okay. Something else comes up. Everything more people. Okay. And it would normal. And we didn't ask for a driveway before we knew that we looked back from problems. Or, I don't think that's a problem. What the little board would we have? I wouldn't have one. What would we have done? We have a hundred and three thousand dollars. It would have been 80 that would have been an hour ago. And we would have asked. Right. We would have asked for a finance. So that is, and then 25 would have gone back to the town. By the way, I did this looking at audit. The balance is 174, 174. Thank you. Matt, my mind still goes back. I just, I eventually, I just want to get to a point where we have a very specified process that is agreed upon on how to handle these situations. And I frustrated which I'm sure some of you were all of you shared that frustration with capital of sub-perturnees
and attempts to get there, still having meetings together, but not seem to really ever make progress on it, which is extremely frustrating to see that happen. Yeah, only brain. So, not having been, but it sounds like we owe something. So part of this is on us because we owe capital plan to follow. Yes, a process needs to be a place, but it's on us to grief this. So, understand this frustration, but we are the responsible for the frustration. So, next agenda, it should say, break capital plan. And then grief, even means I'm yes, we have a meeting, try to clear up near term, but long term, it's on us. So, let's get it done. So, free to that point, not that there was never a co-capital plan. If you look at the last 10 years, the facilities plan has been a plan between the Board of Education and the School, simply because if you look at the charter, the charter says that you guys decide on capital improvements for this building. You guys, according to the charter, don't go to CIP. And this is the charter. You guys decide all of those things because you only have an operational budget. And so, it's not that we owe them. And I understand that the agreement has been now moving forward, that you'd like to share that with the town, absolutely, which is why it's the last letter, did say, hey, we have these three things. And we have to be better now at saying, we were going to give them a plan, but it wasn't that that plan has been alluded to them.
It's that they're now saying, we know you don't have to give it to us, but we'd like you to share it with us, we'd like you to go to CIP and policy-wise, that's where you guys have to have that conversation. That's being kind of the obstacle of the charter says that's not the way you do it. And the town of saying, please do it that way. But that's not just weird internally. I know, I'm not as agree. I have asked for a capital plan, or since back when John was here. And I got the spreadsheet that he started working on four days before he quit. So, I'm still frustrated with the fact that I don't have, you know, we should be able to project everything, how the usable and the glide, we should be able to have an idea of 15, 20 years from now, we're going to have a place of boiler, we're going to need a room for we need, and all of this stuff should be forecasting me. We haven't gotten there for you, you are 100% right. A lot of the blame is, you know, grab a mirror to leg up, I've been on this board for, but five years, I should have driven it forward to get it done. And we as board, but now is the opportunity I think to do it. And you're right, let's get it done.
So, you do a capital plan, and that's what we follow up. We do everything we're supposed to do. What do you do when there's something? Rears are needed. And you have a repair that you have to make it, but 200,000 will be prepared for a pump. I think that's where the idea of having a capital fund comes into play. So, you have a plan of like, what you think you're going to need money for, but then the hot water here flows and like, okay, so maybe that boiler didn't die when you anticipated it to die. And you're putting money in money. This is how you think it's going to be. Yeah, I mean, this is how, this isn't like we're creating a new process here. This process is used. Yeah, I do, yeah, this is what I hear. You know, I forecast issues and then sometimes something happens, but you deal with it. But you have your best plan, you try to execute to that plan, and then when something changes, but there are done just the work clear. I think there's two there's our internal process, which is what I'm going to talk about with me. That's underneath. Secondary is the one that Shannon is working on the robber, which is that process is still
in process. So, both of those are taking away, there comes a point where we need to, yeah, I can, yeah, get out the pot, I guess. Right, and my impression though is if we come with an internal plan, it is going to go a long way to smooth over those other issues. So, why would we just not do it, I guess? And we met with Steve, the custodian, and started that, that's where her information from the letter came from. So, we have started that process, which just got a move further. Yeah, that's where her three priorities came from, was meeting with, and Eric was there as well, from the town. So, that is where we started for her to get that letter done, was to start that process. Right, yeah. Okay, I want to read please. So, what I mean, I still don't, I mean, do you think it's appropriate? I mean, I just, I guess it's just, we all voted, the town voted, the warfinance voted, that for that money to go to the driveway, and now the border select and it's saying it's not going to the driveway, and I, and I re-wose Steve, you know, when I voted on the driveway, I didn't realize that the plumbing was that bad. So, you know, we have three non-functioning bathrooms, we have enrollment that's if we say, does it make sense, you know, to do the plumbing, but I don't know how that works in terms of when everyone's voted on it to
do a driveway, I don't know how you can go back and say it's not going to be used for the driveway, and that's where I get hung up on that everybody voted on it, do we then have to vote and then they vote, you know, and you like that whole process, like, is it a whole other voting? But when it's, you know, it was made clear that that's what the money was going to be used for, and again, this was my idea to have a meeting, I talked to Val, you know, when it was on the agenda, you know,
and her and I talked and, you know, and that's what, you know, we had, I kind of come up with, I said, well, you know, can I just leave with them? And so, but that doesn't make any sense, I mean, you know, I'd like to kind of get an answer. Well, I think that, I mean, just generally, the other thing about it, what we voted on was for an amount that is now different, like, everything about that is now, it doesn't make, it doesn't make, it's all changed. But again, how do we, and we've been converted, and so that's a whole other, you know, again, how, I think we need to vote to unaccommodate, that would be, and then to vote in a separate matter, for to, to, to, otherwise, direct the money. And then we get with the question of, is it our product, and to do that? There's a board, there's a lot of important finance, get to tell you that we can't do that, which is what they've said. Right. I don't know, but you're plumbing it, it gets to a whole issue, is plumbing a capital investment, and whatnot, well, we need to repair our format, because, as you've said, we have three, we use a whole lot of things, right? Is that a repair issue? Is it a capital improvement issue,
you know? I don't know. Irrespective of that, it also costs double what we, right? I just don't know, anyway. They're currently right now, this is what Brad and I have to talk about, and I'm also there intending to put it, as they're looking to do their budget, yeah, $100,000 into a budget for us. Yes. So that, in addition to the 103, should be able to meet the plumbing issue. So that's something, like we already talked about, that I will not clarify a petition about. Right. But then, does it go through CIP? Does it go through all of that? We're not, this has been a real frightening point between Robert and my discussions, which is we're not subject to CIP. Right. When we did the prior policy that we have proved that the border finance did not approve of, because they had a different idea of what the policy should be. Right. We did at CIP review in there, but the border finance could then decide to or not to pay attention to CIP's recommendations. And I'll just add, having sat through the meeting with Jay Tuddle a couple of weeks ago, the town does have a very straightforward, you know, key currency to the CIP, yes, is required to. To basically present, you know, we have this truck, it has a 20 year, 30 year life expectancy and right now we're
year 17. So they have a total list of all of their equipment and capital investments assets. That is the only one that has to have. Right. Well, we have to list the assets of CIP, up the artwork, figuring out how long it would be. We have to hand over your time to make sure. The one that you don't care and they think you bring up a great point, one, I believe whatever it is we're going to do with this, we need to involve the auditor or somebody up the front to figure out to make sure that we do it correctly, if I want to read that. If we decide to. Well, whatever we're going to do it or if they're going to use for something else, I don't want this to be something that is if we voted that it was going to go for this and it wrote a check for a certain amount, now it's a different amount. Like how this all works, I mean, you involved the auditor. It was like in my brain, yeah, it's it's that check was intended for us because of your purpose, right, for us intended for reparturing law, and now that it's not happening, because the amount doesn't even allow it anymore, would that check be bordered in a sense? Because we just thought,
right, so that it actually doesn't exist. Correct, right, it goes back as a surplus. So, yeah, so I mean, that check is no more. So, I mean, it just becomes a surplus. So, we're trying to all type of things through all the unencumbering. You just need to take to the realm of scap Hades with the other forwards, correct that. So, they don't, they aren't going, okay, well, where is that? Or are we going to do something? But then, for then, I think the surplus does it have to, are we putting into 2%, and then giving the other part back to the town, or are we requesting that it goes into the capital of that and change to us? Right, that's what you guys have to do. I don't know what you're going to do to get it guaranteed to us. You can't. You can't now. You can't take refuge as the one that you saw out of the border by the end. Put it in the 2% and give them the rest. Or, we can ask them to put the entire thing in the capital of fun. Yeah, those are the things that you want to do, right? Oh, well, the third option is we just get into the money there. So, well, given that we know that our funding costs, we still want to do that. No, I'm saying, those are the three, well, that's what's going to happen if we don't come up with that. But I think in a minimum, having the surplus to have a conversation at least with Mark and Jeff, they go, find out, you know, what their intentions are, you know, discuss possible even matter like they, well,
or they still expecting this. Yeah, what are like, how are we going to fix our vote, what we need to do? Yeah, last quarter, so like when we didn't have believe it was, if you watch the recording, they said something about wanting so us to go to CIP about the money. So maybe that could all be kind of done. Yeah, figure out whatever the process is. So you continue to do we as a board need to, I mean, I realized we can't vote on it, right? Because you didn't break, or you broke possible action. Do we as a board need to vote on what we're doing with that 100 and 3,000? I think we need to get clarification on the first prior to vote, I mean, prior to that, but the conversation and if it's a timing issue and we have to do it. Yeah, it's over. That's what we can't reallocate it from last year, budget yourself, because the fiscal year is over. Okay. So it's my understanding from the auditor that that chef would go back just like any end of the year for us. Yeah, when you have a surplus, it either all goes back to the town, or you request they go into the 2%, that that's the only thing you guys can do. You can't say well, we're going to back to you if you do this with it. Can we can we
reallocate it? Yeah, we have something to reallocate. They put it into their capital. Sure, slow down. That's right. The only thing you get to do at the end of the year with all these surplus is to say it's already covered for something, or in the back of the year, or ask to put 2% in your 2% level. We already uncovered it, but not anymore, because that was, since that is no longer an expenditure. Okay. Okay. All right. So asking basically the 100 and 3, so okay. So it doesn't eat, but if we don't even know, I'm just trying to think like, does it make sense to have this meeting? And then I come back to you guys and then we... That's why I'm asking, like, should we not? I get she's saying we can't vote on it, but we still, we still are asking one where you're the other, right? There's a choice before not money goes. Well, there's actually third off. We could request both. We don't have an 80 end of the 2% and we're requesting to put the balance of the other 23 end of the gap of improvement. Yes. But then then when you get to the point of, are we doing this plumbing that needs to happen? You think it's still pay a one group. We could pay part from that and the town will pay the other part. You can pay it out of there, out of the 2% so we can do whatever we want. Yeah, because your percentage is...
I'm just going to add to anybody's any other entities for it. So we can pay part from the 2% to the town and then the town pays the funding. Oh, the petal will save the project. We went back to the whole group. The capital improvement fund is on a town side. Our 2% is that. Yes. So I know. But the question where I know what happens when it is, and this is why I think internally we need a policy that says this, is we have a defined what a catalyst that our capital improvement is. In this particular, is this maintenance our capital improvement. The plumbing broke in. Right. That's not a capital improvement is, you know, a new life. But this is an old building. This isn't like a faucet. I mean, this is a $200,000. I mean, and that's the other thing. It's not a repair. It's a... It's... It's major. Yeah. Yeah. Yeah. Because that gets into there are a lot of other things. And I have questions about what specifically regarding like, what are we doing on our P's? Are we going like, what do we have a threshold for those, which point we get? So we get to measure the price thing. And who, and my concern has always been, and I said this, we don't have, like, no fence. It didn't look what you submit to your resume. We were iron super-denters and go, hey, I'm a building experience that you have. You know, how many air initiatives have
been sold when we tailor the same thing? And don't really care how good she is for the rich. Um, they have those people on that side. Yeah. So finding a way to engage them is beneficial to us to make sure that A, when we write the scope of work, because I will tell you right now, any contractor and the plan that is going to do exactly what that says and not, damn thing more. Yeah, that it makes sense and it's not, you know, as much as you would write a grant for someone else, and it's somebody who knows about plumbing that's writing the scope. And it's $200,000. And then all of the things that cover us and need to be covered are in there. Who do we have right now? If we do these kind of things internally, that we're going to lean on to do that. And I like Steve. I don't know if it's Steve's like that guy that can do that for him. So I just want, I would like us because of anything that's financial or responsible thing to do to engage the resources available to us, which happened to be for us the time. That must go. Well, C.I.P is meeting next Thursday. Okay. So I can absolutely depending on what you want to do
in the time of the day. I just share a meeting. I can bring this issue to C.I.P and get there and put also. But I actually do it. Yeah. Anybody can come to C.I.P? Okay. I like the idea of doing like that more efficient capacity spending public meeting where we need issues could be brought up and talked about just for you in transparency. I like that approach. All right. You want to hear a vote for me? I mean, yeah, again, I'm just trying to get some clarification and for, you know, the confusion. So I mean, that was my goal. But um, but I guess I just don't understand what's going to happen next Thursday. I'm still lost. I'm just a lot of, I think we're talking about a lot of things here, but what are we going to do with the one on three? And so, I mean, I'm happy to go to the C.I.P meeting, but also according to the chart, we don't have to go to the C.I.P. So, you know,
so um, okay, that's fine. I'll go to the C.I.P meeting and we can kind of talk about, okay, all right, and then let's go to the next Thursday. Okay, yeah, yeah. We're all the way in here, so I'll have to go to the C.I.P meeting. Okay, okay, okay. And then we go to the C.I.P meeting, so that meeting, please, that's that seven functions. Yes, okay, yeah. Okay. And I'll get it on me. It was all public, right? So, I will try and attend it. It's not Zoom. It's okay. Yeah, okay. All right, um, moving right along here, I'm E. Lee is on roles. Okay, so I thank you very much to Caitlin, to Mike and Jerry's from Brie, to Steve
Shannon. If you could just hear the policy and the C.I.P, please, on, um, so what you have in front of you is what, um, again, what Caitlin and Mike and Jerry, Brie and Penn Steve got to make. And again, this is just kind of furthering, you know, our discussion about what we kind of outlining and getting a better idea and understanding of what it is that you can do as one of these liaison. So, um, rather than kind of looking at this and kind of picking it apart tonight because, you know, you're just seeing it for the first time. What I would like for, um, you know, for Mike and Jerry and for Brie and for Caitlin and Steve and Janet at our April meeting is to kind of present, present what you proposed. And then we can talk about it and, um, decide, um, you know, just decide on the language and, you know, just keeping in mind, um, you know, you're a liaison to the Board of Ed. You're not,
I don't want to say this, like acting, you're, you're not taking, you're not acting in the capacity, you know, and, and representing the Board of Ed, you're, it's a liaison and you're, you're representing the Board of Ed, you're not representing, you know, the town. Um, so, again, take a look at these, um, and then, uh, the April meeting will have more time to kind of, um, look at them and really kind of nail down the language in these. So then going forward, when we have somebody new and they've been selected to be the communication liaison or whatever, we kind of, you know, give them this information to say, okay, this is what, you know, this is what the Board of Ed is. Good. It gets, uh, I had a question earlier about the use of the liaison, yeah, really what we have previously called it is, uh, for a lot of better familiar points. So, um, so that if anybody in the community or whatever had a question in that Board of Ed, that was giving a sense to the questions. Okay, so I don't know if it's really
anything on the whole or, well, I don't know. I mean, you know, like, we, I'm really made out of the CIP, which means I obviously have the right to get information and share information and whatnot. But we used that word two years ago, but, okay, what Celeste just said was to clarify it's a liaison to the school community, not to the other two boards. In your case, the board picks the liaison, right, dissociate, yeah, key, okay. I think in our, like, we're, because we are too small, we'll have committee, we're replacing committee. Well, that's right, yeah, that's something to do. Part of the A's are, uh, are, basically, are something to do here. Yeah, right, you're in one point one month. So, I mean, what happened? You said, I hope that was it's not real life. Three, every month. Yeah. So, they do it, man. So, if so, Shannon, if you can just get to me, so at the next board meeting, so for everybody, you know, again, you know, just present what what you have thought this is, and then we can talk about it, and then hopefully really kind of to get a better idea
and understanding, and then put it in writing is what it is, those roles are, all right? Good, all. Okay, comments from the public, nothing. Okay, my husband sounds bad, we should have turned. Okay, is he naked in the moment? So, my husband sounds bad. Um, okay, so are there any other other action items? And if they know, okay, all right, upcoming board meetings, uh, so the next one is April 17th, and so far, I have written down items for next meeting is to discuss the fourth classroom for the 3K, uh, to present a liaison, uh, language for 10. It's for vacation. It's in publication. That's why we moved it to the following. Yeah. That's, I have the free K-4 classroom, the liaison, if it isn't anything else in my opinion, policy. Yeah, the, okay, the, the first read on that, first read on that, first read on the K-change. Oh, policy, if you have that, yeah, these, potentially out there, see a few results to add participation. Yeah, okay. And then for Terry transfers and email that prior to, so that you could vote on the if she asked them. And then under financial report, the new thing will say updated
corrective action. Yes, please, anything else? I'm not going to go in for him, plan. Well, yeah, yeah, policy. Yes. Well, you haven't, no, no, no, no, no, no, no, no. I don't mean policy. I mean, plan. Oh, they are internal plan. Yeah. Okay. Okay. Okay. I think we need to get that on. I think the guy is something, well, I know if you're okay with the show, you've got the other ones. I can, I can work that is silly to the aid on or whatever. I think that would be okay. But I can start at least to draft our internal policy. I need to check what I think there might be might have something in there. Not, not policy. I mean, like, I mean, like, a two year or five year or a ten year. Like, with the town, I think you like, yeah, that's what they did. They didn't say that. Yeah, but that's what they did. Okay. Now we like, and like, having the echo pan, I mean, a plan to have the plan. Like, to give ourselves deadlines. Yeah. So that's exactly. Okay.
All right. I get a motion to adjourn. No, no, no. All right. All right. So I get second Jerry on the favor. I have seven zero zero. Thank you. Thank you, everyone. And then thank you. Thank you. All right. We have a question. Good night.