I think so. All right. I think that may be should be going down. I think that may be. They had you there, but I smell. Are we going to? I have cow. Yep. I don't know. My 10-year-old told me that I smell. Oh, it's kind of a task. Make sure my care is. Can you guys hear us? We can hear them. Yes. We can hear you. Great. Hey, everyone. It is 7.5. And a point water. The echo line is going to be. Right. The wind is going to be. And the netting board of education. Thank you to everyone in attendance. They're here to see me. I want to thank. I'm glad you're a board of education. Members. We may have to. I'm going to. I'm going to. I'm going to end. And see. Thank you. Thank you. Yeah. Please. Thanks. I'm going to. Thank you. Thank you. To the flag. On the United States of America. And to the Republic. Or which stands. One nation. On the other side. And it is the vote. With liberty. And justice. We're out. Thank you. Come on. It's from the public.
We have. Well, that's not your risk. Well, set. Thank you. Okay. Thanks. It's funny time with us. What's this? It's. Oh, my god. Wow. And we'll talk. Yeah. Any comments? Yeah. I'll see you in next time. Good. Thank you. Thank you. Thank you. I want to share with you. Thank you. I want to share with you. Thank you. No. From the fire department for our donation. On behalf of her darling. You're welcome. You want to share. I had one another one, the other one was the resignation letter, the sentiment to offer to the board of Linda Stallone, who is a fair professional who is also certified teachers and
so she accepted a position as a special and teacher in another district. teacher in another district. So we wish her well she Friday was the last step. I'm sorry what's your lesson? It's the long STA L-O-O-E. So she's very happy she'll be working in the special round with young adults. And we also received an information from Chairman Judd Larson of the Planes and I'm going to submit the invitation by the Board of Education to Mondays meeting the best Monday. I want to thank all of the people from the board once to that meeting and sat through and tried to learn what we could.
Need a pool of meds regular meeting of March 8, 2020's great. Need a motion. Seconds. I get a motion. Seconds. Okay. Any discussion? All in favor of approving the meds from the regular meeting of March 8, 2023. Say aye. Aye. Aye. Thank you so much. That's all those things. Thank you very much. I want to make a motion to add an agenda item for a discussion of the status of Chris is a board of committee center and what we've learned on Monday night at the PCC meeting regarding the committee center. How about if we do that on the board the use on the board? That would be fine except that doesn't facilitate our discussion. If we can do the discussion of the we learn on Monday night as well, that would be great. I'll ask Chris if you want to have a separate thing. If the A is always good, you'd be the way it's fine. Great. Yes. Do it on the A is on. And I also would like to delete the vote on the policies 10, 1,000, 1,000, 1,000, 1,000, 1,000 and that is significant number of changes after the way the Cames core manuals that we need to be made and the number of policies that need to be added. So is that what that says? How do you start to do it from this? That's not that doesn't have we're missing about 10 to 15 with the core. So on top of this. Okay. So just number one, I agree. Just number one. And then the other ones we don't have to take a
vote on, but I'd like to give you a time and I'll get to you guys. Maybe. Okay. Oh, okay. So that's a motion. We didn't do that. So I make a motion to delete that. I'm going to delete it. Thank you. Thank you. Thank you. Thank you. Thank you. Hi. Thank you. Okay. So we're deleted. I don't want it from anyone. Yes. You want it. You want it? You want it. But there was no motion on the other one. That's not going to be done during this. Correct. Right. Thank you. And I'm going to go ahead. I guess it's it can be under superintendents report to some of the on this floor. Okay. Anybody object to that? I don't know if we had to add 9 because I'm going to do it. Let's go. Okay. Any other addition for the lesions? You've done the items. Okay. So abrasions. Happy birthday to you. Happy birthday to you.
Happy birthday to you. Thank you. Thank you. Happy birthday to you. This is a lesson. Happy birthday. Happy birthday. Thank you. Thank you. Get better soon. I will. Thank you. I will. Any other celebrations? I don't know. Oh. Well, I guess I don't have to be considered a celebration release. It's just because I had talked to the town clerk earlier. Apparently she's appropriate to funds for replacing the bleachers. That's very important. One bleacher. So that's great. So I think it's board. Thank you, Carol. Thank you. Recognition. Yeah. That's awesome. That's great. Thanks, Dave. Okay. Chairperson for report. I don't have anything. Super tended to report, Bill. Oh, it's free. So the Steve I will add to this. That's all that I have no update on it. I have not heard back from them that we were approved at that because they said we
filled my marks first because I'm not with the deadline. It was in February. Oh, I have not heard back from them that that wasn't approved yet. So we can't move forward with anything. We can't move forward because the next step would be once they tell us we're approved for that. It would be that contacting the town and making sure that the specs for it. But so with that approval, that either happened or it did write a mark first. What if it should be possible? We should get an answer for someone somebody should be getting an answer from them. I don't know why they didn't give us an answer. Again, it's it's only made it. Well, I will call them tomorrow. Okay. So. Have you ever seen that? Yeah. No, I'll call them tomorrow. Personal experience, solar contracts, and all of that tend to be very slowly. Well, I know there's remember when he came and spoke with us, his biggest concern was that we did that. I weren't dead on it. Right. That's every kind of question. It's still right. And we don't
do that. So perhaps they have her back yet. But it's something we, because I knew solar, we got to keep kicking down the road. Yeah. Yeah. I mean, the act that asked every month. Yeah, definitely a little bit. Right. Well, yeah, and maybe the reason we have her back is just think they have they heard, but they can't get to the work. I remember they said, even if we did get approved, it was still a year out probably. But yeah. No, I definitely don't want to get an update. Okay. She does. It's, it's, yeah, Jenny's iPhone. Yeah. It's very well. Yeah. Yeah. Okay. Um, I know that the updates on the grant. So we've done with
Terry's report tonight. We have a number of grants that expires. So she's been very busy with that. And we have a number of grants that expires in June. And then we'll have one last sort of grants that expires in September. Um, yeah, as far as any of the other new grants, since the after school grant in January, they're been four that I would buy for. They keep moving the deadlines. And every time Terry gets me, you know, that she goes, do we have, is it an issue with this? And like, though, it's the same one I already five for. They just hold this time. So they're just extending it out further. That's a good sign. It's really a good sign when they extend the deadline. It means they want more people to apply. So I love saying that they're extending it because we're not getting an answer, but I'm happy that they're saying that because it's right because it means that they don't have a
impact against get potentially, um, for the amount of money that they have, um, with these. So fingers crossed, they can't extend it too far out because we want to go to summer rent. And because we want to go to summer rent, we're going to have to tell us soon. So um, yeah. And so hopefully soon, the deadlines that were extended out while I extended out a couple of weeks. So they extended them from the beginning of April, and the middle of April, to the end of April, the beginning of May. So by May's meeting for this process, we'll have all of those done. Um, and so that it's a lot of expenditure reports for the other ones that are inspiring for Terry. Um, let's see, the, uh, the other stuff's in, um, the principles report, which I'll do in a minute for you. And then yes, I was going to mention a bleachers. We do not have to pay to get rid of those bleachers anymore because yes, um, the, uh, work of Carol, and, um, the recognition, they said, nope, don't, don't get rid of them right now. Leave them there temporarily. So we have use of them. Um, they will have money to replace them. Uh, she has a figure. And so she's going to work with us to make sure that, um, time-wise, and, you know, labor and things like that will work around anything that we have planned. So maybe you're in a ceremony, so? Um, no, I, I don't know what their deadline is from scrolling them, but, um, I think as long as we keep these here, you know, that they have something to use temporarily right now, um, they're good. And so, in the matter of the next, like,
month or so, I spoke to her and they had their quotes, but, um, we are probably going to call them now and say, okay, you know, that was approved. And you know, she's going to work with the crew here to make sure that that's down. So she was really excited about that. That was a lot of work that helped her. Great. Um, just because it pertains to the bleachers, and I don't think we think, I don't remember moving the cool time for the summer, but we have to factor that in if there's going to be any time. The gym's going to be a couple. There. No, we did a crew that
he and it was seven weeks, but we did it with the upper end. Okay. So if we need to take that out because we were contemplating and actually things going on down here. So, um, yeah, they have plans to, like, set up times out there and stuff and not use them at all. So they have the use of that right up there. So cool should be okay. Um, if there's ever time that they do have something that's going on down there, um, they would have to then ask permission to use it in nature where that it doesn't interfere with any of the stuff going out with the bleachers or anything like that. So I'm not worried that there's going to be a problem. Um, so those are the updates on those things.
In terms of going on in the school, sorry, Taylor, I've been at make it tonight. So, oh, yeah, she's okay. She just did the data just kind of didn't coincide right for her. So going into her, oh, do you have any other questions for me? Right. Not to harp on it, but like the driver for the kid that needs a driver. Well, so that we, we have had some issues with the town. Um, not they were down a vehicle and so they pulled that vehicle back a bit. And so for example, there was a field trip this week. There was we used that for for that student and, um, they said unfortunately, maybe that vehicle. So, um, so yeah, so it was, um, it's still working progress there. We're going to try to work early right now to make plans for the summer because that child was year round. Yeah. Um, but that person who's driving
is okay. Try one way. They don't try both ways. No, but is it okay with that person the one way? Yes, and yes, and yes. Okay. Absolutely. Fantastic. That's good. Um, yes. So what a deal, lemonade for us, Caitlyn, was the pressure on that parent. Yeah. Who had to adjust their schedule? Yeah. So thankfully, that is eliminated. We do still have a few other issues that we have to tend to with that. Okay. But the good news is that, um, that it is not as no longer an issue with the parent, which was a hard one. Okay. So, so around the school, so we had, um, onto the principal support here. We had two sixth graders that represented us at the, um, 2023 elementary honors festival banded chorus, um, Kylie and Elena. They went there, um, with our music teacher,
Julie, and she said pictures, and it was in our newsletter and television, the letters were really proud of them. That is something that every year they can try to participate in. Um, and so it's great for the music teacher as well. Um, just a spotlight and highlight some of our kids. As you guys know, because a couple of you there, we're there. We do have six semifinalists in the mentioned convention, and they, uh, let's see what's there. Wednesday, uh, there's about four or more days of scoring and at the end of the four days of scoring that, um, they'll have results there. So we'll definitely know that next week or so at any of our kids manage to move up from the second ground. 18 students want to wrap up a prize for completing their book they go, which is an incentive program that they had going on here. And there were a lot of families that supported literacy at home during this, um, really months, so that was fantastic. Uh, today, in addition to our actual activities, they had to try out for the talent show, uh, which is coming up on May 4th. Uh, you guys know that's tradition that they've had here. BTA works a lot with that. And so, um, the kids were very excited. And the only difficulty today was that the kids had to decide, we didn't even do I go,
try out for the talent show or do I go to the after school activities because they apparently was a good one. Um, and so they managed to be able to do both. Thanks to Melissa, who's not here tonight. So thanks Melissa, she was running one of the after school that she worked with them to let kids kind of go back and forth and try out. It's great to have it. Yeah. So it was good that they were able to do both. Um, May 9th will start aspect testing, uh, that window, uh, hold the date from the evening of the arts, which, remember last year, we started with the four, uh, kind of open house events, and then the spring, being one. And then there's professional development on the 26th of May and we wanted it to be 29th. And again, the school is, uh, participating in 175, which is the 18th
and the 20th there, uh, out because he won the 18th and the 20th is the fair festival that they have out here. So kids have made signs for them. Um, our kids that are singing and performing will be wearing the 175th racers and the we wearing them for the parade. So, um, so we opted to support the 175th by using their a logo this year instead of just doing a bar, a yes, with the only school in town. So we really didn't have to wear an AES school shirt. So we figured it supports 175th. That's great. Um, they are continuing with professional development, uh, in the area of literacy, the PG that's scheduled for the 26th is going to look at best practices for our blessed reading instruction and the areas of using the coordinate text and assessments. And this is in line with that science of reading, um, and some of the curriculum changes that are mandates come down from the state. So, um, they're in good shape. Uh, you can see with the enrollment report here that she had included that we're still hovering at 200. Um, we are full of preschool for next year. Uh, it's going to be a nice number. And, uh, I know that, uh, Taylor
had got a question to K actually from someone because we do have a few out of towers, uh, in that batch, which they do understand that, you know, the annual students take precedents, um, you know, in preference and in terms of coming in, but we had the goal. We do happen to know of the two kids that will start with us both day-wise and start over the year, but then we probably end shortly thereafter, we don't always know that. So that was helpful in figuring out numbers. She did get a question today about, um, you know, uh, would be a little bit of third one. And, um, we did have to explain the quest associated with opening a firm when it's not as
easy as saying, well, if you have 30 kids, just do 10, 10, 10 because there's a quest with, um, having another teacher and certain staff and, you know, you know, just put anybody in the room. And so, um, you know, if any of you get those questions, you know, from people in terms of that, um, would you ever have another one, um, you know, just less, you know, because I think the people are wondering as the other towns are full and calling in and acquiring, you know, so it is possible that the question will come up. Well, if you have 10 Hebrew kids, why would you open another one? Because those 10 Hebrew kids are going to be a Hebrew for kindergarten. So for one year, then we would have to, it's grandma will figure out how to do that for students that would be for me. So,
um, so there has been a question, uh, with that table. Well, real happy to be hovering there at 200. The nurse's summary is in here. Um, and that's that for Dale's report. Can I add one more date to her upcoming date? Where? Um, so April 27th, it's next Thursday. Um, there's a jazz concert at Ram, um, and the kids that are in band here are participating in that as well. Over 27th. Yeah. Yeah. And one last thing on the after school program, just let me think about because I thought you saw something that concert. Um, we have our first student that will be doing an after school program on the health of one of the teachers and that that's Kate and Son, who we doing at Clay Nation class this morning. So, um, which I think is kind of cool. Um, we are trying to, you know, obviously to get people to community and the seniors and parents who are interested in, you know, bringing activities. And he was, this was right up his alley. Um, and so he's really proud of that Friday. He's beyond excited. Be it. He's five kids, I think. Yeah. And he builds it up. He's like, yes. So we're going to have a class run by first time. Cool. That's it. Hey, everybody has seen the fire and souls around here to be healed. Any questions on it? Um, and I know this might, should probably been in the minutes, but last week, our last month we approved budget transfers. There is nowhere right now to see what of what we've heard. It says a firm is presented. There's nowhere in the packet with the presented numbers. Like, I just had to manually go through last months and see where the budget changed.
Like to change to try and to go back and see if we should, that should be documented somewhere. But the sheet that you had with the transfers on there. So that must be Diane must not have made it. Yeah, it's not a part. Okay. I didn't make it. That's an easy fix because we're doing it. So Jerry got a cupcake sponge on it. And so she actually had to rewrite it and have every side of the same one. So we knew after I think in the future, we should possibly look at doing those in the minutes. They should be in the minutes. Oh, no, they should have been attached to the minutes. Yeah, but in their instead of just saying for budget transfers as Virginia, what you did. That was just over sightseeing that sheet that she made should have been in the minutes and I'll
start the Diane didn't get that in there. Maybe going forward since something has to be important, we can stay. I can scan it to you guys and send it to you individually. So it doesn't have to wait for us to get this maybe or whatever you guys want. I think it's mostly that it needs to be posted into the minutes. We don't want to do it on this month. We'll do different in the last month without anyone being safe. So that people can look to see the tracking. Speaking of that, so that was from administrative and other professional serves from inviting and some personal stuff. And you said, you don't have any to make today. Yeah, I'll do it. Where are you? What's the plan there? Yeah, that. Yeah. The plan is probably to move some of the purpose I can cover for a flexible. I'm going to move the exact input. To cover some of it, but the problem is it's like we said, they were charging what 223 gallons.
And she budgeted on low end of 23, but even though we had a mild winter, the fuels have still come in. I kind of want to go in today. So yeah, we're looking at that and where we're going to be moving money around and that'll have to happen next week. And same thing for the other professional services on the on the like detailed one, it's page four. Okay, which professional services on the other professional services. Yeah, it's over by it's like 158 per cent, which is one we either transfer into or out of less. So one of the items is legal fees. Are you guys now? Yeah. No, I know what it is. I just. Yeah, the other one. Yes, we would
we notice in the air within the last month or so. And we know we've got to move some money around with that. So it can use in whatever. The technology. The technology. That's over by 42. So we are now approaching very closely in the air here. What, how do we look? Do we have do you feel like there's enough than other objects we're going to have to cover this or maybe if I can't if I can't find the money here, then I believe there's some technology money specified for technology in the grant. Is that correct? There is it. There is one grant that isn't it's not a grant actually. It's from the connectivity. That is good for two years. And so if this one is something that we need to actually put money from there into, we can do that. But were we, did we make the technology budget for next year based on the anticipation of those ones? No. Okay, so why wouldn't we go and take care of it? So it was the technology stuff that's on here. You said it was like in it was it, it was it, it was appropriated like in a different place and it moved in or it just got what occurred with the former administration. Yeah, was that there was a portion of technology that was covered with grant because remember we have
debates and then we have the connectivity and the plans to be covered with that. And the whole post for this year should have been made over including the portion that had been covered. The last year's connectivity. Okay, it was. Okay. Which just means that the other connectivity revenue that would be, you know, two years sitting there in case you have to replace your computers can't be used for that. But it's gone. So. So then that will be adjusted like next month. Yes. Which is on page four of the detailed 25. Yeah. It's like the second to last for the bottom of the category. So we do that was there. Okay. We got to the end of figuring out our budget for next year. It took us a while to sit down and figure out where that year was and we didn't. We figured out where it was. And so we know it's okay. It's not problematic at all. Okay. And can I just emphasize that this is the interior on valve for that's okay. I don't know. No, I just have to be the one to discover it. So I'm being transparent and just as whether. Yeah. I'm just I'm a little concerned. So now they are confused. You know, the questions. I know that are going to be asked is so we have how much additional is this in the expected What was he about 35 36,000 is what I have 36,000. We underbugged it for fuel.
How do we have it? The two year connectivity is 33,000. Okay. But you did not use the 18. From this year because we've been bike computers or anything like that. And then there's 14. So we are anticipating. It's not like you said you were looking for it in here. But we were like Because if we don't have to use it, then there's a we if these other line items are over. How are we? Well, there's a few things in each of the, um, uh, there's a few things in each of the answers that we're using up now that we're written. Because remember that was a two year program. So for example, last year when we had the conversation this time about what was left, there was money that was left because more of our grants, if Chris was on that committee, was to redo the Wi-Fi. And then when we got the second SR grant, we wrote in to be approved to pay for part of the upgrade to the Wi-Fi and they did. And so then we didn't meet that in there. So what we'll do is it's a process with the state, though, with the grant, what we'll do is that last room was just done with AC and the SR. Um, if in fact, now she does her expenditure report.
And it didn't add up to what we approved for the AC, there's $8,000 left or $10,000 left. We can do it at it to that grant, send it into the state and say, I know that this is expiring these were still the categories of things that followed by under that SR grant. We now have the, the need to cover tech service. Can we do that? And if they say yes, we would take it from there before we would touch the other money. Yeah, it's still what 18 months. That makes sense. They just have to re-categorize it on the grant. Correct. And so that's why, you know, we say, well, we don't know because if I could take it from there, the last bill comes in next week
because they've finished the AC in the room that is upstairs in one of the half-room, the Apple GPT room. So when Terry now gets that bill and that bill comes in and we look and say, okay, were we right on the mark? Because remember, when we broke that grant, I didn't know I didn't how much it was going to cost us exactly. We had a quote. And so in a couple of cases, I know that the rooms came in less. And so when it's soon as she finishes up with these of the expenditures from the AC, I think at some point it was like $89,000 that we have
looking there. And so whatever's left there, then can be re-categorized with permission. As long as it fits into one of those, and obviously it was best for money. So tech is one of them. And so that's where, so if she's done with that portion, I'll look at that. And if she says, okay, now this is the final bill. We're done with that. Then I'll look at that and see what's left still on our e- grant system and take it from their Steve first. Because there's a shelf like bomb that for him. Not well. But it's not, there's the e-rates connected. So what's that? That's fine. I mean, I just want to figure out if we all have something, if we cover it in the bucket, we need to be able to explain why that money was available. The only other things, like before we go, I'm starting to rub too cherry, but the only other things only because I just went through these this week. The only other things in here, Steve, and for the benefit of everybody, is that they're, when she says it may be extra, when we go through, if you're looking at the
one that's here, you gave you the 70 tails custom expenditure, the big back one here. When you go through here, for example, when we get down to that extra curricular coaching and clubs, because the majority of them are now covered with the after school grant, this school year especially since a few of them did run, we still have the year walk, we still have a few things like a paint for out of here, what, we're in April ready. And if you look on here, we haven't used a lot of that. We'll we have to next year whether running those clubs that buy human and contract after the run through there, you'll lose runs through here for the grants, because part of the contract for her is, when she does the memorial date rate. So that's a different rate. So there are a couple of things that we don't have to go through here, but Steve, that's a perfect example, that'll be a spot where she'll have money that you're being able to transfer a profit. There's three of those spots. Does that admin technology repair in mainland? Let's assume. Well, more and very close. The second spot potentially could be, when you look on page three, I don't currently have
anybody that is retiring or doing a package by up next in marriage. So do you know what I mean? 240-1,000 there. 15 run page three, that's potentially a spot. So that's what Terri and our four days, of course she comes five anyways, but is trying to look at now and she doesn't have the benefit of having done this in the spring with us. So as we go through, you know, she's like, I think that's really appealing back to later. I think as we just point down with the techies. Yep, one more spot. If you guys are looking, go down. Actually, so you'll anticipate this at the bottom of page three there, under professional ed services special ed.
Yep. Do you see the 15? They're five out four from there that will still be there, solely because that Connecticut said scrap that came in, allowed us the CT says, allowed us to pay part of how we had there. And it was just under 5,000 that was able to be paid for her. So that's going to be a difference there. They were able to say the person who's implementing your CT says, you can use this for them. And so there's going to be, you know, just under 5,000 for her there. Be lunch served lunch program, is that? There's 20,000 a lot in there. Okay, I was just going to say, because I was hoping, we're going to have to wait on this one. There's definitely going to be money in it. What pages? But I was hoping that that was a way
done. I was hoping that that one would be as it was last year because we had a free lunch all in your last year. And so we were able to move the whole thing last year. This year, I think most of it will be able to be moved if not all of it. We're optimistic, but we're only waiting to see because that bucket, we had built up during COVID in that bucket quite a substantial amount. Explain the bucket, so we have to add that to money. So that account, that's why I just don't do that account, it's a separate account. We have no food service and in a relevant tree school, we contract with COVID tree food service. And COVID tree food service is a great part of us to have because unlike some other districts, I have one where they just keep your money, no matter whether they cost you $3 a kid or $8 a kid, they have a bucket. They say, this is in a relevant tree school's bucket. And all of our revenue goes into our bucket. And all of our expenditures come out. They take care of all of that. That's what we don't see that
or anything. And so our two kitchen people are paid for out of our bucket. Our food is paid for out of our bucket. Any of our expenses related to our kitchen are paid for out of our bucket. And then what goes in there is any sources of revenue. So when your children pay for free lunch or when they get reimbursed, I mean, pay for lunch or when they get reimbursed for some sort of lunch or reduce lunch. And they are great partners because when that number went up last year and the federal government was giving us substantial rebate more for free and reduced lunch kids, they honor that. Didn't keep it for private trade. They put it in our bucket. So we just went up. At one point, so I'm assuming some point the bucket gives us some noise. Well, they didn't really give us, it wasn't the end of the year. They say this is not much as come out. This is how much is in there. What do you want to do? And last year, I didn't realize how much I've been a kid related because, you know, I don't usually talk to them. And I talked to our master solely because we needed that new hot water heater and the law was changing regarding the what it was. The use of foam trays, they wanted you to have the washable trays within the next year. And so they were asking for us to have the dishwasher in there. And so I kept
saying no, we can't afford it. We tried for a grant, we didn't get it. And so at the end of that year, she said, there's enough in there to do what it is. And that you have to. And so they did it with the rebate that they had got in of the free and reduced lunch. And so I have to tell you, that's the only town that I've even heard of that actually took those rebates east corn food service, because I have east corn food service in another district. I saw no rebates. They took my 20,000 and I said, all of them and I said, I'm sorry, like, where are the rebates? And they said, the contract said if you were 40,000, whether you make money or lose money, you'll make money this year. It's a surprise. Right. They did it. So they utilized it for that. Otherwise, we would have to pay for that this year, because when that law goes into effect, you have to have the dishwasher. So right now, the last conversation that I had with Beth, we were still definitely in a good place there from those rebates still because this year there was a substantial amount of time that they offered free lunch to every kid. And so that brings in more than what you normally pay for a lunch.
And so so far so good, she says we're in good shape. So when the transfers are done for next month, I do expect that she's going to have money in there that she's able to get out of here. So I'm sorry, I want to understand. So this bucket is filled with our 20,000, no, so you only take our 20,000 if our bucket's empty. If that bucket, that's the thing Steve, at the end of the year, if there's money still in it in common trees, you know, books. Yeah, I just tried to do that. I understand that. I just want to figure out because that we're doing numbers zero. We fit zero dollars. So that's there in case we don't get the extra because I'll tell no one knew if the three days this year, they said it was over and then it came back again. Actually, that did it a few days or a week or two weeks or a month and then they started it up again. So you still have to budget. Yeah, no, no, I just there's zero on a 20,000 line out of one thing. That's right.
Yeah, yeah. So you know, when it comes to the food service, we can't we won't know what the number we can get until the end of the school year. In another month, she should really put an idea, because then we can figure out, remember, June is a short month. You can kind of ask for me. You can kind of ask me. You can kind of ask me this on point. Yeah, worst case scenario, right, is there enough still in that bucket to cover our expenses, because we have silenced the pay for our employees. The one thing is we went through this last year. Remember, if there was an object and went over, we couldn't allow that to stay over. Yep. So when are we going to bring these objects? Because you can't allow it if you're knowingly moving over and there's nothing, you know, you don't, you're like, oh, well, sorry. The ones that are over now, except legal, because you guys said, you know, we're going to, we know we're going to cover that, but we wanted to see that the rest of them right now is working on public grants for us. So by just when are we going to get a better picture of how many end of this year? Well, can I say Steve, um, there have been a lot of surprise in voices that have come in over the last few months that had been devoted to other places such as the count. And, um, you know, it's still, um, it's been three and a half months since I started this job. And I just need to let you know that we're paying the bills as fast as we can. We're trying to be
sure that we have all the money we need for the remainder of the year. I know it's April. We all get anxious at this time of the year and we've got May and June. A lot of the bills come in and the end of April May and June. We have an east con bill that's going to be June in June, and we have to have money to pay it. And that's why I uncovered it so that we would see that. But you can see it. But I don't like the venues. What do you mean surprise in voices? We either ran into orders double like how we have surprise. We have, we have, we have like a purchase orders for certain services, such as transportation. Um, I had not seen a transportation bill
until I was probably February or March. We hadn't gotten one since November, and it had been diverted to the town and for some reason was sitting up there. So we had the money in there. Yeah, it's just she's saying she personally hadn't seen it. So she was like, wait, what's this? And you just sorry, she's not only. And I think she's not trying to, I'm sorry, please. And I want us to, they are coming out of the way. Okay, times. And this was one of them. No, I'm not that's why. Yeah. Because I think that has been the trend, frankly, and we want to make sure as we get close to the end of the year. Do not want initiative where we're going to either be behind or when we get into the audit with on either side can. Yeah, we need to make sure they're here. We will be fine. We will be fine. I just, I just need time. I mean, this is my first end of the year here in the end over. I understand how stressful it can be. I know it's a problem that there's not enough money. I know there's a problem that there's too much money. Okay, so we, I am paying those bills as fast as I can. I'm opening them as soon as they come in. I'm processing that we're trying to want a weekly basis if I have the time to do that. And then now we're, we're also in the middle of a 21, 22 audit, which shouldn't have been conducted last fall. So I'm helping the other gathering information on that. And keep in mind, April, June,
I've been doing education for 25 years because the worst time of the year could be dealing with anything else. I'm not whining. I'm not complaining. I just need people to understand that your business, the board's business is number one for me. And working with the auditors, it's getting all the information together. It's been very time-consuming, all the last couple of weeks. And I'm also going to be with number two days next week. So yes, I'm working as fast as I can in 32 hours. And I'm just like, I'm doing zero doubt about that. We appreciate everything you're doing. It's our job itself that you're not doing this again next year. You know, it's a goal. So, but we do hope she's doing it. This is what the auditors, everything else. That's not what it's going to be. One of the goals is when July 1st gets here and I can have it. You can make it insane and start yourself. You can't be dealing with suddenly three other people of Heather. I can assure you see, though, even though she can't see around the corner right now, because it's her first year, I can assure you that the money to pay those bills is there. It's that, you know, when she's not doing those other things, I know this because I work those grants. And so, when she, and that's happens, she's brought in something. She brought in the rule who will be other day that isn't due July 1st. It's due now for a subscription that we have. She's like, what is this? And I was like, I know what that is. And I explained to her what it is, then she knew where to look. And she said, is this new? I said, it isn't new. We get this every year.
This is the renewal for this and this. Oh, okay, because she hadn't seen it all year, because the renewal comes once a year. But so I knew the rule right, too. So I knew that the money was there, because I knew it was something that we do every year and where we do it from. So that on her end is so time-soaring for her to figure out as being new. But I can tell you that in those grants, like when she says, okay, that's not in there, you know, and I can then direct her to the grand portion. So it is there. It is absolutely there. I am not worried that any of the projects that we know about, any of the expenses that we know about today, on the April 19th, aren't going to be paid. They are. As matter fact, like I said, with food service, I'm thinking, oh, with food service, everything goes well. We could be saying to you guys, okay,
at the end of the year, there is a little bit left. Remember last year when it was $6,000 left at the end, I thought that was a pretty dark good. It's not just whether or not we can pay, but we didn't want to be stuck with the auditor, it's almost here. But we need to also make sure that here's what I do right now is because I know the grant, because I wrote the grants, is I look at this and I'm looking at a grant as well, that I wrote that she's just becoming familiar with. And I think to myself, okay, that one's expiring June 30th. Okay, that can go in there. Oh, that can go in there. And then I go to Terry and I say, hey, Terry, that grant that's on this one. She says, yes, it opens it up and looks at it. And I say, this, I actually wrote it to put this in there. We didn't eat that in there.
So this is there. Then the nerve job is to figure out financially, I don't let over. The moving over part this year, I might actually be driving her crazy bit, but the moving over part is so that we can get the most bang far buck with the grants. Because, you know, if the line item wasn't completely spent, I'm not giving it back to them. Those grants expire in June, those, the better ones expire in June, then we figure out what else we can spend it on. And then I just have to send it in and ask for it at it and they'll approve the item. So that's not difficult. I can't change it until after you get it. And I'm not, I'm not worried again that you guys will find a way to, hey, what I'm concerned about is when you're doing that, you're extending it here, that whatever we're doing documentation wise is going fantastic at that. So there's not, I'll be on it because I want to go through this again. Listen, I think I've just with others for many years. And they're not going to have the issues when they come to do the other. She really is getting out of the camera. So hey, so I'm not going to say anything to you know how I know, but just say if I sell this watch this afterwards, transparency is key. All right. We all know that we're here to work with you. Don't feel afraid for anything to us.
How a nice real question is, is if it was lost over a town hall for a period of time, do you not saying I want to know, do you know why I occurred and have we fixed the problem? So it never happens again to something disappears. Okay. That's why I wanted to hear. Thank you. Can I ask one other question? That's not directly related to any of that. So the other professional service under board. We all know that legal fees. Is it appropriate to change the title of that to say legal or so that so that a person who is not on this board that perhaps looks at this at another time would go by looking what that was for. But that's not going to be because it's going to say that's why I'm asking. But I can in terms of transparency. I think there are other people in this town that would want to know. But what else we just have to we have to create some kind of career professional services to put in legal accountants, you know, for contract negotiations with the unions. If we want to separate it out. So it leads to a bigger discussion, which maybe we need to put on another meeting. But I think it is something that's appropriate. There's nothing else.
Also, we've submitted a budget next year, which does not have that in it. I know. No, so I think this is just because we should have if we want to add a category we can't I don't think. But the one thing I've asked for and we cause I have it. But I think going forward is we need to have a chart accounts. Which we have, right? But I would like to see a description. Next to each of those chart accounts, where we could say that other professional fees includes legal fees, this kind of fee, this kind of fee. It's not going to always be 100%. But at least that will give anybody who's looking in and wants to know, hey, what's in? Like what is actually in it? What goes into the subject code they could look at it and see, and I'm happy I'll break that. I don't know what I was in there. I think a lot of the descriptors are very, very big. Well, I would imagine.
That's why I'm like running. I was just going to say if we don't do what you're suggesting to long-term when you retire 20 years down the road, whoever takes your place, it helps us to, is less surprised by what's in that object. And that is something that she's very good at, because when she ran the first grant before, she came, it's my office, and I think she looked at me like, oh my god, what am I going to do? And she goes, the way this grants out, those make sense, I said, I don't add a bad news. And she said, because it has this year, this year, this year, within a week, she had changed it up, made it made sense, so she didn't have to highlight all of this and that. And I said to whatever, it's easiest for you. And it is easy. And I knew that it was frustrating, because it wasn't in order. Edmonds didn't spin it out in an order that really is conducive. And so she changed it up and was able to, to make it so that anybody could look at it, with any background, at all, any level of background, with reading a document like that, and not be confused. So I think then maybe for a future meeting, and we can wait until after
that end of the school year, perhaps, but, but important to happen prior to when we're doing next year's budget season would be to do what Chris is saying, and also to possibly consider if we need to divide out the board's professional service, because I think other people in this town would like to know what's going into a number that is that size of both. Or at least if there was a description number. Yes, definitely. Yes. So if we can just make a note to, yeah, I don't know, September or something, I think that's something. Are there any other questions on the screen? No, it is, but it is, but it is, it's a moment, but it's a moment. Yes, it's okay. Just know that we all really appreciate what you're doing. Yeah. We really do. I promise you, this will all become built by the. No, no, no, we're not in. No, no. No, no, no. No, no, no. There's to be the thing that I can't have a good handle on this high one. We're all of the budget transfers that were approved, because I'm from River, they completed. Yes, okay. Yeah, I do those pretty fast. You're all set. I want to thank you. I want to thank you. You'll get two cupcakes. I want to thank you for what you do. I can't imagine learning this job. You know, you've been given such a short period of time and you've done a lot. We're fortunate to have your experience. It's not the most opportune time to start a new job. No, it's fine.
We have no tear, right? She's in Brooklyn. She's crazy. No, she doesn't have to, but no, it's been a good three months. We have that. I know it's hard to use the job. No, she's kind of hard to. Thank you for the question and actually the one, I do two more education policies of the policy. One thousand years. There's been a report to everyone. I think it's because I have been in this. I've gotten the policies in both of that from the end of the report. You all want to see some of the medical changes and whatnot or just about policy changes. What would you like to see so that when we move our food as our new policy, I don't know what you're doing. I personally want to ask that question for me. I would like for me to know what changes are made in it, not grammatical and not changes are changes. Well, I'm mainly concerned with changes and stuff. Okay. Could you, since you haven't been word and I'm a little too hard, but let's we're changing
and you can print out the view that shows changes. Track changes and it'll print out that what we can refer to. That's all I would want is to see the red or the lines. Yeah, if you email, I think that's what I did. Well, they have words like you can do and then relax. I like to use because then I was going to share with everybody else. But we're trying to come to an agreement on all of that because Diane made like that you keep it in word, but then when it gets posted as a policy, it should be a piece. Yes. Yes, at one point it was on the website. Well, one of the reasons it still is in word onwards. It's not that nice. Would I just discuss with Diane, nobody could change it because you go to try and change it, but we're going to put it in the end. Yeah, yeah, no one's going to download it. Correct. You know what I'm going to do? I have to ask what I was planning to do. You want to know how far do you see those? She did pieces here. But this is you're going through what this is right now anyway, right? It's down. It's all down. We're missing about 10 or 15 policies and then we've got a lot of policies and the cave's core manual. So there's a lot of work that I've been doing. That's a lot. Thank you. Thank you. Thank you for being a lawyer. That's not a Spanish button to go back. Sir, it's over. Yes. No, it's not. It'll be done by the end of the process. I'm not going to be sure. I just think we're really what happened through it. Now that I know how to bring about to do it, we'll get it done.
Thank you. So can I ask a question on a go forward then for like the next packet? Because I'm just wondering instead of all of us like discussing it at a meeting like we did with the first section, would it make more sense for everyone to go through and write their own thoughts or edits and then compile all of those so that you have it on paper. That's what, well, even on paper, I was going to hopefully have it sent out to everybody by email. Yeah. Yeah. We could send that all out to you and his answer to having discussion and we're not violating anything right now. Yeah. Change that. That's kind of what I was trying to do. Okay. Yes. Yeah. So do we need to make a motion to say that we're going to do that for enough? Well, unless we're not going to, how could we see these two? Because we're going to do that. That's why I'm asking. Yeah. So I guess. Okay. Okay. Thank you. I read about half of it. We're going to judge. Yes. I read it. And it struck me the 1331, don't know anything about baking. Because these were last modified in 2009. Right. Right. So that's how I say that's what I have to do. We have a lot of pages. I have the same question. I looked up. I've mentioned tobacco related products. So I know like you say some baking or that's that. Right. But and there's likely a statute about baking that needs to be remembered. Yeah. Yeah. It's on. It's on a bunch. Okay. The other thing that struck me was 1311. Shoot. That's a little sign on school property. Because if you go 75 feet from the polling place and then you put
signs, then you're, if you're 75 feet on this side of the building, you're going to be able to have a small property. Right. I mean, if you're on your side of the building, people come out of the voting. Well, it's a historic too late. Well, interesting. Now that we know where our property lines are. A political sign says this, but that was the last 20 years there. Because they cover the visible land. So all the land around the disabled, which is school property. So everybody by lighting our own policy. Yes. Is that a mandated policy? It is. Here. Yes. I mean by like cave or by. Just by us, like did we just do that or sat from the state? There is a statute for school. Yeah. Because I was just going to stamp. Okay. Recruiting signs for. Oh, God. I read the political way. Okay. So, so then can you have Diane email this in a format that we can open and edit? No. No. Well, that's what I was asking. So if everybody edits, then I'm putting together all the edits. So my preference was send you guys the edits and then you come
and down the edits. So she wants to say you want to go through this first. Yeah. And then send that. Correct. That's fine. Cool. I don't know what to say. Okay. Basically what that was is like, I want you to do a lot of work and then we'll just read it. Okay. I'm sorry. Yeah. And then I will say very thank you. I will say very well. Yeah. I think yeah. Yeah. Yeah. Yeah. Yeah. Thank you. Thank you. Can I'm not following at all what we're doing with the policy last. So I don't. She's decided that she's going to go through all of the edits. Right. She's going to edit all the policies and then send it to us with like the red lines. You can see it so that we can all look at it.
And then we'll make comments on it. Okay. So the ones that we're not having taking any action on, which is all of them right now. Yes. Okay. Okay. So at the next. So what are we going to get those then? So we just wait to get an email from Shannon at some point. So we're not going to go through them like we've done with the other ones. Within the next. Yeah. I'm prior to a leap before the meeting. But I think I should have the 1,0111 and 1200s to you within the next week. And 1314 and 15 are way shorter. Okay. Many. Okay. Yeah. And why are we not going through them like we did before? Because we decided it was really onerous to do it at a forward meeting, especially before facing with 15 policies. And we all have great ideas. It might be easier to share it as a policy person for me. And I would think and the one thing that comes is the channel is specifically looking at which we can't do sitting here is going to be comparing it to the statutes to ensure from a legal standpoint. So if she does that and then we look at those edits once they're now updated with compliance to the statutes and we want to make changes. But those have to be in there. So it's like we're taking a step out instead of talking about it first
and then trying to do that and then talking again. Okay. All right. So Shannon's going to go through these policies. Make the edits and send us those and then at the next meeting we're going to vote on them. No, we'll. Yeah, a lot of the second reading. We're mandated to do that. Okay. All right. All right. So we'll vote on them in June. Yes. That's what Valerie just said. Oh, sorry. Under her breath. No, that's okay. Flores. Okay. So we've got this discussion on this since there is no capital on certain that budget. We can eat or and this is up to the board. We just let me stop here saying does everybody recall all the conversation about the forest? Can you just refer to that? Okay. Sorry because I was like, they've got pretty much there. Okay. The beginning of the year Steve Arpostonian said
that they've been looking at the floors in the two, three main, the current two, three main for a while now. One that's currently kissing a freshers room upstairs. Those they had put together a few tiles mixed in that should fix the few tiles. But that floor has been told yes that for a while that they need to have the floor done in there they have. And then you know COVID. And now it's her room in the room next to hers, which is Mrs. Rushmire's room. At a scale of one to ten, Christina's is a ten that needs to be done now. Otherwise, some of the stuff underneath is going to become an issue with the underland. Yes. And we could wind up looking at having to rip up the whole subfloor that the room that's teagins is probably at eight at this point. And their suggestion always was to do those two rooms at the same time. Now teagins room the reason why I say it's in eight to 40 to them, but I would like the whole doubt at the same time is first was the room this year that we had private mics. And even after the rest of the building was fine, I think that there's where the floor meets the wall. There's enough gap where they're getting you know through there. We had them come for room spying now, mouse-wise, but I am concerned that maybe an eight is being too nice. And it was done the same time as Christina's. So Steve had spoken with them. We had a couple companies come out. And when they came out,
they said really it's the labor cost and things of that nature. It's getting them out here if you those two. If you were to add the materials for the hallway there to do that, which was done at the same time as those two rooms so that you can ensure the scene and no gap. And then everything's done there at the same time. They don't need the two rooms across the hall. They were done at a different time. So the other third grade classroom and one that's currently a management ones room, those do not need to be done. So when we talk about that strip of hallway and those two rooms being done to get them done at the same time, we'll keep us on the path of they were done at the same time last time,
but it would be sure that we don't wind up with you know further damage underneath where they say we got it all. Everything that was we did. And they ranged from 11,950 to 1499. And so those are quotes right back. I've been putting Steve off all year with those quotes because it was not bad, but I was almost hoping that the three people that he made couldn't describe them as a potential help hazard. If the floor came up and things because the grant that we are finishing up now with Esther, that's category. And the other grant that's coming in if we get it for the safety and security, there's a category of safety in there where we could potentially do that. So are mice? Well, yes, but so I was hoping to have an answer by now that I don't worry. We have that grant that's definitely going to cover it. And we don't have that answer yet. And so we could keep waiting out. But to approve and say, yes, let's go ahead with the project, there's a lead time. Yeah, what does that mean? The lead time is another month. So that is almost perfect timing to say, okay, let's do it the last week of June then. Yeah. Once the kids are out before they start with the waxing, those things let them get those fours done, those rooms done. But that would be why you're us to say, if those grants don't come through, then we have to look to the two percent. Well, I think first thing that I'll say is it makes zero sense to do one room because
you're paying. Yes, you're going to pay double to have them. Absolutely. Yeah. So it would make sense to do both of those. So if we're doing two percent, then that kind of covers my my concerns when you're talking into June is like, we don't want to cross into two budgets if we're trying to take money out of it. Can you budget this? I don't want to end up with an audit issue because we're now like, we got to go here like, how will we pay for it? Which budget would it go on? How do we? We're really taking budget for it. So it doesn't really matter. But you know, you're in the work was still dwelling or that's what I'm trying to figure out. Okay, we're allowed to pay out of this year's budget as long as we could. But even if we get from the two percent, we still have to put that into a budget. No, no, I understand. And if this one is closed out or for certain the last week of June, like, how? Right. Do you understand what you're concerned about? I understand you're concerned, but just so why not go to July 1st and I don't want to do it next year. 14 grand being left in this budget. So for us to hide that idea. No, I don't know. That's why my concern, my concern is it's got to be annotated in this budget because it will be money that we spent this year. Correct? No,
because if the revenue source is the two percent account, it doesn't matter. We saw it do account for the money money. It's been an easy way to address that. Which budget do we transfer it into because the work started in this budget here? Oh, but that's it. It's whatever Terry has to build back. Whatever they finish the work. I don't know how does that work? I can do the purchase order when it's when you determine how you want to pay for it from where we can do a purchase order. If we have the purchase order done in this fiscal year, then it can be paid out of this year. Even if we don't get the bill until July. But remember, remember, the one time we took money out of their last year, Sherry thought that the way it was going to work was that the town gives us our money out of that account and the town said, no, that's not the way it works. The way it works is you get the bill. You give us the bill and we pay it out of that account. So the town whether that bill comes in June 15th or July 15th. That bill gets sent to the town and they write the check out of that two percent. So it doesn't actually go into the bill. Well, no, that can't be because we it doesn't go into the budget. Wait, wait, wait, wait, wait. Because when we did the transportation with that, with that, with that, we that, eventually every month when the bill came in. No, no, we stopped taking it out of there when we had a change of placement for another student. And we said,
there is going to still be money in that account. So we stopped taking it. Well, I don't get I just from an overall knowing, yeah, knowing the audit issues that we're having. Okay, if a town or a government entity spends money. There went back and said, well, let me finish if a government, if we spend tax money, which is what it is, we, any time we spend money, it's got to be accounted for somewhere. It's got to be audited somewhere. What audit does it fall under? There's, there's they control that two percent account. We don't. Okay. It's on there audit. So I'm, which is live in the US last year, sorry, we control that account because we're responsible for that account. So you'll have to give us something. Well, we thought even more so,
if they can start a week beat, can we not do it on July 1 because we don't want to end up being blamed for the reason that they can't do their audit is because they're waiting for some. So which would you prefer? Would you prefer for us to ask them to pay for it prior to July 1 or after July 1? Well, what did they do? The project will be done. Well, because that, because I was just going to say, we can tell the people, you know, we want it to be for sure the last week of June that you come because when you're all finished and we inspect it and you give us a bill, that bill is going to be paid. So the bill comes prior to say, we need, we need the bill. I can tell you, we're going to get a quote that can always change. There's two questions. Number one is, we need, you know, how much money not to do it again, Kerry. We're going to have left in the budget to see if there's any money you're willing from the budget so that how much we know we do go after and I'm not going to say maybe because it's our own account, our 2% account, right? And then it's a matter of if we're not doing a budget transfer in a which fiscal year
so that God, I mean, I can say we're doing it over the summer. Why not do it in excess we'll get? And then we don't have to worry. That's fine. That's fine. I really don't know why it makes it less efficient. Because that's, you're the one who would know, like, the most common for one over the summer. And it probably would be cleaner if we did it in July. But that is, I mean, are those rooms being used for summer programs and not work that? I mean, we should have a big enough school every week. Not just, I mean, that's not just my big issue was asking you guys, where did you want to that of a 2%. Well, we don't, we don't know. We don't you do it out of the situation. Well, there's, there's the reason there's the reason that you can at the end of the year say we have 35% extra to the 2% we're going to say we want transfer that $3,500 in and pull and then we want to pay that exactly. That's the same same thing. That's what he did greener. That keeps it clean. Okay, so I make a motion to a room and project. Second. Okay. Do I have my check answer? What we have to do, right? Well, no, I just have a simple question. I just have to, how long did it last? I mean, how long have they done last? Oh, a long time ago. I mean, they were done a while ago. I don't know. I don't know the answer to that. Oh, but the question. Yeah, I can't answer that. I absolutely can't answer that. I don't really answer that. Because if I get all right, hold on, hold on.
Oh, I rise for something to flip the panel. That's a good question because if they do have to tear it up, there could be a best decision that they're going to make this project even longer and more costlier. I mean, if it's a back to where there'd be asbestos, then how do we even know these two rooms are done together? Like, that's a lot of them. I will get more information for you. And yeah, please. On that stuff, because I don't know if they would worry. No, I think I really think they would check for stuff. It was like, I just saw I have a lot of room. No, I totally hold it up. So then, can I make a motion for us to approve it and specify that we would like it to happen after July 1st? Okay. Is that a good? So you motion to approve the cap on full-improgant for floors after July 1st?
Yeah. And that we're going to take the money from. No, I don't know. We don't need to say that. No, no, no, no, no, no, no. Okay. Thank you. Thank you. Is there any more? Oh, thank you. We have all of the rooms. Sorry. No, but anyone's special? Yeah. There is nothing. Will vote? All in favor? Say hi. Hi. Any opposed? Any abstention? Okay. 7-0-0. Great. Thank you. Thank you. You are. Now we have. I would like to hear our first. Sure. So yeah, so I have attended three meetings with In conjunction with various parts of the Group for the Key Center. I think the conversations of an extremely cordial. I have expressed our interest in It's sure he just goes forward. And does so. And that's a proper manner. And have reinforced, repeal the arts. From the board to the community center. I mean, I think overall the project We've seen it worked out pretty good. I actually even helped out with the kind of layout of the kitchen. I'm going to go back on that side of the house as well. And then we get the presentation on Monday. There are a couple areas there that I had concerns with on the map.
And the main one I have a concern with on the diagram is the sits now. Is I think the traffic patterns are going to be a draw. Yeah. And I really would encourage us at some point time to see how we work cooperatively with the town and figuring out better traffic with I think our goal is the importance of the safety of the children. And so, you know, that's one area where I suggest. I didn't get some additional information that that can certainly go over as we talk about the actual construction project. But then we didn't go over Monday night. So targeting, starting the first week of July or June. With foundation. And some of that construction work. They are there will be a fence and temporary fence but that is meant to protect the the the site from the children or the children from the site. However, you want to look at it. But that will extend all the way back to the woods and possibly do a little bit of wraparound up front. They don't put the fence so they will be so on emergency access. Which I'll go back to that in a second here. Let me see what else there is here. Brother, whether we'll drive at the summer schedule. But their goal is to have the outside frame and done before school science. So the majority of the construction work that heavy noise pieces should be done weather permitting. And contract committee course by the time school starts.
Most of the equipment storage is going to be on the lower parking area on the fire department side. So there won't be anything primarily over here. There may be some some cars and stuff. But the building is so small. They're not going to be having a large construction area or anything like that. Those are pretty materials in as needed. They did ask one favor, which was a communication mechanism between the site foreman or whoever's in charge at the site foreman may not be there at school. They suggested say walk the toppings. They said they didn't know if we wanted to give them one of ours. Like we had separate channels. Or if we just wanted to get a separate pair. But that way if we have a student go missing. And let them know if there's something dangerous happening over there. It's like I heard an analyst is going to come in. They can let us know. So we can kind of have that good back and forth. They also asked for a weekly check-in meeting between the school and them. And what's that? The site foreman. And I also suggested coming out of that that we share with them our school calendar for next year with a flag
for any events that will be substantial traffic on our site. So like if we know we have an event going off the school. We know there's going to be a large year. We're going to have a hundred cars in the parking lot. Because parents are here for something. You know just so they have awareness of those dates ahead of time. And kind of work that back and forth. And that's the majority of it. So the one area they used in one area looking at the diagram. I didn't bring mine with me today. I did have a bit of concern about that that parking spot. Off to the right. The parking right next to the window. Yeah. I said my concern about that is that we maintain emergency access to the lower lots. That is actually parking for the van. Is what they're projecting there. They did seem to think that there was sufficient parking there. And that things would be properly regrated to both the emergency vehicle access and landscape vehicles in and out there. So that was the area. And then. Is there no concern with those parking spaces in relation to school pick up and drop off? These two up front. The two that are like right next to the gym.
Yeah. Those are going. Those can go away. Okay. Because they're still on the revised diagram. Yeah. Yeah. I raised that concerns well. Yeah. Those those aren't necessary. I'm always sure they're going to work very well. But that said, like I said, I think. This little jet out here coming off of the gymnasium and then into the circle. Yep. We know individuals who are coming to drive way over there and and be navigating that. If there is anything that we can do. And I don't have a solution. I don't think there's anything that you're going to do. So we're going to be doing a quick, quickly honest with this. To make this an easier way.
And so I'm opening it up to those individuals. Hopefully maybe have a little bit more knowledge about. Traffic patterns if anybody on the group wants to claim knowledge of that. Just if we can figure out a better way to a proof flow for the buses. I know personally, the bus flow very well. And also if we. If we can do something to kind of create a different. to kind of give some parking to the community center because they're going to use parking over your anyway and we know that. But yet still give that boundary to protect the students. So I'm just going through these ideas out there. I don't have any answer for that, but that's the one big concern I saw when I first saw this. Does this actually the first time? When did it first time I saw this overview? I've seen the front view and CAD program. As to its relationship to the buildings. And I think it sits fairly well where they put it. You could put like a triangle made to open the windows. Maybe, yeah.
I mean, I don't know. But that's what I'm putting in out here. Like I said, I don't know the bus patterns very well. What, after the other question, right? So like a gate at the end of after those two parking spaces probably right there, right? Because the bus has usually turned. Yeah, they turned that. They don't go over it. They don't go on the townside. Yeah. Well, I'm actually wondering if we could trim off this point over by the gym days. A little bit to make that through fair over to the circle a little bit easier. So my concern would be that I don't think people should be going from the school parking lot to that circle. I feel like that's going to create accidents. I think that that should be like a divided area where you can't go through there. Good option. Absolutely. Because because all I foresee is someone driving through that circle and then trying to go back that way. And they're being a child or something. Right. I think it's a disaster. I'm going to happen. One thing that you mentioned with the format, everything else with. Nobody's talked about it. Don't necessarily trooper or the resident about our site security plans. What I was going to say that you need to be brought it because we wouldn't identify like why we didn't know. No, that's not shared with the public for obvious reasons.
But we need to have that conversation. Well, the boundary needs to plan. She says. She says. Call it. We're going to say. Valerie told us that she needs to. Provide security plans. It's a long before the evacuation plan. My. That's going to go up the window. Did they say why they need to start this prior to the last day. School, because the school year ends early in June. I don't understand why it has to start before the school year ends because we have as you guys know. The last week and a half of school a lot of outdoor activities during the day. There is field day. There's a lot of activities and it is very troubling that there would be activity going on out there. We've waited this long. I don't understand why they can't wait to work. What do you also need to modify the evacuation plan for. I mean, on top of just go through my list here. Yeah. I'm Chris just said. I mean, we amended the activities that are outside. And if if they're planning on that. I mean, I thought that they are start date had to also be something that was discussed sitting down with you guys.
Number one. And. Well, I think. I think. I think. I think. That that date was just perfect. What was it to what? Now, I'm also, it could have been because they said their intention was to be done by the school year. So maybe that's why they're looking at it. And it's a simple question of saying. Yeah, I mean, we had to give them enough time to do the project. So if our preferences to you wait two weeks and start and if that means you're there two weeks in the school year. I at some point they have to be able to do the project. But when we start this school year, we already have to have plans in place because construction is not going to be over.
So we're going to be ready by the opening of school. I understand. That's all. She wanted this. Okay. So our Monday, we learned that the application to planning and zoning is not going to occur until another month at least. And I'm curious how there's going to be anything proceeding until number one. It gets approved by planning and zoning. That's the application. Number two. We have Board of Ed approval that we've already informed them is required. How is there any idea and event? I'm not expressing any thing about the community center. I'm simply saying, timing wise, I have no beliefs that that will be able to occur in June. We're here on April 19. The next planning and zoning is is it the third or fourth week of May and it'll be the fourth week of May. There's no way that an application hearing and any of that could occur in June as far as I know. Fair question. But hey, I'm batting. I mean, that's there responsibly. Right. That's not clear. But it also affects us. I mean, it doesn't. We're having a discussion. So the end of the year activities, Chris, or something that. They need to know. I mean, we we're not going to judge on those. From this point. We're just not going to. I mean, this is going to be going on for quite some time. If you guys approve it. And so I just don't see why the two last two weeks of this.
Oh, yeah. You're almost seeing like it's malicious. Maybe they were trying to know what I'm just saying. That's that's a concern. We also. Much much. We bring a lot of that. Okay, together. Great. Can't take the notes, guys. Sorry. I mean, that's right. We'll give it also. I was just to say. She keeps looking up. But I'm like, OK. I guess my question is, do we have anything planned over there? Yes. We use the whole. Yes. Back every day. Okay. Feel this. One of them. You know, we have a lot of other activities. I'm just going to share. Yeah. I just want to do that. So we also do need to be able to have four parents of things that are going on. We need to notice. We don't have a counter of events. Like we don't have anything like they do need to have a risk of that. Will. Another question is. Well, so before we go off that. So from a counter events, I think what we should do is we should come back and we should say, we would like to know. That's best to do the call. Because construction never goes to the schedule right. You know, when you think you're going to start. And obviously, you're not sure if they have a good data. Yeah. But when are they going to start. If there's any. What do we want to. What do we want to get from them that we want to tell the parents?
We really. We need as much details possible. We need to know the dateness can't happen with parents. We can't say construction is going to occur. We don't know what kind of a construction we don't know when. We don't know if there's anything that's going to be an environment for your kids. I mean, we need as much information as possible. We really do for them. I mean, I'm speaking. For parents right now, in saying that they're going to have 10,000 questions. And they have a right to and for me, not to be able to answer those 10,000 questions. I mean, I have three parents on the board right now. If your head's probably like, oh, I'm going to be asking this question. That question. If we have, you know, children win our Jesus or if he does then the air is going to be. There's a gazillion things that we need to know. And so for them to say, well, a lot of weekly check-ins with you after June 1st, it just that's not acceptable. There are things that we need to know ahead of time. We have to tell parents and we hear this even at town meetings. We have to tell parents when we're going to spray for something. It's to tell parents when we're going to do, you know, the ticks spray. Like, there are requirements for that. So I think this generic, oh, we're just planning on breaking down on the first. And we don't really have any plans to do it right now. That isn't enough. I need to be able to tell parents things. Let me just go to my list before I forget. Will all the workers be on the other side of the fence?
You said they're going to put up a temporary fence. Will they have access still to our backyard to our children? Steve alluded to that. Is this a fence that is a secure fence that can be locked? Or is this a fence where if it's the temporary yellow ones, adults can get over. So it's some of our children. Very easily. Yeah. Walking top. Construction fence. Okay. I just want to go through this one thing about walking talkies. They cannot be on our walkie talkies because of laws regarding your children. And we would be potentially, you know, saying, you know, hey, can you come get Mary Jane because she has a seizure? Those things can't happen on a walkie talkie by the stranger is on. So we will have to talk to them about another way. We absolutely need to have communications, but we wouldn't be able to have communications in that way. And I didn't know if our walkie talkie system had a possible chance, maybe. Then we could be on one. We actually didn't have to know. But they were also fine with having a separate set. So. Thank you. You've weekly meetings. Obviously we would have to know who would be part of those meetings as well. You know, so we could do that school calendar. It's not a problem. We've already approved the student calendar. And so, you know, what day students are in school and not in school. We don't have every activity. It thinks of that nature. So, and then. In terms of yet the traffic. We would, it's not just the patterns for the parents.
You said the majority of their equipment would be on the firehouse side. We would have to know if there's any equipment that's going to be on our side. So. We would have to know if there's one area that's just often limits for us in the parking area. Because they're going to have stuff there. Or do you want to be like, it has to be specific for the fence needs to like. We're a standard. Yeah. So. So. And I think to the the large equipment piece that I think that that if there were any situations where a large piece of equipment had to be up here. That one needs to come out of those big things. So that so that you would be aware that, but from why I've been told so far and granted. Not talking to construction people is that the reason why they're using the fire a lot. It's because as much as you get into, rather than trying to navigate this little individual out here and get back now. So the fire lies much easier and then they can also come back around with you. But I could. That was I doing the way down there. Yeah.
Yeah. So the question I would also happen to is if since they do already know who these site people are because they hired them. And you know what's it's proved. There plenty of starting. Is there a way that we can have them out to the school now. Where we could kind of do a walk through with them and be able to. I mean, if that would help them plan for the next eight months. Nine months however long it is they're going to be here. Um, I think that that is definitely valuable for them to take a walk through so that they can, you know, if they're walking through with one of us on a visitor badge and they could see our day to day operation. So that they can we can say, oh, this is what happens normally here. This is what normally happens here. This is, do you know what I'm saying just so that they have an idea of kind of what goes on here and what they need to work around because right now they're working in the fictitious because they can't imagine.
You know, what goes on here and things like what they could never walk you talking. Um, so I would really, you know, really love it if they could cooperate and have us be able to talk to us inside here. Talk to these people even before anything happens. Um, I was saying, you make the most sense at this point if we're talking like a week or two weeks to ask them. You know, it'll be a lot of you get the heavy stuff that like started after summer starts. You know, a lot of the heavy stuff and then we can plan during the summer. You can have whatever meetings you need. What have you like, I mean, anything. That means a day after school ends are for a clock on the last day of school that want to break ground. Great. Well, I think that would gives you time to do whatever the parents, you know.
And again, I'm thinking that they likely hit the date thinking, okay, well, this is a projected time. We'll be done because they pointed that out before school starts hanging. They were doing us just so quite negative. We don't just let them know how it will be easier if it's still building when school starts than it would be for you to do it at the end. Absolutely. And thank you. Being the representative of the Board of Education and and representing, I think, what the group has tried to put together. There is an interest. A whole town of working closely together in making a sat. So. Ultimately, that should be the goal of all of us who are accessing. Yes, we ever was. But we are all in the town of Annover trying to, you know, we want to see this happen. We should be able to get along. It's not what it was where it's done.
So I hope I, I think with their proposal, I mean, the fact that you were able to have the discussion. And it seems like it wasn't a big deal for them to move those party spaces. They stopped a view of us says, you know, I'm very able to, they're open to us the feedback. So I, you know, probably the least for that. So I still don't know where it's. It seems more reactionary for us. Rather than being a part of the process. That's what I personally don't know. I worry about, okay, if, if we're having to react to something like that, what's the next reaction? Kind of much time to live in defrostory affirmation with you. Yeah, that's my. But the times that we've asked for a together meeting. Kind of. Not a curse. Gonna have to occur. It has not occurred as a. Yeah, if they don't have our approval. So they're forward as we've informed them legally.
So can't go forward. My suggestion as I have related journey is that I believe at this point in time. To be successful. But we need to have a border slightly important education. Yeah. Can you say that again, Chris, I didn't get that. I have a border select one. I mean, a joint meeting. Yes. We've been to it. It's a lot. Two entities. Have we not already asked for that? We have. Okay. That's what they only wanted to meet with Jerry and Chris and two or three representatives from the town. And that's how it occurred. And those meetings. You had one of two meetings and they just stopped. Two meetings. I think. Now they are. I want to. And now you're the representative for the Board of A on the construction buildings.
Yes. Well, when did the last one occur? Okay. Three weeks ago. Four weeks ago. So how did you know about June 1st today? I actually sat down with Adrian and had conversation. I was kind of followed for Monday because I'm like, hey, what happened? Because I knew I didn't go in a way. You went out town. And then I was busy the following week. And then I logged in the following week after that for the Wednesday meeting. And it wasn't there. And that's why I sent a note to him. And I said, hey, what's going on? They're like, oh, yeah, we're working on the contracting stuff. And those kinds of things. And, you know, and so that we were planning on getting together this week. And that was what we said was we get together before evening night. Because this is week. So that was the answer. I guess I was just second one Michael said, which is. It feels very much not only reactionary, but respect to you. Like we're not really being part of the process. And putting you into that committee.
What's the objective of having you involved in the process? And you're not only the liaison, but you're our representative to the construction committee, or whatever we're calling it to be able to provide our questions to have them answered. And in a timely enough fashion that we can do our job. And that's not being addressed. And that continues to concern. And confused. I thought that's what literally was just happened. Bringing the questions back to our bringing information back to us. You was answering questions where we're not being involved. We're not being. He's we're not being involved. As far as for example. Chris, you said, well, last meeting occurred three weeks ago. And all of a sudden at his request or whenever he had a meeting today. And learned of a June first. The ten-challel foundation for it. Now, if he's really part of the committee.
How is anything that's occurred in the last three weeks been occurring without his involvement? That's my concern. So if he's our liaison, great. I'm not talking about him reporting to us because he's had nothing to report. Because the meeting has occurred for three weeks. I'm talking about Chris is being involved in all of the discussions that are occurring with regard to the construction of the community center. Which I'm concerned is not occurring. Whether it whether it is a revision. I don't know. But it feels very non-involved. And I'll be honest. I don't know how much the other parts of the group have been involved in the conversation. The last meeting we have was actually over town hall and all of the set down in in Eric's office. And kind of walked through walking through the budget and all those things and kind of making decisions on what was being included and what was being cut out. The budget to try and get down to the number that I believe Jeff McGuire wanted. So I don't know how involved the other individuals in the committee have been either. I'm going to be the one off or I can be the door. I know. I'm asking. I guess what I would be interested in and to ask you to ask is. How often is the committee meeting? I mean, especially if we're looking at June 1st, especially if we're looking at exposingly.
B.S.C. engineers made an presentation on an application that's going to have to be discussed. I imagine it's on the committee to P.Z.C. in a month. So my concern is as we always talk about like we've all become aware whether or not there are. Off the book meetings or meetings occurring of the committee of which you're not informed. You're not involved. And whether that's occurring. Now it sounds like people have been on the occasion. You've been busy. I'm not trying to criticize the committee. I'm just saying. I would be interested to know if that's occurring. And I very much want, especially because this year early ason. That year in form of everything. And I'm concerned that that's not happened. Can I also just make one point or just ask the question. You know, when we do notify parents that this is, you know, we're going to start and all of that. How are we going to handle all of the questions that Val and Taylor are going to be having? Are we going to, are we going to allow the parents a meeting or something because they're going to have a lot of questions? And I just want to, I want us to be there to support Valerie and to support Taylor when they get asked all of these questions. So I don't, again, I'm not, you don't have to come up with an answer. But I just want that to be on kind of everyone's radar because once this does, once Valerie does send this letter,
they're going to get a lot of questions that I want to be, be there to support her and to support Taylor. Yeah. I mean, it probably needs to be like some kind of open meeting where there's representatives from the planning committee, as well as the principal and Valerie so that parents can people or any community member can come and ask questions. I was thinking it needs to occur before maybe even before letter goes out so that they don't get a letter and get very, very educated immediately. You know that we have a preemptive letter and it's a great idea, our preemptive meetings and last great idea to talk with the community. And especially. And then maybe we get those, we get there concerns so then as a board, we know what the major concerns are of the parents. So then we can relate that to, you know, back and I agree with Chris, I think we should have a board of select men board of education meeting. Yeah. I think all, all members, not just representatives, I think all members. And I just want to thank you, Chris, for taking the time out of your schedule to attend these meetings to report back and to hear what we have to say and to bring that back to these meetings.
I just want to acknowledge you doing that. So thank you. Yeah, thank you. So, so timeline wise, right, to recap. Should probably be that there's some kind of meeting between the board of ed and board of select men, right, all members. And then after that, there should be some kind of notice sent out right to all members of our town, not just parents. Like, and we should be able to ask the town clerk to do that the same way we do it for any town meeting. So that people can come and ask questions either in person or via zoom, I think it's very important that it be available both ways. So that we are accessing that to our diverse population, right. And, and they could submit questions to our general email to if, you know, they're not available, you know. If they don't, if you don't want to attend, but they have questions they can certainly. And then, and then we have them and then we'll be going to the board of ed meeting. These are the concerns of the parents. Is there an email address already set up specifically for this project for quite people's email questions? So perhaps I would be another like suggestion that I would give to the planning committee. And I would say, with the planning and zoning in. Our next meeting is the fourth Monday in May. That's what they're going to bring the application to us for being able to build that. They have to then schedule a public hearing.
Yeah, so anybody in the town come with their questions. Yeah, and that's the last. That's going to be the fourth Monday in June. And then after that, we'll decide we will give them the special permit. It's a special permit, which they change the zoning rules. Two months ago, so that they could at least get a special permit before that they won't even allow to do that. But so there'll be openings for anybody in the town to talk at the public hearing. I ask you a question on that. And that this is only because I find myself being fairly un informed often about multiple town meetings. How is it publicized that that meeting is occurring? Like, I think it's very important that everyone in our community is aware of those things occurring. So is it just on the town website? Is it put in the paper? Is it emailed to people? Is it sent through texting? Yeah, you have to be careful, because you're also now talking about there's a budgetary requirement to that. There's a cost to say, no, every time there's a meeting and what determines whether that meeting is important or not.
It depends on if it depends on the determination of the chair of the particular court. So for example, Jed graciously informed us, because you knew it was important to us on Monday's meeting, right? If it's a PZC meeting and it's a public hearing, that's going to get to them in total of degrees. It's got to be a legal notice. And if you may end up on the end over page two, There's got to be a legal notice that you put in to the libraries. That doesn't mean that everybody, I've been guaranteed 99% of the people. I know that. I like we don't go to the legal notice. So then it's a matter of looking and finding out how we put it on. And I think maybe what you'd happen if you could take this back would be just like we were informed of votes and what not. By kind of a special alert or text. We similarly should be informed of any public hearing. We're going to however we're informed in the town budget. Should have heard all. That's sent as a letter in her mouth.
Yeah. I don't think that. Well, it's not up to me. That's the problem. It's up to the. I just I just bring it up because I think it's important for people who have questions to be able to know where that is. You know, whether the people that are involved in the community or if it's what did person or whatever. What would be who possibly think that's important and then we can share it personally. Yes. But if it comes to the point where I because that public notice you're talking about is the one that may or They looked into it was 800 and something. Every time that happens. Yeah. So there's. Yeah. We can share it with whoever. I think that was probably. But I, you know, it's just care because we don't know like it's they're having a regular B and G meeting. So to like think that they're going to be forced to publicize it in a different way. No, I was already because there's no reason that we can't have Taylor share something like that in the. You know, the newsletter that she sends out to parents. Because a lot of people read that. My question comes in. But based on what you're telling me. Yeah. Because they're not going to be able to launch this project. No, no. They cannot get a voting permit until at least join first. That's what I'm saying. So they want to start earlier. Yeah. Can't. Can't. That's what earlier or can. Is it possible. As we have special meetings.
This agency. We occasionally have had a special meeting, but usually that's been like. Go out to have a site visit. I don't know if we would have a. What this jet lines are for. Probably we'd have to let at least two weeks notice from the time we. Get the application until we. Yeah. They're on the carry. Yeah. They get to this. There's mandatory time. I would also remind that you didn't go to a meeting to give us information. You sat down with one individual. It's been inaccurate on things in the past. So it maybe that was more of this goal and not. Actually, we're viable. You know, so before. Yeah, that that may be it sounds more like what does it's because. That doesn't sound like a timeline in which you first would fit. So. I just want to make sure we remember that. David L academic don't we go to them and say any about not being warned. We might be informed and this is just somebody is helping Cindy these are temporary. Being spoken isn't it. Actual like somebody approve it when they haven't been invited. Everybody to my house. Okay, so the one kind of thing that I I don't know. I wasn't sure if anybody was aware of is. They've provided us maps that we all got in our email. What what is meeting. Just so you know, because looking at this, I wouldn't know, but they're according to Eric. The tower is going to be pursuing a point one acre deed from the school to the town, which is reflected on the lighting, mat number two, which provides for the proposed building and the proposed parking
spaces and whatnot and is the basic, I think you've already referred to a kind of triangle that then kind of cuts through the gazeble property and yeah, so proposed drives, which is where it is. So, so I'm maybe I'm confused then, because I thought that I thought the proposed deed line was like the lighter dotted one that's like super close to the signal. So, there are two things that we learned on Monday also. There was a first piece, which is the lighter thing. Okay, the lighter deed line. Yeah, and then there's a darker one. No, I just have a current deed line, right? Yes, those are the two I understood. Yeah, so if you go on to the right of that, you see kind of the line that goes like this.
Yes, I'm trying to remember my geometry. So, scaly, thank you, scaly and sorry, sorry. It says the math teacher. That's what we haven't received a proposal, we haven't received a request. Okay, my understanding from one of these meetings is that the town is going to ask the school to indeed that point one acre property and I don't know that we're the calculations we're got to the town. Okay, to facilitate that. Now, instead of the other one, correct? I don't know instead of what instead. Instead of the lightly colored dotted. Yeah, that's the same thing. Oh, the dotted deed line is the first deed from 1946.
No, no, no, no longer is applicable. Yeah. That's what I'm saying. Instead of this one, they're asking for this, correct? Well, this, this one. That's what they proposed to begin with. No. That's the old deed. That's the old deed. Yeah. So keep in mind, this, what you're looking at here, this piece is a small version of this one. This is the beginnings of the A2 survey. Yeah. So that's what we're asking for the last time. It was this and then popping out the, this part. So this is what they're asking for. Correct. This triangle is what they're asking for. Okay. We're going to do anything else except the small triangle. As far as was said, I'm wondering. Okay. Thank you. Yeah. Okay. I miss all of that. These were the same. It's a public information. So we should be included to meet with these with a minute.
Correct. Yeah. So the, just so everybody is clear. The triangle is looks absolutely necessary to facilitate them, actually being able to complete circle that they proposed. Yes. And to make a driveway big enough. What we also learn how to make is regarding parking and whatnot. There's a concern about nobody really being able to park. Because then if there was an emergency vehicle around the circle, it could not get around a fire department that vehicle could not get around. A larger truck couldn't get around. They think they're going to park around the circle. No. Oh, okay. No, I wouldn't think that would be. However. They could be. They also not. Resignate a loading zone. Because if they have that in manual loading zone, then it would take up one of the handicap army spaces that has been designated. And they need all of those handicap parking spaces. So I'm just telling you guys a couple things that I was concerned about Monday that are going to have to be ironed out before they make an application to P&D. Hopefully in a month. And that application is a matter of public record. So we will have to review. I'm Chris. Yep. No. It's just got the expertise. But those are things that concern me on Monday. And the other thing that concern me on Monday was. Eric referring to the land. The parking spaces and whatnot as merge use. I don't know if it has a legal definition. But as what as what?
Use. March use. Okay. I don't know if there's a legal definition of that. I would think there is. But his consistently referring to it as. Merged property. Merged parking spaces. Um. Concerns. So. Yeah. People perspective. The only thing I want to point out to. However. They did comment. Yeah. It's in writing. I believe that they will be responsible for me. Okay. They did. Yeah. It's in writing. That it's responsible for. All of the maintenance of the lower parking. That's a good way. That was. That was. That was. That was. Okay. So our parking lots. Responsibility. Yeah. Second pay. Yeah. What is that be? That's a great question. Is it the pay being the lining the. Yeah. Everything for it. But now the off. All party areas were owned by the tower band over. And should be considered shared parking for multiple uses. Now, how does that say they're being responsible for it. Right. What's the first line say? It's all parking areas. So parking areas are owned by the tower band owned by the town of Hondo. There for that is they're required to continue. Okay. I see where you got that. Maybe it should be more specific. It's probably more specific. But I like how you're reading it. And it was. Yeah. But I'll tell along with that. Like I still. So my my only like worry with all of this is I still. I'm super concerned about the fact that there's traffic that can go. Through from the school to where the circle is going to be.
It absolutely terrifies me. I think that for emergency vehicles. Yes, there should be some kind of gate there. There should be signs like I foresee accidents happening. And it really terrifies me. Is there not a reason why. There can't be parking. Over here. That has to be there. Like why. Sorry. What the with the gazebo here. Like does this need to stay this giant island? Why can't they put parking over here? That's one of the things I wanted to suggest. So that's my suggestion. Yeah. And then and then also I think there needs to be a safety gate. They would certainly do our permission because that's our property. Yeah. And that's why. And that's why I said. I mean, I specifically said this is my concern is this traffic flows. Absolutely. I was I was offered the opportunity to come up with suggestions. The pass back. And I might. We'll. We'll take a look at it. So you're not a traffic. So, but then there's two suggestions. Yeah. Respectfully taken. I've no problem with that. But that's two suggestions, right? It needs to be a swinging gate for emergency use only to block that. You can't drive back and forth. Right. And then make the gazebo thing smaller and put more parking there. So that there's parking on that side of the road. Because you're traffic. You're making your community center. Do we need a zero out of here? Is that as far removed from where that is.
Yeah. So when. I just want to make sure I understand the time because we have formally been asked to do. No. When would that have to happen in this process? Yeah. For them to ask us. But when would they. Before it goes back to PNZ. Yep. That's what I'm so. Is there going to make an application that. Includes land that has not yet been needed to them. They can't make that application. Is legally as far as I know. I mean, I. We need to get a lot of questions to answer first. But once we get to that point, you know, I personally, like I think it's it is. I think we should be open to the discussion of beating a triangle of parking lot. It would be on the opposite side of where we're at. And it part of the gazebo that's not we don't use anyways. Like, I just want to make sure we don't immediately shut down. Like, maybe have them be open to the discussion. And then we are open to the discussion on saying, no, that's our tribal. Yeah. So so let's. I'll say this, right? We would like to have a discussion so that this whole project can move forward. The only other thing. And I want to be. And I want to be. I came up.
Yeah. You know, I should. You're. If you look at one diagram. A big the big version of it. There's some property over on the right hand side of the school, which I believe you're. Oh, yes. There's there's a there's a property line alignment that that doesn't make sense. The records don't lie in a shocking over a hundred years. That needs to be there needs to be a conversation with prosecutors and some. Can we be a boundary in my family? Yep. Um, required legally between the pause property and the town and the school. I think because I think there's only about a thousand square feet that affects the school property. And then there's another 4,000 square feet that I didn't. I couldn't understand whether that was school or town property. But there needs to be an agreement on all re entities. For us to get the. To work for them to sign up on the. To serve it. Yes. And I would imagine that has to record before an application can be made. Also. Chris, I have a question. Um, and any of these meetings did they bring up that the fire department or the fire commission or the fire. Um, you know, that they that they have okay. This rotary and ask us like all of that has has that been brought up at all during any of your meetings. It has not been brought up in any of our. But to be fit to be awesome. The best majority of our meetings that I said through was inside design. Okay. Like I said, I mean, part of it was kitchen layout. Perfect was what kind of flooring is going to go in part of it was.
Why are we getting charged this much money for a blank basement? Why are we getting you know, so that was a lot of that conversation. There, there wasn't any conversation. I was involved in for the most prior would say from from side. Okay, just just curious. Thank you. And you know. Um, because. Last year, one of all. This is. So the state. Super. Yeah, because he would be. I know, you know, and she's the one that does our. Our school plan and going out. Yeah. Things like the parking or other things. We use. He knows that better than. We would have. And we would be people have access to that plan. We would want once before any kind of. Bride would request that that security to. We need to look and see if there are any. Other because for example, one point we looked at doing it fits in the back because that was something that we wanted to keep. People and determine apparently for some reason. There was a reason from the security standpoint that we didn't do that. So I'm going to put it and through this. by making a motion that we proposed to the Board of Electrin, a joint meeting between the Board of
Electrin, all five members, the Board of Education, all seven members, the superintendent of schools. Terry, do you need to be involved? I don't know. And potentially the principal on this school, if she needs to turn each needs to be involved, the town manager, as soon as... Oh, and to include the town manager, absolutely, at that point. I was thinking of our personnel for the motion, but yeah, to occur as soon as it can be coordinated. I might pass to modify that motion a little bit. You can only recognize, only because, and it's... I want to make sure that we make progress. And I think there are some issues between the two boards that we need to iron out before we invite anyone else. I don't know that we're going to be able, so I wouldn't approve of the friendly amendment only because given the timeframe that I'm hearing from you, that they want to break ground. I don't see us being able to schedule two meetings in quick succession, one to work out our issues without anybody else there, and two to really discuss construction of a community center. So, I think we need everybody to be...
All of the interested parties to be involved. And I think we need a separate meeting as well, with just borders like them for an education. Because I think we have some issues between the two boards that need to be ironed out. I don't know that that I'll can occur at one meeting. That's all I'm suggesting. I think it probably will not occur at one meeting because of how those discussions will go. I would agree. I would agree. I think in order for the second meeting, it can be effective. We should get to the meeting. So, I will withdraw my motion. Chris, would you like to make a motion? I'd like to make a motion. I would like to make a motion. It's definitely established a meeting between all members of borders like within all members of Board of Education. Two to discuss the working relationship between the two boards. I will second that motion. You just have a question? No. You say to improve the working relationship between the two boards.
No, to discuss the question. So, that is not too exclusive to discussion about the community sector. Yes, it's just going to focus on board relationship. I mean, I suspect as part of that board relationship, that will come up as well as for some of the other conversations that we've had. But that is not the focus I think of that meeting. The reason why I'm questioning is, there was an informal meeting. Was it the same amount? No, no. No, remember that Valerie and I went to Jeff McGuire and Eric Anderson. And it did not go well. They asked that piece of the bigger piece of land to which I believe we got a legal opinion on the legal opinion advice, us, again, advice against giving it up. It advised us to work together with them in a collaborative work and that we retain ownership of our property. People don't should get it out of the phone. So that was what came out of that sequence. Maybe. So so we've made a motion and it's been seconded. We're having this discussion in the market. But I think any time you have a joint meeting, it's now going to be up to the Board of the Lightmen to respond to our requests for a joint meeting and create an agenda for that meeting. And I don't know if we can be as broader as limited,
but I don't want to have a discussion about construction of a community center without our superintendent being involved, because she's the one who knows all the questions. So she's not the question that she needs that. She does. And we need to answer before anything can move forward. I'm so wrong. And I don't think those questions have to wait until we have this meeting. I mean, I'm happy to carry those questions back. Oh, sure. I mean, so there's no reason we can't continue down the path we've been going. Is there another meeting scheduled? What do you call yourselves? I'm calling you the construction committee. Sure, that sounds like a great question. OK. Is there another meeting scheduled?
No. OK. OK. OK. More discussion. So what you know, sorry. I didn't mean to cut it off. OK. Those are both that the meeting will happen. How would these agenda be prepared to discuss this? Is there a joint agenda where the board chair to the chair or the first segment, who is the chair of the board of selectments? Would it agree on the terms of issues for the agenda? Do you want to join us? Does it join meeting? It's kind of going to join the agenda. So we're going to have a meeting between the two boards to talk about how we can better communicate with one another and work together. Yeah. And that's all. OK. Can I finish? Yes. And that's all we're going to talk about. And then then we're going to have another meeting to talk about the construction of this and how this is how the construction of the community center. Great. And so it's been proposed. OK. But I think the first agenda for the first meeting board needs to be very focused. And it needs to be very. Well, that's what I like to work with. So last year, Jesus, it was going to catch. Right. That was good. I like working in relationship because there's more than communication. It's also how we talk about one another and public in all of that fun stuff.
So. All right. I'm going to move motion. Great. Call the motion. There we go. OK. Anybody have anything else? Hold it. And then. Hi. Hi. Hi. Any extensions? 230. Oh. Oh. This is an easy question. The knee William. It's a relationship. It's not that, I mean it isn't. I hope that it would be good. Thank you for some of the aids on report. Yeah. Thank you. All you've done to try to pull this together here. And keep us in the form. And five by the dollar. Who wants to meet a question to have? Give it to me now. I'll send it back. Yes. I mean, I took them so some of them certainly back. See, if he hasn't not had any. Recently, so I don't have any report from there. I do know that at one of our meetings when we're talking, it's going to be coming down the fight. The most recent one was. A new fire truck being requested by the fire commission. But that certainly going to be something to respond to. It's not necessary for. The Board of Education. If I need to take something ever from CIP or the capital improvement. Carry on the liaison right now. Anybody else could have them do it.
No. Two there. Okay. I'm about to leave with the floor. Well, I don't know. That's not something that it's very strange. I think it's not something that we need that happens at the time of approval. So it's not really a capital improvement that needs to go into the plans for the town. But I believe that when I usually take to them anything that the school was doing like I took the roofing. I would take the roofing up there. Come on down. Okay. Okay. Okay. Thank you. Okay. Okay. Thank you. Okay. Okay. Okay. Okay. Okay. And it's here.
Oh. Oh. No wait. No. Nothing else. I already took my seat. It's a great emotional zone to executive session for the purpose of discussion of the Super Agenda's contract at 9-11. Okay. Well, Jerry, you're second. Yep. What was it? Hi. Hi. Hi. And that we invite. By now. Valerie and Terry, so, she'll take that. That's right. I'm not here. I don't know. I have to break down this stuff. I'm sorry. Right. Well. Okay. So, it's a wonder of what's actually items. Well, she'll prove the Super Agenda's contract is discussed in a session. Make a motion that we approve the Super Agenda's contract as discussed with. following school years, 2023, 2024, 2024, 2025, and 2025, 2026. Is there a second? Second. Okay, and you just got it. Well, let's be able to say aye. All right, aye. All right. I think it's there. This is a correction. Seven zero zero. All right, then. Thank you. Graduation. Thank you. Stand late. Thank you for doing all you do for. Ladies and gentlemen, we're meeting on May 10th, 2024. I'm just meeting all of these. Is this for the policy? We're just a member of the mandate? Oh, yes, there will be two changes proposed to medical policy space.
Not those financial sections that I gave you guys. There's small. I'll have to do that. Oh, I think the motion to. I don't know. Yeah, so that's how they do it. You're not seeing that, but that's my motion. All right, so last, I'll put you in for gradients purposes in 1957, buddy. Stop recording. Got it. I seconded it. I have a good question, please. I'm here. And if you suddenly came tonight before they go home with Steve, I don't know. You don't record it, by the way. Good night, I know. I'm going to talk about it.