for going to Dallas.
Thank you. I'm calling the meeting to order. December 16, 2025 and over planning and zoning. welcome everybody for the public hearing. first of all, I'd like to announce that this was an application for a subdivision that I'm sorry the the public hearings first. Right. Right. First I have to seat members or do do I do that after
don't need don't need to seat members for the public hearing.
Okay.
So let's start the public hearing.
we should we should know which members are here though. Correct
or matter because
a member can go back and review the public hearing today. Okay.
I'd like to announce our members that are in attendance. Jed Larson, In Lean Hushton, Scott Persan, and Jay Cayman's. And did I miss anybody?
And myself.
Yourselves. Patrick Dhy.
All right. I'd like to call the public hearing to order. And I'll start with Wayne. this public hearing is on an application for a special permit to construct a single family residence with a market rate accessory apartment. The application was made per section 4.11.3 of the zoning regulations. the applicant is Soal Cody is here and Bushnell the engineer that worked on the site plan. And right now I'll let them take it away. Let
Absolutely. Go ahead.
So good evening. I'm Andrew Bushnell, a licensed professional engineer and land surveyor with Bushnell Associates. we prepared a site plan for the site here in front of you front of you tonight. I have a cycling that's dated December 2nd, 2025. I believe yours is the latest edition November 2019, 2025. So, there's really very slight differences in the
I was able to look at it on the computer, but the computer wouldn't let me print it.
Okay. So, Okay. So, basically we have a 1.23 acre lot here. time located on Route 6 near the intersection of Shotty Mill Road. It was approved back in 1994. Original six lot subdivision. the lot 290 was one of those lots that was approved. Basically the subdivision went from ours to the lot to the to the east down to Route 6 to Shadow Mill Road. the two lots to the west of us were previously existing lots before the subdivision. so it was approved in '94. It's in a business zone, but the wording in the subdivision allowed for be a special permit if it wanted to be developed as a residential. all the other lots in the subdivision were developed as residential. the house next to it at 272 is residential, maybe residential. but and then 262, at least the part that above us is just vacant property. you know, pretty much everything else around there, everything else around there is is residential. If you get
further down to 60° there heading that way, they can do some commercial. So, there is a start six is a state road. and the original subdivision plan showed our driveway being shared with the driveway from 290, which also services another driveway
296. Yeah, that was part of the subdivision. just at the, you know, Andover allows two two residents per driveway. so what they did is they just shared their part out in the in the state right away. Kind of a
not a great scenario geometric wise and things and talking to the DOT now ran it by they're like, "Yeah, no way. We're not going to allow that because they they have the jurisdiction what's in the state right away doing the property line the road. So therefore we just we we have our own driveway now own driveway single single driveway coming up into the property. We're proposing four parking spaces as Wayne said it's three house with a with a accessory apartment onebedroom accessory apartment. So I showed four spaces kind of going back and forth a little bit how many spaces I needed. I figured one per bedroom, you know, would would be good. you know, so this we have the four parking spaces, enough area to turn and back up and head out to the road. So you're driving down a fort, not back out onto the road. You don't want to do that. we have the house, a couple couple patios shown on the plan with the house. there's wetlands on the property over on the west side. You can see those. We took those from the
original location of the original subdivision. You can see the 100 foot up view area. the house is not in there nor the driveway nor the septic tren the septic system. It's really just some grading in some lawn area. The well is contained within that 100 foot upland review area. we did get approval from the wetlands agent for this for this activity in the upland review area. since the trees were cleared into the regulated area, you can see the existing tree line approximate existing tree line. the owner did agree to replant some evergreen trees as shown as a mitigation to the the tree cutting there and then give some buffer between the cleared area and the wetlands. we did design a septic system for the for the three-bedroom housing and the accessory apartment. had that reviewed by Eastern Highlands Health District. That's been approved. so basically that's an overview of the the site plan. We have the you know the typical erosion control things on there details details. but that's an
overview of the plan for that. if you have any questions and then presuming there's architectural here.
Which way is the house? Are they going to they're going to face the high the road or face the
Yeah, the front face.
So your backyard is going to be abing my house.
No, no, not the back yet.
Yeah, the front the front of the house faces the face of the road. So the backyard is going to be abing my property.
You're 290.
Yes.
Yep.
So no no garage. All the vehicles will be parked outside.
no garage outside. happen to be one car garage.
Either the one or two garage is one or two.
Hold on. That's perfect. I've seen this.
There's no garage. It's just Yeah, there's no garage,
right? So far Parker spots.
Yeah. outside talks outside. He was supposed to put the garage in garage. Right now they're outside. one had a garage and then I'll be able to come back and get a handle that.
How how long how long the driveway going to be? Like how far is the house set back from?
well from the property line it's 90 97 feet.
So just about 100.
Yeah. Yeah. I mean it's it's probably a good I mean I don't have a dimension on here but it's at least 15 feet to the edge of the road. Probably more 20 feet to the edge of the road. So there probably 120 fake jack rattles off the walls in that place.
What's that?
Are going to rattle off the walls in that place.
Yeah. You need a Do you need a turnound for emergency vehicles?
No. No driveway.
I mean haven't had a turnound area.
It's not a rear lap.
Yeah. Yeah. Okay. Are we still is there going to be a question phase or can I just kind of
Well, I want to let him present either for my family. If I don't like it, I'm selling it. It's not going to be as a duplex already, you know. Okay.
So, either I be living here or selling it.
Okay. But whoever buys it has to occupy that property. They can't use one of them. They can only use one of them. So right now with Johnny, are are you planning on moving there with your mother?
Yes. Yes. That's my plan.
That's your plan. Yes.
Right. Cuz you understand?
Yes. Yes. Absolutely. I do.
The owner has to live there.
Yes. Yes. Yes. Yes.
Okay. That's cool.
That's my plan to my mom. Yes.
Not much you can really say about it now. Of course you not perfectly within your right to build a house there.
I think it's a quite a large house though for a small piece of property. The last I heard that property was only 0 93 of an acre and that was Jean San Martino. And I've actually got the original plans for the property layout.
This is it got surveyed. It got surveyed as 1.2. Yeah, that's what the latest survey is on it. So the what if I want you feel me to interject the what Andrew has there on the site plan conforms exactly with how lot one was depicted in the subdivision plan that was approved in 199 this is dated it was signed by PNZ in 1996. And this is this is a copy of that if anybody wants to look at it.
Was the public hearing notice sign posted on the property?
Yes, it was. But the information
initially the date was I just
but it got fixed the day after I talked to W. So I don't have any problem with the data not being correct. Then we received notice in the mail. Yes.
Yeah.
No issues there. No issues.
any other Were there any written comments sent in, Wayne, for this or? No. Okay.
When is construction supposed to start?
Well, you got to wait till the ground for us anyway. Now, what kind of guarantees do we have that the owner is going to occupy that property?
On my side, I can guarantee, but I don't know this when I once I sell it. You can't guarantee them what are they going to do with their home. free part guarantee that it's not going to be because if I spend that month along I don't think anybody can be paying rent to afford to pay that rent.
Yeah. But if somebody else buys that house they still have to the owner still has to occupy the property. Is that correct?
That's correct.
Yeah. I just want to make sure that you can't sell it
oo many people in there cuz
So is the main house market price also? Is that dictated?
No.
So, you're paying market price for the apartment, right? The in-law apartment,
right?
What about the main residence?
The in-law apartment is only 450,
right? What about the main residence? That's that's just strictly a single.
It's a single family. It's a
I mean, there's no market rate or versus affordable housing if it's a primary residence. It's not it's not there's nothing designating it as afford as affordable. The reason for the public hearing is because the accessory apartment so wanted it to be a market rate accessory apartment rather than rather than an affordable accessory apartment.
Okay.
There's a different process to a different process for for those for affordable So he he chose to go this route which is the more difficult route to have a market rate accessory marker.
The state statute that
Why is it why is it more difficult?
Well, there's a state statute that was put in place to encourage affordable accessory apartments.
Are you talking about the bill that just got signed two months ago or is this something that's been in place already? It's been in place for a number of years.
It's 2021.
Okay.
Yeah. square foot is the house total with the apartment.
I did my calculations. I came out. I wrote it on from its
I did some calculations
2500 square ft of the main residence and 450 square ft for the
almost 3,000
size the the septic's been engineered already. you know where the leeching field is and all that stuff and everything.
And how you getting how you getting power in there?
Are you coming off of that first pole off our driveway or you going to come
off? My question is specifically for utilities also. How you going to get your internet and your electricity onto that property?
I've got it coming off the pole to the to the west coming up
the one off our driveway.
No.
Oh, you're going to come across Route Six with the There's a pole out the pole.
That's a stub pole. That's a overhead guy pull. That's not
Yeah, I'm thinking
that pole is not even regulations to put anything.
Maybe they can run it overhead to there down.
I don't know. No, they can't.
I I work I work for
I'm a licensed electrician.
That's a That's a That's an Eversource thing.
So, you're going to have to pay extra money to get they got to put a 40ft pole there.
So, that's I mean I need a transformer which means We need at least something we'll go back.
Okay. I'm just asking. I'm just asking.
That's all.
But yeah, that's going to be a big extra. And while we're here, I might as well let you know that tree on your property is hanging over my tap bad that needs to be attended to.
The tree that's hanging over my power tap coming off of the driveway. Your guys didn't do anything to it when I asked them what they were going to do when they cleared the land that they said no. with a tree guy. You know
hat's that?
I should have come up to meet now with a tree guy.
Well, I asked him at first and then I got your information, but then the meeting came up because my son used to rent.
Yeah, I know.
So, I tell you at the meeting up to me, you know, I'm not too far from the road. I just work down the road.
I understand over there. So,
it's not hard to find me.
Hard to find you at all. But we'll solve the tree. No problem.
And probably the sooner the better.
For sure.
It the whole back of it is it's broken off and the the tree guys left another tree leaning up against it and it's already on a a 40° list.
Okay.
The thing is like this hanging over my tap.
We'll take care of
and I did check with Eversource and they're like that's kind of questionable because if that comes down you could have done something about it and they're going to charge you. And if they take all that wire down up the driveway, that's that that's thousands and thousands of them they're going to bring back to you.
Did you guys state your names before you started talking?
Yeah. Thompson 290.
Yeah.
Jason Guyger, 296 Route 6.
29 years at the top of the property. So obviously when we bought into this subdivision, I knew there was a maker plot there that eventually would be sold. So I'm not here to be the cog.
Oh, we understand.
You got to understand I raised my family there and I live right on the Hop River Trail. I got one of the nicest properties on the Hop River Trail. Okay. I maintain a 600 foot driveway which is a deed rightway which I plow Tim plows. we maintain we've been putting you know millings on it whole nine yards. so I am pleased at Johnny to hear that you know I guess but the DOT probably made you do it cut a new driveway in because
it would just cause another headache at the end there for who's going to plow and maintain. So I'm happy about that. They may.
I'm happy about that. I'm looking forward to having a a good neighbor.
Absolutely.
Because I'm a good neighbor
and I look I I want a good neighbor.
I appreciate that. You will have a good neighbor.
That's that's all that's I just want to hear what you're doing.
Yeah.
I'm not here to bust anyone's chops. I want to ask good questions.
No.
And I just want to make sure all the procedures are being followed and I have a full understanding of what's going on. That's it.
Yeah, that's it. Very good. Now, what does the footprint of this house look like? What size is it? How many square feet is it for the footprint? Is that
he foundation size?
Yeah, foundation type. And is it excavated or is it not a slab?
Slab. Oh, no. Basement slab essentially. You want to check it out?
Yeah, please.
First floor and second floor there.
And then how's your access to the accessory department? It's it's
inside the house.
So, it's not going to be a separate entry.
No.
Yes, it is. Isn't that Isn't that usually a requirement? You have to have a separate eg breath in breath.
So that's to us.
Okay. So how do you how do you enter and exit?
Yeah. He's got a separate entrance.
So you have a patio.
Okay. And that's that's the door.
Yeah, that's the ent separate entrance. Open. Yeah.
Okay. Yeah. All right. And the apartment's on the first floor because I'm looking at the first floor plan here, right, John? Right.
What is it?
The the actual apartment's on the first floor, right?
Yeah. The
So, you're like you're coming in, right? This is like a patio. A door will be to your right.
Right.
Kitchen.
And then this this is the whole And then
just just this is the
right here. And then this is your entrance. And where where's your entrance? Right here. Right. Right here.
Okay, I got you. Like a common area. You go this way or you go that way. This is Route Six
down here.
And the house is facing the highway.
This will be Route Six down here. The house is facing
the house is what's the house facing in
Right. It's facing the front of the house.
It's facing the highway. Facing the highway. North patio and sack is going to be against your propert against your property. Okay. Are there any questions or comments from our our remote attendees?
Patrick.
Oh, go ahead.
Hi. maybe I missed it. could you just ask the two gentlemen who've been speaking sitting on the side of the table to Scott's left just to put their names into the record.
So opponent
Andrew Bushnell.
Thank you.
All right. Any other questions or comments before we
I was looking at that.
Can you hear me?
Yeah.
Okay. I was looking at the in the accessory apartment and the bedroom does not appear to have any closets. I thought that a bedroom would always have a closet of some sort.
Okay. How big is the bedroom?
The bedroom probably 250 square ft.
So that's what
is it? So
it's a pretty good size bedroom then. Okay.
More than 10 by 10. Yeah. 10 by 15. It's
Yeah, I can't tell you exactly how big the battery for the whole to 450. We split it on this is probably 150 150.
All right. Any other questions, comments? Was there any consideration on the sighting of the house for solar power in the future to take advantage of that opportunity?
I never thought about that. Maybe something in the future.
It's already facing south. Okay, that's good. It's I think that's it. See this?
What else?
No, I'm good.
So, John, you mentioned like you might put some evergreens up or something like some sort of like what are you thinking like along the driveway side or
around your driveway?
Okay. Coming up
something probably at the front six.
Okay. about between your land and my land.
We'll see. Depends how good the name you are.
I've been there 30 years.
We've been ordering pizzas for a long time, right, Johnny?
I don't think you believe me.
Why would you like pizza before you go?
Would you like a fence between our houses?
No, no, no. I was talking about trees. I didn't say a fence. I said you were talking.
I can put some trees.
Yeah. Okay. Yeah, I definitely some trees.
That's all.
Yeah,
that's all. I don't want to I don't want to put fences.
You don't want fence? Yeah,
you're going to need a fence in the front of that house. Believe me.
Yeah.
You're going to need a big fence.
Tell you that those trucks come down that hill there and they hit that Jake break in front of your house. I hope you got no pictures on the walls cuz they ain't going to last. That's why we got trees. Big thanks. There any other questions or comments or
I think that's it.
All right, hearing none. make a motion. Do you think we have everything we need to
It's their presentation.
very good. Are you all set?
We're all I'm set.
Yeah. Yes.
All right. Well, at this point, I'd like like to make a motion to close the public hearing. I don't have a second.
Is that something that's normally motioned or just not required?
Oh, what what you know I've normally done was ask anybody see any reason why we shouldn't close the publication.
Fair enough. I like that. Okay.
Anybody see anybody have any reason why we should continue or not close public hearing at this point? Our hearing none. going to close the public hearing. Thank you very much. at 7:29. At 7:29 p.m.
All right. At this point, I'd like to u follow the order of the regular planning and zoning meeting.
Thank you everybody. All right. you leave those.
Yeah,
thank you.
Yeah, I wasn't even like I said, I wasn't even slightly different from the one that Scott did. do you guys free to hang around or or you can go at at this point once the regular meeting starts the commission will decide
if they're going to deliver deliberate on it tonight or But there's once the public the public hearing is over. So the interaction between the commission and you guys while stay
All right. All right. At this point, I'd like to call to order the regular planning and zoning meeting for December 16, 2025. And I'd like to see members and alternates if applicable. President is Jen Larson and Scott Pan and Annay and Leanne Hutchinson. So that we have our full board and we don't need to see any alternates but J Cmans is on pending
and so thank you everybody for attending the public hearing. It was a last minute public hearing that we did not vote on to have, but it was in cause of the market rate apartment accessory apartment that was not originally approved in the subdivision. Right. Does that sound good? And were there any additions or changes to the agenda? I just I'm just going to bring this up and I'll leave it up to you. I had some conversation with attorney Cordo this morning regarding the Genevese matter. And if you'd like to go into executive session, I can relate relate that discussion as it's you know attorney attorney client privilege whatever discussion.
I don't think it's necess it's absolutely necessary. It's pretty pro pretty straightforward. want to ask Jed's opinion on this.
Certainly easy to do. We've got nobody here other than commission members. So, you know, all we have to do is turn the recorder off and
Okay. So, I don't think it would take very long.
I'd like to add that to the agenda then. We're going to
make a motion. I make a motion to have executive session and pauseing.
This is This is
econd.
Thank you, Leanne. Second. Leanne seconded. Mr. Chair.
Oh, sorry. Go ahead, Don.
So, I know I would just as part of the motion you would want to invite staff, I believe, which would I think probably just be myself and Wayne.
That that sounds good. Yeah. Part of that motion.
This part we're just putting it on the agenda. Yeah.
Oh, okay. Okay. Okay. You haven't gone in. I'm sorry. This was just to add. Thanks, Jay. Or thanks, Jed. But yes. so all in favor to add that to the agenda starting with Jed.
Hi.
Scott.
Hi.
Lean.
Hi.
And
Thank you. Okay. So, I'd like to do that right now. Go ahead.
You got a vote. I vote. Yay.
Motion passes.
500.
Thank you, Jed, for reminding me the procedure.
That was my our first motion.
Gotcha. And
o we need to pick a place for it?
Yes, I'd like to place it right now before public speak. my recommendation would be put it in old business 5C.
Okay. I was hoping to just get it out of the way quick, but fair enough. I'll take that recommendation. We'll we'll add it to old business 5C executive session. Thank you, Jud. All right, moving on to public speak. there any I don't think there's any public in attendance on the Zoom and there's nobody in the room, but I'll give it a second. Any commission members? Public speak? No. Okay, moving on to old business. item A was a recommendation from attorney Branch. that the last meeting a the regulations concerning the regulation changes that were voted on, notably the aggra tourism regulations and removing minimum dwelling size, adding modifying requirements, the mining those were voted on and approved. Those zoning zone changes were voted on and approved, but a an effective date was not chosen at that time. So, the recommendation is that the commission revote with an effective date for those regulations. Any discussion? what what do you think the best effective date would be? That' be a month. It has to be a month from our vote. Correct.
Yeah. That's a good Yeah. 30.
So Wayne has to get the results in the newspaper. Yeah.
Then we got to have 15 days for somebody to appeal.
Okay. And then once we're through that, if nobody appeals, then we can make it effective. So if we shoot for a month, we can get we can get there.
I would think 30 days would be an appropriate number.
Sounds good to me.
You going to call it January 15th.
Thank you, John.
And I did not publish the results of last week's the last meeting's vote on the recommendation of But you can get that in for this Friday if you put it in tomorrow. I can I can put it in for tomorrow. Yeah.
Okay. And
I've got it. It's ready to go. I didn't send it in.
I have a question about the word mining.
Yeah.
Go ahead.
Is that I don't remember. talking about that. I I know we talked about it. I don't know if it was this or not. I guess that's my question. Is this the same thing somewhere? We talked about removing x number of yards of gravel. is that what's meant by this or did we talk about mining in particular? And I just don't remember using that term.
No, you you remember correctly, Leanne. That was we were talking about somebody removing excess material and not having a permit for excavation or mining until we tried to get rid of that loophole.
Okay. So, is it covered by this? Cuz like I said, just reading it now, I didn't get what you just said out of this. So, I'm just wondering if it's self-explanatory to people. Yeah, that what you guys discussed and deliberated at the last and voted on at the last P&Z meeting was a modification to the section on mining that required a special permit to to when removing material in conjunction with a building permit that's been issued. It's it was kind of a loophole in the mining regulations that would allow some somebody to come in with a building permit. The current language allows allows the removal of material in conjunction with a building permit. So the concern was, and it's happened in other towns, that somebody would buy a piece of land, get a building permit, and in reality mine the property while they while they were doing construction of this building. and not have to go through the process of getting a special permit to mine. Does that make sense?
Okay. Yes,
it it does make sense, Wayne. The the thing that you know, I was looking in our section 16, which is sand and gravel bit excavation, which is will be changed. I don't see the word mining in there. So, I don't know where
mining, but
you think it's two different names?
No, I I think it's exactly what we talked about for the sand and gravel bit excavations. I just don't know where the word mining came from to get in the discussion.
It's probably it's just shorthand. I don't I don't think you need to read too much into the the phrasing of this this deliberation. you you would have to probably blame me for that because that's what I think of it as.
Okay. But on the you know the little the sheet that you had with the the changes, the word mining doesn't exist in there anyway.
Okay. So, you probably said mining, but the fact is we're we're referring to kind of a loophole in section 16, the gravel pit excavations, and we're trying to make sure somebody couldn't excavate a mountain to put a little shed in there and say they need to do it to put up a building. So, it was a poor choice of words on my part to use the word mining in the description of item A here. basically to prevent a mining operation from starting in the first place to circumvent the regulations.
Yeah.
like I said, I mean you guys
Yeah, we
you've already
we've already voted to approve that, but we did not vote an effective date.
Correct.
and attorney Brandon thought it would be cleaner if you guys just revoted.
Yes. And chosen effective date
is that all this other stuff but the front is blood.
Yeah. So all of it.
Yeah. We voted.
So I Yes. But go ahead.
So I would like to make a motion.
Yes.
That we approve the proposed zoning regulation changes that were discussed during the public hearing on November 18th, 2025. That changed articles 4.9.2, 2 4.9.3 7.8.0.9 8.1 9.1 10.7.2.1 11.1 11.2 2, section 16, which is the gravel bit one, section 19, and section 22.
That's clear, Jeff. I second that.
Thank you.
With with an effective date
with 15 January.
Very good.
2026. 2026.
You still that, Scott?
Yes, I second that. again. Scott seconds. let's take a vote. an
hi. I sorry, but yeah.
Lean H sound.
Hi.
And J.
I.
Scott. I
Scott. And and I'm Patrick Dhy. I. So, the motion passes. 500. The effective date will be January 15th. Okay. Moving on to item B on old business. plan conservation of development. John, you want to take it away?
Sure. Thanks. so I am we are we are approaching the the end of the tunnel here. I have shared I believe last Friday or Thursday I sent out the draft plan of conservation and development in its complete draft form. it is PDF of 118 pages. this is more or less the final layout or proposed layout where where we can make some tweaks to it. But or I I think I don't know maybe Jay is the only new commissioner. so I I don't want to necessarily go through the whole thing but again we you know we we started
with a vision statement and that vision statement included six one two three four five six yes we envision statements and those we envision statements dealing with quality of life dealing with housing agriculture and natural resources transportation and trails economic development I'm sorry complete streets and resilience and and sustainability. Each of those we envision statements was given a substantive chapter. Those substantive chapters, you know, dis discuss the current cir circumstances, establish large goals and then also include very specific recommendations for action which are at the end of each chapter. we have a couple of things that were added. I we we went back and forth several times with the conservation commission on their maps. So the the conservation chapter has been has been picked through several times and apparently they still have some additional comments. but we did add I would just note on page I think it's page 57 correct. no 67. Yeah. in the economic development section. a future land use map, which is which is really the the most significant addition to this plan that was made in the last month and a half or so. basically combining a lot of the economic development stuff, a lot of the the conservation stuff with a a focus on
the Route Six corridor and we calling the basically the broad Route Six Hop River corridor the balanced growth corridor which because of course this is both our our you know one of our most significant natural resource areas the the the riparian areas and the flood plane associated with the Hop River but it is also Route Six and one of our most important economic development velment corridor. So, you know, the the nature and type and the and the specifics of development along that corridor are going to be extremely important. and then, you know, also just sort of overlaid some of the some of the zoning and proposed zoning based on our on our discussions several months ago. So, we have a proposed future land use map. and then at the very end as that we discussed a couple of months ago at the end of all of the substantive chapters we have a short conclusion and then the implementation matrix which is appendix A in which we basically extract all of the goals from the different substantive chapters. place a lead entity and supporting entity to basically identify whose job is this task, whose to-do list does this go on, as well as a time frame and and estimated cost for sort of big picture planning purposes. so the the the plan as as you know drafted is is basically u a complete draft. and I'm happy to answer questions or or take
comments on this, but the the big picture, if you agree that this is largely in complete form, obviously there there can still be some tweaks, some edits, and some reworking. but if you believe that it is basically in a complete enough form to set a public hearing, that's what we need to do. we need to set a public hearing a minimum of 65 days probably from tomorrow so that we can get this draft plan to the Department of state of Connecticut Office of Policy and Management, OPM, the Capital Region Council of Governments, the Board of Selectmen, and the Town Clerk's Office. all of which needs to be given 65 days ahead of the public hearing for this to review. this requires just a public hearing of the planning and zoning commission. This is not a town meeting. This is not a referendum. This is not the business of the board of selectmen other than their responsibility to review and comment. This is a decision solely of the
planning and zoning commission following the holding of a public hearing on it. So, again, I I'm going to stop sharing. I can put it back up in a second if people have, you know, specific questions or comments. But what I would ask is a two-part question. Number one, do you feel that this is in basically sufficiently complete shape to schedule a public hearing? And number two, when would you like to have the public hearing? I think it is no earlier than February 19th in order to give us time. so that's that's what I've got to share.
Sorry.
Okay. I just muted you on the computer. Go ahead. would you recommend a a special meeting or have this at a regular meeting? I think that's that's really up to the commission if you you know the I I suppose you could you could either schedule it, you know, to to get it over with and and adopt it in February so we could have a special meeting then or you could wait until your March meeting on the hope and assumption that you're not going to be slammed by, you know, a half a dozen other public hearings that same night. But it it doesn't it really doesn't matter other than that. Well, the earliest we can do it is February 19th. The planning and zoning meeting for that month would be on the 17th. So, we just
miss it. we could probably go to the Mar March meeting and do it in conjunction with that one. That certainly gets you past the 5day window, right? Is there any problem with waiting that long?
no,
just Okay. Any other the other commission members feel about the completeness or mostly completeness of our plan of conservation?
I think he's ready to go.
I think so. Yeah. Everybody else?
Everybody pretty comfortable with that? And like John, you did say like there's any little things that we need to tweak that we still have a little bit of time left to or do you need to submit?
Yeah. No, so we can we'll we'll put this in there there again the conservation commission has a couple of minor tweaks there is I think in one of the introductory sections oh no no it's I just scrolled past it in the economic development section there is a note that says add a map showing the town garage property and proximity to nearby destinations there so there's some you know some illustrative stuff that we're going to put in but there's you know no nothing hugely substantive needs to happen. And then, you know, the purpose of the public hearing and this 65 days
is to give, you know, OPM and the selectmen and the cog time to comment. And if they have comments, you know, that'll be received in the public hearing like anything else. And, you know, following the public hearing, we can make some final tweaks to it. But, yeah, this is, you know, I I think, you know, are we 95% there? Yeah, I think so. So, you know, I I think that's certainly ready to to to send around. And I, you know, commend the commission on its on its hard work to this process slogging through all the all the chapters.
Well, your hard work and all the other committees and commissions and they did a lot of work to prepare this. So, thank you very much everybody's input. I guess the the question I still have on the timing of this is you what do we think or how should we approach the board of selectment to see you know what they want
and we got two board of selectman
members here that could maybe give us a hint but you know if we roll this thing out of the public hearing would the board of selectman feel slighted that you know they didn't get the special session on this or do they Yeah, I'm not sure what what their thoughts are. We're putting, you know, a fairly significant document, the blueprint of the town. You would think that that would be the board of selectman would kind of like to have a
rough draft out tonight, but read it. Read it.
Right.
Good. Great. Then you and could get some feedback at one of the upcoming meetings. They want anything else.
Sure.
You could I mean if you wanted you could invite the selectman you know depending on your your agenda to come to the February meeting and just share some preliminary thoughts if they'd like. But again the selectman can if they wish find you know that this is not an appropriate plan of conservation and development. they can make a resolution to that effect. And if they do, that changes your vote for planning and zoning. such such that if they essentially say, "No, we don't like this plan," you would be forced into a supermajority almost like overriding a veto. so instead of adopting this, you know, a 54 majority or something like that, you'd have to adopt an 8-1 or something like that. But again, you know, I I'm not necessarily anticipating that, but if you would like to invite them to, you know, talk it through, at in in February perhaps ahead of the formal public hearing, that's certainly something we could do.
I would just say send it out to all the select men, let them know, you know, if
Yeah.
read this when they, you know, have time.
Yeah. if they have any questions or comments
and we'll and we'll give them we'll give them the the date of the proposed public hearing and and say please you know pro provide any findings ahead of that.
Absolutely. Sounds great. Thank you, John. Yeah.
Thank you.
Do you want to I'm sorry, Mr. Chair, did you did you get a a motion to hold the public hearing on adoption of the plan on the March 17th meeting? Is that right? I have no motion yet, but might as well make the motion myself. Make the motion to send notice of public hearing 65 days. Well, it's going to be at least 65 days from tomorrow and that would be scheduled for just have the date March 17th
70
and also to forward a copy to the board of selectmen for their review and invite them to our February 17th meeting if there's any discussion or changes that they they deem necessary. or applicable. A second. All right. let's let's get the vote to that. Scott I
Leanne
I
thank you for
Hi.
Okay. Thank you.
I don't know what's wrong with my sound.
Okay. I
and myself I vote I. So the motion passes 500. We are set the public hearing for the new plan of conservation for March 17th 2026 and inviting the board of selectman to attend the 17th of February meeting.
Who's going to send that to the board of selection? Is that you Patrick or is that John?
I'll I I can I can send it tomorrow. Okay. Well, thank you, John.
Yeah, I'll I'll I'll route it through the the unless unless you guys feel like it should be sent directly to them. I was going to send it through the town the interim town administrator's office so he could you could distribute it.
Town administrator sounds sufficient. Yeah.
Okay. I don't Okay, we'll do it and I'll send it to I'll send it to the the state and to the COG as well.
Perfect. And they they also have, correct me if I'm wrong, they also have input. If they see anything egregiously terrible, they'll go, "Hey, what's going on?"
Yeah. I I don't think I don't think either of the other governmental entities has the same, you know, quote unquote veto authority that the selectman do, but they Yeah, they can they can make comments, of course.
Yeah. And I I noticed when other towns do when they change their rags, they we get notice of their stuff too, right? So I think it's like common courtesy or something.
Yep.
It's common courtesy like or you have the regional
Well, it's it's it's statuto statutoily mandated, but yeah, but it's Yeah,
but it's basically it's basically a courtesy heads up.
Thank you. All right, moving on to item C, executive session.
Nobody in attendance.
So, can we pass the recording? Do we go?
Yeah, I would a motion to go into executive session inviting all all commissioners and staff.
Make a motion to go into executive session inviting all members, alternates, and staff.
Second. take a vote.
Oh, I see your hand.
Hi.
Okay. Lean Hutcherson.
Hi,
Scott. Bersan.
I Jed Larson. I
Patrick Dohy. I motion passes 500. there was no actions taken as a result of the executive session. So we're back on to our regular meeting agenda. On to item number six, new business. acceptance deliberation of application 25-1 SPON 280 Route 6 construction of a single family residence with a market rate accessory apartment per section 4.11.3 of the Endover zoning rights. discussions. the real reason for the special permit is because of the market rate department. Correct.
And is everybody satisfied? That was from the public hearing. I am with you know Ann's comment. I thought it was a good one. We ought to have a closet in the bedroom. So, yeah, requirement of the building code or
it might be not sure, but I thought that's how you determine, you know, that's how you have a bedroom, you got to have a closet.
That's how realtors determine if it's an actual bedroom or not. I think
Yeah.
So, they it should have a it should have a closet. that gives us something to you know say is a condition of approval but it gets modified for that but go on our merry way.
I would point out that the location of utilities is supposed to be on the site plan
d it was not.
It's not.
Okay. So, I didn't pick up on that until
Oh,
until he mentioned it.
Because you're not an electrician.
Says it's a stump pole. Yeah, that's just like the it that just carries the weight from another
I I don't know how much of an issue that really should be except the visuals test that joined us for the public hearing obviously have a an interest in where the utilities are.
Yeah. They don't want it to go over their back.
They don't want it on their property, I suspect. Yes.
Yeah. and they did they did let him know that it was going to be an additional cost and he didn't seem to have an issue with it, but like you said, it's not on the plan.
Okay.
So, the we we could
Well, we he it was on the plan.
Oh, it was.
But until somebody said that
he plan's wrong,
and we don't even know that what he's saying is accurate or not.
That's true.
We don't And it's just
aking it person. This was put in here. I don't I don't see any other poles or anywhere else. That's where he the electricity came in right there. He put put it on the print. You know, we don't know if that's not accurate or not. Put the bowl where the There should be other bowls in here.
Was this in the
Yeah, it was in the package I right there. So that everybody at home can
I can put it up on a
Oh yeah,
each me. John, give me I I need to share something. John,
yeah, hang on. I I I think you should be able to
Yeah, you should you should be able to go ahead.
Eric, that is as big as I can I can make it bigger.
Do you know that Wayne? How far apart both are? Well, there's a there's
800 ft.
Well, there's a snap pole across the street. No, it's not across the street. Frontier pole. Oh, see
I would I would say there see 300 feet that'd be a football field apart
in that same too far, right?
Yeah, it seems
300 ft is the furthest in rural areas. Yeah, we're talking Route Six where they where there's, you know, there's pretty sure it's three-phase power out there, all that good stuff.
It is. Yeah, the Route 6 line is threephase 100 and between usually 100 and 125 ft, but it it could vary depending on terrain, pole height, and
so there's probably another one in here somewhere. I'm pulling up the C the CT do utility accommodation manual. Yeah, I only I only see that snap pole across this on the east side of that property.
Yeah, this is going to be kind of across the street from your house, right?
You didn't hear me? I'll freak out. And then the next wall is a is a long way down the highway. Actually, cuz I think it crosses the other side. It might be one over by JK and then it crosses. It seems like it's up to the power company.
It is. I was surprised at the comment that I wouldn't have thought that a property owner would have the ability to say I don't want the power coming across my property or something that
I'm not sure of. I know from you know mine I've got hole right outside my house where the you know the wires come to right down
my wires my wires cross my neighbors probably
it's all up to ever source they put it where they want
o be the so it's kind of out of our hands
well yeah
so we're here to act on the accessory park correct it's correct the statement you We ought to have the utilities on the site plan
d we can have them added to the site plan is a condition of approval. But and it is on there whether it's correct or not we don't know.
Yeah. Right.
Yeah.
It's between the applicant and the state
or the art.
Yeah. a resource and
it's a big production to get power put into the house.
So we could here again Yeah. We can list his conditional approval. He puts the puts it on his site plan which it might already be there. and he just has to have that. It is right there.
Yeah. And it comes straight across to his life from what I
Exactly. doesn't go on anybody else.
Okay. So if so when you think you know you make the comment that the utilities aren't on there is
let's make the condition of approval that the utilities don't go on the neighbor
he's yeah that's right he he's showing Yeah. The way he's showing the utilities, he's not on anybody else's property. You're right. You're right.
So, and you're going to bring your cable and if you had telephone, you're going to bring that in the same way.
Yeah. So, you know, it looks looks okay to me, you know, as long as that's what that is, you know. like the only condition okay with it.
Yeah. The only condition of approval I would think that is they got to put a
I just had to find the link ease for electricity.
Yeah.
But they're there.
You know how to read these better than I do.
Well, I'm learning. Do we need standard conditions of approval on this or are they kind of not applicable? In this case,
it is a special permit. So, the site plan should be filed with the special with the zoning board and zoning board's
tandard conditions of approval and then the extracts. Right. Okay. And that puts it on the record. I mean, you one one thing you could say that on the that the site plan has to specify that the owner of the property has to reside in either the apartment or the main residence. Would that be a something that that goes in there?
Is that already in our regulations though?
It's in the regulations. Yes.
Okay. So,
and that would be something different. I mean, we have a lot of accessory apartments in town. Those are all before the rules were, right? I mean, I haven't seen any language like that with any other accessory.
There's one right across the highway from that bowl. if you're interested. See it right there.
Okay. So, they was depicted right here.
They could send it over.
So, they they could go to that hole.
There's a show later than that.
Oh, yeah.
Should we put put something in the land record? you know, a notice in the land record that says yeah,
well, there's there is a notice of action.
Okay, that that goes
we could, you know, specify in that that you the owner of this property has to reside on a property
per section whatever of the zoning regulations. Yeah,
sounds good. I would. Okay. So, is that something you just do in the notice of action or do we just do we need that as a condition of approval?
But that's
I think I could just do it in thection. I think you can too
because you know we shouldn't be citing this conditions of approval all the different regulation things.
No, that's a bad habit.
I just brought you know because of the concern that was raised.
Yep. And I think it's a good one. Yeah. How would you how would you know that would be brought with you lost the history after
the existing accessory apartments in town. I don't think any of us have any idea whether
ight
I mean
it would have that I believe is being rented out to two different people. It would only be an issue if somebody you complain about and we have to go investigate it and I'll do that. We don't have a I'll bet the poll that they're saying right there takes power over to this small house that's over here. Comes across the highway cuz that's where our main power is. Comes across the highway and then goes to this house. So then I would say they go right from here to there. Yeah. Right to this house. Right. This is this one. There's there's one right here. There's there's plenty of them down there.
So there's all sorts of opportunities to get to get to that place.
Yeah. Sad. So I would say that power goes for to that.
They're probably one closer to that cuz they're all less than 200 ft like 150 160 ft between poles. Okay. So, I'll make a motion that we approve application 25-1 SP for construction of a single family residence with a market rate accessory apartment subject to standard planning and zoning conditions of approval plus the addition of a closet to the bedroom in the accessory apartment.
Jed made a motion and Annay second. let's take a vote. Jedi I
Ann
Hi.
Leanne. I
Scott.
Hi.
And I vote I as well. Motion passes 500. Application accepted. But per conditions that stated in the motion, the application was approved.
Approved. Thank you for the correction. looking at me for correspondence other than Ernie Curo I which we discussed I don't have any correspondence or no. All right. Anybody else hearing? None. Moving on to mission discussion. Anything anybody wants to bring up? so it came to my attention that we did do this public hearing a little differently than what we had done in the past. Doesn't doesn't necessarily mean that what we did was incorrect. It's just a question of of how you'd like to do it. And as you know, we we had gotten to the point where we would accept the application. We'd get a report from the zoning agent that the application is essentially complete. Then we scheduled the public hearing. Do you gain anything by doing that? I tried to think about it. I said, I don't really know that you do. it just gives us a chance what it really does. And this was easy because we had an engineer approve the plan or do the do up the plan. It's got a lot of stuff. It's when the guys come in with no information, you know, it's lacking all kinds of stuff and you schedule a public hearing and we don't have assurance that we're going to get what we need to get. That's the only drawback that I could you come up with on that that
because otherwise you know all the stuff shows up the day before the meeting and then they want you know
they want a decision right away.
Yeah. that they always wanted and I always like taking the little bit slower approach but I know like ZBA they always do you know the the meeting
first meeting they have it's the public hearing and then they you know normally decide on it right away after that. So, it's in my mind, you know, it's kind of up to you.
okay.
I think this was the exception, not the rule.
if I might
go ahead. Yeah, sorry.
When attorney Curo called me this morning about Genevvisi, I took the opportunity to bend his ear and ask him about this very question. And what he told me was no uncertain terms is that the application is deemed accepted at the next regular meeting of the commission or 35 days after
they started and that the commission doesn't have to vote on an exception accepting ing an application or anything like that that that the application is accepted,
not approved, but accepted.
Right. Right. It's
documented. It's received.
Right.
The clock starts ticking to have that public hearing.
Yep.
Within 65 days. Is it 65? I need to check my chart. 65 65 days after after that. So if the application comes in on Monday and the planning and zoning commission's meeting is on Wednesday, the application is accepted on Wednesday.
Right.
Okay.
Y
and the clock starts clock starts ticking on having that public hearing.
Right.
So u of course it's 65 date. So there's ample opportunity for so so basically sort of a modification what Jed is talking about that I should come to say the application came in when do you guys want to have the public hearing
right
yes and we don't vote on whether or not we're going to have public hearing and we have to have
right
now you have the you have the latitude of scheduling a public hearing for anything you think there's public interest in that warrant. So in this case there was more public interest than I thought there was going to be.
But yeah, normally the applications don't come in so that Wayne would have had a chance to get the newspaper notices out.
Right. That's the thing. You have to get the newspaper notices out. So if it came in on
Well, the newspaper notices for the public hearing,
right? Yeah. So, yeah, that normally the the applications come in at the last minute. They're incomplete.
Yeah. And all that. So, anyhow, I I recommend I always like the we get it, then we can see is it in the condition to schedule a public hearing and get a you know, input from Wayne on that. Yeah. And then we have the time to Okay, now we're going to put the notices out, notice it, and all that kind of stuff. And to that end, I now have a red sign hanging by my computer that says, "Public hearings are scheduled by the commission." Fair enough. But that also leads to my next point of this is this was kind of an easy one, right? But what if we needed an engineering review on our side,
right?
We do we have a town engineer
. And in the past, there's been commission members that were were certified engineers and they donated their time and services to the town. unfortunately, we do not have a certified land use engineer or civil engineer on staff or even part-time or anything. So if something difficult comes up, I think that we should have the ability and you know the the legal right to hire a a certified engineer to help us along. But this was you know this took up 15 minutes. So are they going to be able to do utilities? as well. I mean, I I don't know what Wayne's already doing a ton of stuff and I don't know if you're certain.
Okay. So, what does everybody else think about that? Because we, you know, these do come up quickly and then we have 65 days, right? So,
right,
we probably should have an engineer or something.
Well, we do. Joe Dylan is town's engineer.
Oh, he's our town engineer. But is he still because I was told we don't have an engineer.
Okay.
Well, you can go check that out because last I knew Joe. And
we've we've also used Barton and Lejudice who have been sort of on call for the town administrator for a couple of different grants.
I we'd have to check the procurement process, but if they were if they were, you know, essentially competitively procured, you could you could use them to hand work off. and if I if I might, Mr. Chair, it's funny. I I actually had this exact same conversation with the Colombia Planning and Zoning Commission this afternoon. and they asked me to to draft up a a proposed fee regulation that would allow you at the time essentially at the time of receipt before you've, you know, when you're still at least a month out from opening the public hearing to assess, you know, to to do basically to get a third party engineering estimate for what, you know, the technical review would cost and then assess the applicant with that with that fee. for you know for the full technical engineering review and then basically give the engineer the time in between the application receipt and the opening of the public hearing to do the review and have it ready to go for the hearing. so which is so that that's I I would say when you know when you do your formal application receipt, which as Wayne said, you know, can be as early as 24 hours after the the application's been dropped off, depending on when the commission meeting is, you know, if if it comes in and you see that there are technical issues that are beyond sort of the basic ability of staff, Wayne and myself and and whoever else, the public works director or whatever to to review. and you do need additional
outside review, that would be the time to to to basically lock it down and set that time frame. But we could we could look at the that process.
Isn't that in our regulations? Is that isn't it in our regulations that we can get
we Yes. Yep.
But it doesn't necessarily mean we don't charge Gohead.
I'm sorry.
We doesn't necessarily mean that we would charge the applicant for that. We should and it says we can have an engineer review. It just doesn't the applicant will pay it.
The applicant will pay.
No.
Should we reserve that for if it's something that's outside of our normal applications? the next case that you know would be coming up like that and it's anywhere storm water management system you know comes into play but if they develop you know somebody buys and develops the gravel pit that's going to take a humongous storm water plan and and I certainly don't have the the skills or the knowledge to go you know, check that thing out. We need we'd need to get somebody looking at that.
Normally, you don't need that engineer review, but something like that, you definitely would.
Okay.
and and I was going to bring this up either. I can bring it up now or I was going to bring it up in my zoning user report. there's three parcels that have recently had quite a lot of interest in town on Gilead Street. there's a parcel there that was
18 acres.
Yep. That's gotten a lot of interest.
Sure. Yeah. Two parcels on Wheeling Road. One of them being our former town manager's property, town administrator's property and across the street. And then of course up on not Skinner.
It's the other end of Skinner.
Yeah.
The cotton tree end of
Yeah. that parcel there too. So, if there's I suspect somewhere along the line here, we're going to be confronted with subdivisions and and stuff like that, which may or may not have roads associated with them and stuff like that. We're going to need an engineer to review plans like that and on our be on our behalf. Yeah. Correct.
Right. Okay. So I guess Wayne pull the string on is Joe Delan still our town engineer.
I will find out if we do if we do have a town engineer on retainer.
Yeah because when we did the the wreck fields he was the guy.
Yeah.
Okay.
Town engineer on retainer. I sus and the regulations clearly say that the commission can have plans reviewed by the town engineer. It's all over the place in these regulations. It is. Oh, good. All right. Yeah. I just wanted to double check because I bumped into former commission member Ed Sherisley and I know that he he had done some engineering proono for the town in the past, but I just want to make sure that we are all set and everything. Question.
What was that? Go ahead, J. I can't hear you.
Oh, okay. I just wanted to know what the what the address on that property.
Which property?
A little while ago. Waiting for You're muted.
No, he just he just muted himself. I think he's done.
There he is.
Very muffled.
Yeah.
What's the address you're looking for, Jay?
I was just curious what the critical report.
Unfortunately, Jay, you're not coming out on our speaker. If you want to type it into the chat feature maybe and then we can see what you're trying to tell us. Why don't we move on and we can come back to him if he
Yeah,
you you're good for now. Okay. Thank you, Jay. But yeah, you know, bring bring that up at the next meeting, too. Or
either that or the chat. Yeah,
either that or just give me a call.
Yeah, give Wayne a call. Okay. All right. Moving on to administrative reports. I don't I I administrative report the the the interest has been in the those three larger parcels,
four larger parcels. but the the Gilead Road when that came on the market, my phone was ringing. It's a nice piece. I would buy it.
That was sold in like no time.
Yeah, I that was former that was Bill Kovich's
daughter granddaughter.
Yeah.
That's all.
moving on to inland wetlands. So the application is in inland wetlands now for the bridge over Bunker Hill.
Awesome. Yeah.
Long hill. Long Bunker Hill's done. Long
Hill's not quite I mean it's open.
Yeah.
The and so you know somewhere in the near future we probably should do an 824 referral. I've asked our intro town manager for an 824 referral.
And that's all I got. Okay. John Kuscowski, you got what do you got?
Yeah. Well, I you know, the the the conclusion of the POCD draft was a big big completion. So, that's great. I've been, you know, coordinating with the interim town administrator. and would suggest, Mr. chair that and I don't I you know I I we didn't go into how the the search is going for for his for Eric's replacement but at some point what we'd probably like to do and we we've talked about this in planning and zoning is sort of transition the work that I'm focusing on from you know developing the plan to working on you know setting priorities for implementation. and I don't know if that you know certainly you should be involved with that Mr. Chair I would think that town administrator would be involved with that. so it might be
appropriate in the next, you know, month or two to to set up a meeting with the three of us at least to to kind of look at, you know, the the year following adoption essentially.
Yes, that that sounds good because I'm also I was notified that I have to come up with a planning and zoning budget, too. So,
direct let's yeah, let's schedule that meeting with Jim and be more than happy to go over that and
Okay. get the ball rolling thousand in there for an engineer. See what the board of selectman do with that.
Well, we've got a professional services line and that would be,
you know, I think we bumped it up last year because of the gravel bit thing.
Yeah.
And
whether you we need to figure out how we're funded, John, going forward.
Yeah, exactly. And that has normally not been in our budget, but we got to keep that line item for the professional services and legal fees. you know,
sounds like there's
business coming. We need to be ready to
There could be. Yeah. I mean, just trying to read the tea leaves, that's all.
Okay, that's that's all I got. We'll we'll coordinate something.
Thank you, sir. All right, moving on to agenda item 10, public speak.
just a question, why is public speak in there twice? That's in the bylaws that way.
we put it that way because somebody might want to see something right off the bat. Somebody might have got a question coming up on something that we went in through. And I figured I I liked encouraging members of the public to come that if they come, I'd be happy to get their input. Fair enough. Fair enough. Excellent. Anyone else? Hearing none, let's get on to the item agenda item 11, approval of minutes. I'll make a motion to approve the planning and zoning commission public hearing and regular meeting minutes from Tuesday, November 18th, 2025. Okay. Any discussion before the vote? I have a couple questions.
Okay.
one is under 5C executive session. it says Jed Larson motion to enter executive session etc. Then it says no second on motion no vote. But then it says return from executive session at 9:06 p.m. which this is my recollection we had an executive session but it looks like we moved to go into it but we didn't but we did.
So
do you remember you see what I mean?
I thought I thought that I had a second to the motion but we got sidetracked somehow on on some discussions and and obviously I missed it. I did not go back to the tape to watch it. If Marina, you know, said there was no second on the motion, I'm sure she is correct. My notes say Ann seconded that motion.
Okay. Well, you know, and then but that's I wouldn't be surprised. I you verbally I thought I had a second there too, but Oh, no. Hold it. ancreate add she seconded the adding it to the agenda.
Yep.
Okay.
I knew we we did that correctly. It it could be that it was just an error and so we did all the execut you know we we agreed to add it. We we agreed to do it and I probably just goofed it up is my suspicion. But I thought I had a second there. But again Marina's pretty good at that. She wouldn't have highlighted that in yellow and all that if if she had gotten it on the tape. And so I think it was just an error on my part. Nothing we can do about it at this point. We had the executive session. I don't think
there goes your chances for reelection, Jed.
Yep. Okay. I don't think it's a fatal error. I I don't think so either, but
it almost sounds like we ended up doing it by consensus whether we use that word or not because we did have the executive session.
Yeah, everybody wanted to do the executive session. It was just a question of did I I do the process formally and correctly and and there's a good chance that I didn't. You know, you goof it up now and then and that just one more of those things. I know what that's like tonight.
Yeah. So,
okay. I was just curious.
That's the story behind that, Leanne.
Okay. My other question is not about the content so much.
Does need to have a
right there. There was no Was there a motion in the executive session?
I don't know. I I don't There was no motion during the executive session.
Yeah. No, we then when So, when he came out, it was seconded. Yeah. We it was just a question of you know the process for entering executive session is we make a motion it gets seconded and approved. I think we we got sidetracked on some discussion there and that happens from time to time. I you just goofed it up but there you go. There was nobody who didn't want to go to executive session and we we all went that way and came back out and and voted our action.
Yeah.
The action the action was taken in public.
Right. Yeah. As it should have been. So yeah, just narrow my Bartley in. Not the first, not the last. I agree that we all, you know, we all, my recollection is that we all agreed to go into the executive session. I was just wondering and and you're probably right. You made a motion and maybe, you know, it's and it sounds like nobody else caught it either. If we didn't end up voting to actually go into executive session, then nobody else caught it either, apparently. Either that or Marina, it is an oversight. And I just had another question about that. the minutes used to be signed all the time by whoever did them and it almost seems to me the board of selectman does or doesn't do the same thing, which is not our issue, but it it seems like it's been a while since whoever took the whoever composes the minutes signs them.
That's a good point. I think I would agree.
I I agree with that, too. you know the you know and so the reason I did not make an issue of that is last I'd heard Marina is not going to be doing the minutes anymore
and so we're going to have to get somebody new and so I didn't make a point of that when I knew that her time for doing this was coming to an end and we would be training up somebody new shortly. But I do like having on there who who did them.
Well, it's not signed, but I noticed at the at the bottom there's a statement that the the Zoom recordings posted to the Andover YouTube channel and then it says submitted by the board clerk Marita Pandalfi. So, her name's on there.
It's not a technical signature
on the on the printed copy. And I don't know if it's on the digital copy or
Yeah,
it should be.
Yeah, it it is. I just read that blank at the bottom.
Yeah, I read all the way in and it's all the way at the bottom, Liam.
Okay, I believe you.
everybody ready to vote? Jed, hi.
Oh, it's really small, but I see it. Okay.
Leanne
Oh, I should have said sorry. This is a vote to accept the minutes. You You stated. and Corb I saw the hand.
Okay. I Scott
and myself I mot passes 500.
And moving on to item 12 on the agenda. Next regular schedule meeting January 20th, 2026. And I'd like to invite everybody to attend in person if possible. If not, then please let me know ahead of time if you can't attend via Zoom and Make a motion to adjurnn.
Before you have to wish everybody merry Christmas
, happy new year.
Thank you for everybody's work and attention to detail and we'll see you next month. Happy holidays. Jed,
hi.
Oh, I didn't get a second. Okay,
I second. It's hard to do. You get there.
okay.
all in favor say I.
Any oppose?
I.
Any oppose?
These two.
Any that.
Thank you everybody. This will make