ahead and get started there we go we'll get started this is our monthly Andover Board of Finance meeting for Wednesday June 26 it looks like there's Kim hi Kim we will have a quorum if we need to so we would be okay with that we have heard that our chairperson Mark is away as well as Bill der roers won't be joining us tonight both of them were unable to make it so we're gonna get started with the pledge Cheryl I'm gonna mute you for a minute there we go all right I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation God indivisible liberty and justice for all okay thank you everybody first order of business would be public speak so I don't see too many members there but I see Shannon Lowden Shannon would you like to participate no thank you I'm just here to listen in thanks very much thank you and then I know that's Cheryl and then we also have the community voice Channel with us tonight so I don't see any anyone else I think we're all set with public speak we'll move on to item three on our agenda which is changes or additions to the agenda I was going to propose that we took Cheryl's portion which is the charter revision auditor recommendations which right now if I'm allowed to do this under five new business okay and then move her up to to 3A we're going to let and hopefully I'm allowed to make a new notice with
that there and we'll let Cheryl Cheryl is here to present something to us that she wants to talk to us about as far as transfers at the year end and some information she wants to share with us so do I have to make a motion to see if I can add that thank you I'm not good at the leading but I'm getting there all right would any would anyone like to make a motion so we can move Cheryl to item 3A sure I'll move that we move Cheryl's portion of the proceedings to 3A on the agenda okay that was Rob thank you rob for making the motion and Louise you'd like to Second it okay and do we have to have any discussion on this or do we just vote opening to discussion I don't see anyone that wants to add any so can we take a mo a vote to move it all those in
favor say I so we have our five hi Ken there we go we have five to nothing so we will change Cheryl we're going to move you right up to next which would be talking to us about the charter revision great can everybody Hear Me Yes sounds okay lovely I had been I knew that the board was looking to have potential changes to the daughter and we had talked before about all of the transfers that we would do at the year end July August once bills were in where we were moving items between lines to make sure that lines were not overspent I reviewed the charter with
Eric and Mike our auditor and he is advising and I'm giving and I had sent that off to Mark and I think he provided it to the rest of the board that as long as a department is not overspent individual Lines within the department can be overspent so we should not need to any further make all the you know 27 Cent transfer here a dollar 67 set here like we did last year I will be coming forward within the next me meeting with some Department overages that will need to be addressed and my suggestions I'm where to take the money but they should be extremely limited now that we don't have to worry about each individual line within a department that was one of the big things that I wanted to make sure that the board was aware of Cheryl I do appreciate you bringing this forward and I am glad I know you sent us the backup from the auditor as well with him saying that it as long as it was at the department level I think that's all that my concern would be is I still and as you said I would like to see the Departments keeping their line items the way they are but if if it's if they have the money in their own department and can can overspend there without having to make all of those trans and all the extra work for the department at the end of the year I can see that being okay the only Department that I had some thoughts on today was the public works department because it's so big but again it's still in the department and we could look at the accounting of everything so we're still
going to see it I mean that's my first line does anyone else have any thoughts on what Cheryl's proposing and sent to us or questions for Cheryl if I can I would like to also add that remember that if a department is aware that an expenditure that their proposing is going to send a line over they do have to get permission from Eric so it's not like they just submit a bill to the treasures office and we automatically pay it if that department is aware that there's going to be an issue with the line they have a requirement to see Eric and then he either signs off on it or does not sign off on it so there is that other level of review that it just they can't just spend if they feel like spending because oh I have some money left in my department it's not not like that they still have to have permission to overstand any specific line within their department now that's good information to know too that there's still the check or has to seek the permission from the town manager because you and him would have so much more
knowledge of the whole total of the budget and other places that might go over so that's good to know as well that there's always permission that has to be granted for that I don't know how anyone and Cheryl will there be is there another piece besides this I was glad to hear it seems I just want to it seems like the auditor said that we won't need a charter revision because as it stands we're still okay with the overages just in the department well I think there were other things that you were looking at for the charter revision other than just the budget I think there was some bidding processes that you were looking at no right I there are other items oh yes understood I mean as far as for what you were bringing forward to us yes I know the charter revision committee has other things going on and things that maybe the board of Select members brought up and different things that they're trying to do but as far as what you were
talking to us about tonight correct well I I have two items that Eric requested that I bring before the board since he's on vacation he asked me to at least make the board aware of a a couple of items that he has one of them is on his hot lless and another one is just something that was passed by the state of Connecticut concerning the 2% lapsing fund for the school the state of Connecticut has now made it that the schol can automatically fund their 2% lapsing without permission from the board of Finance there's no discussion if the school has money left within their budgeted line they can their board can make the motion and vote to have X amount of dollars put into their 2% fund based on the new state statute without having to go before the board and request permission to deposit those monies just depositing the fund is still as as you guys I know it'sin your agenda today to talk about how they access those funds but they have under the new state law the rights to fund that without any further discussion from the board of Finance okay I think that was like included in our packet it should yes yes as far as yes and I did take time to read that too and do you have any comments on the second part of that the other one that was passed as far as with I know it had something to the second part of it I think it had to
do with I didn't read the whole thing but I thought it was I thought there was one that was included that talked about Capital expenses but I'll sit back on that because the piece of paper that I have is what you just spoke to okay yeah the other thing that Eric if I can wanted me to make the board aware of is that he has the need to go out for a potential RFP there are three bathrooms at the school that are currently unusable there there's they're not they're not able to be used at all he's already talked to a company that potentially has the availability to do the work they're estimating that the work would be about $119,000 our bidding process says anything over 15,000 has to go out for RFP and Eric is wanting to potentially bu pass the RFP requirement because he would like if the company still has the availability he would like to get those bathrooms corrected and fixed by the beginning of the school year now currently there are three that are unusable he Figures it's going to be about 19,000 he felt the funding could come $5,000 potentially from the board of
education budget and 15,000 you know rounded numbers you know the remaining funds coming from the building maintenance fund within the Town Fund structure so is he saying Cheryl that that would come out of money that's left over from this current year since we're still in June no no no it wouldn't happen till the summer but the building maintenance fund is its own separate fund right it does not flow with the budget year so there are monies available there that could be utilized towards the project it would not have anything to do with the 2324 budget that's ending this weekend nor the 2425 Budget on the town side it could potentially have some impact depending on how the funding finally plays out if this board of education is going to contribute to the potential fix of the bathrooms it's a big piece of it information there's always something that we learned last last clearly we've been talking about these bathrooms in our other meetings so it's so important you know so I appreciate you bringing it forward we we had gotten no so you're saying he found out that the cost would be 19,000 that was roughly roughly you know
on a quick look roughly 19,000 that would be between the engineer and then the architect we have to have both oh this is the okay that's what I was going to ask because that's an order of magnitude cheaper than I was expecting so me too the engineering work this is the plan this is the he wanted to bring in a firm to really get our arms around the problem designning remedy and then remedy Cost question mark we don't know we've set aside some money but we don't know so we need 19,000 I can't remember when we first talked about I think he guesstimated like 15 and it turns out it's 19 to do the engineering okay okay so the idea here is we could maybe mix and match a little bit okay yes the issue is though is that if whether we go out for an RFP or not our our Charter says anything over $15,000 potentially has to go off of RFP which will take months whereas he would like to potentially get this done before school starts again at the end of August beginning of September that way the students nor on the teachers are inconvenienced with workmen being in the school trying to fix these three bathrooms I mean this is just the engineering work who knows if you know depending on what comes back but that
was I see his point yeah guess what my point Amelia I'm sorry I can't fix it I don't know my my daughter had a zoom meeting she logged in as her we're all someone different tonight we all have a different yeah so let the record show that Amelia is Rob is Rob I'm just wondering if there's G to be enough time to fix that in the summertime between I mean if you're just doing the architecture and then they have to come back and say what's wrong with it then you have to get the plumbing people mean I guess I I guess Eric's point would probably be if we don't get moving then we certainly won't get it done right you know the only chance we've got is to get moving and and you know see what see what happens but yeah I wonder twoo truthfully there's always you know there's a lot of work that's going to go on into the schools and I like you said it's getting it's the first part of the project that they've talked about you know it it would be very nice to not ever have the workers around but they they will stay away and be around be away from it but I agree I just wish that you know we had a full membership tonight because I know that other people would weigh in on the not doing the RFP you know Mark would have certain opinions and Bill would too but I totally understand that we've been talking about the fix with the bathrooms I think it's going to be a big their
first thing with when they go for their Capital Improvement you know I think so I I have no problem with you know moving ahead if Eric is in favor of this and he thinks goad Rob do you want to say yeah I just wanted to chime in and see if I could ask Shannon has this been brought before the Board of Ed you have you guys talked about this yes do you mind if I speak to it no thank you thank you I was gonna bring that up too Shannon so I really appreciate your input on this matter yeah we we thoroughly discussed it at our June meeting because Eric had had asked for input we got the letter that went to Eric from Aztec Engineers our big problem and we have now asked that other biders come in is twofold number one Aztec Engineers has no idea how to do a school project and there are very specific statutes that apply for doing construction in a school so the engineer from Aztec was very clear he's he does not have the capacity to do a a school project nor does he understand the statutory requirements and then the second thing was we had also had somebody on our board who does reviewing contracts for a living and thought that the 19,000 that was estimated was very high so we
decided and we asked that all three of our administrators go out to their specific networks to see if we could number one come in with different bids of people who have actually done school projects and number two come in lower than the 19,000 that was in the letter that Eric received from Aztec Engineers so my understanding was that the Board of Ed is going to consider it again and get those quotes and number two that the board of Selectmen May itself address this on July 8th so not to put the board of Finance in the middle but I think we don't have our meeting until the second week of July and that's where we are thanks for letting me have the input sh and that is so helpful and say it all then I I think we got to wait I mean we cannot move with this yeah thank you so much for being here and that's the thing with rushing things through I get it that Eric is really good at trying to be on top of his toes and get things in but we would not know that and we're we'd be thinking we're doing a favor trying to rush it through but it did sound a little high for the
plan too but again I'm so out of the loop with that kind of thing so I don't want it I appreciate Cheryl bringing it to the table and telling us because now we know it exists because this is our meeting and Cheryl was going to be here so that's great because we didn't get anything in any of our and I understand like he's busy he's doing a million things so we know about it I don't want to put this on the table for any kind of Vote or movement tonight right well we can we can all have it in the back of our minds that you know hopefully the school gets some more bids you know maybe it's more like 15 and then we we still have to have in the back of our minds right how are we going to piece together 15ish to get it done because I mean it's got to get done so that's the that's that I think Still Remains the idea of you know do we kind of split it or whatever but yeah I think we got to wait for the other two boards to talk about it next month and then our meeting will be towards the end of July and we can take action then perfect kind of it's nice to rush it but we also want it done right and you know the most economically with the plan especially someone that has done
school projects before but does this Rob I was just wondering oh sorry Louise one second I just wanted to ask Rob something about the RFP process if we Sorry with with securing bids and everything isn't that sort of the RFP going out to bid to get these things so right I don't know how it works if we already have the bids in right if someone can you kind of reverse engineer the RFB to to I don't know I'm not quite sure on that I'd have to defer to so I'm gonna stay out of it and let it let it progress however it does and if someone
brings something to the table like you said at our next meeting and asks us then we'll talk about it then yeah right I that that's my take yeah yeah sorry I was just gonna get a glass of water be yeah Louise go ahead you have one other question I'm just curious the 15 well the 19 is for the administrative part of it and not the administrative the architectural part of it when it comes to the plumbing part of it is the town going to be involved in that or is that going to be based on the school's budget to actually repair the bathrooms I think that it's been discussed oh go ahead Cheryl if you wanted to I'm sorry I wasn't sure was that question directed at me or to the Board of Education whoever whoever can answer that I was gonna answer my little part of it and then we could bring Shannon in but I think obviously I think we're going to see if they designate this as a capital project which it clearly is we've been talking about it with the plumbing and the fixing of the bathrooms and you know that's why it's a good idea when we do get that plan in place with how the approvals go yeah I mean I think we had talked about that you know I don't think it was
budgeted for in this year's budget are the regular Town budget but again when there's emergencies and things that happen that's why we're putting the plan in place so that we can understand how we go about these Capital Improvement things and what what's designated as that so the first part is the little plan which will be the the most inexpensive part about it with the engineering and the plans then we're going to hear all about the end cost to actually do the plumbing and the work and then the contractors and all of that which could be significantly more so that's my take Cheryl do you have any anything to add or sh I mean however the funding is
decided that would be how the funding would be right so I'll say three things real quickly number one the Board of Ed may actually go out to RFP the estimate just so everybody is aware Eric had estimated I don't know from where he got this information but had estimated that the job only would take a month so if in fact that's the case I don't want you to be concerned we have everything in Our intention to get it done before the school year starts because it has been an ongoing problem of which we've discussed a lot so I think we have gone out with I don't know if we've gone out to RFP but I know that our superintendent principal and Financial Manager all were reaching out to their respective communities of networks to find an engineering firm that has done
large Plumbing projects in an elementary school and we're hoping that that will come back back so that we not only have an engineering firm lined up but also the plumbing perspective that that the plumbing firm that can actually do the work so not only do we have an engineering firm that will give us the specs of what Eric has described as an me but also know what the possible perspective is with regard to how much the plumbing issue itself might cost second is you're going to address it tonight I hope with regard to the tri board committee the policy that that the Board of Ed is pass and the question there would be whether or not I believe there's 203,000 or so in what's now deemed the AES Capital fund the question would be whether it comes out of that whether it comes out of anything from the town and anything from the Board of Ed and I think that would have to be decided by the respective boards thanks I don't mean to take up the board of finances talking but thanks for letting me talk we appreciate it you have the information that we need so we appreciate the perspective and yeah so Louise that takes care of that so hearing the things yep hearing the things that iic brought forward for us
to know about we appreciate that did we want to approve what Cheryl make a motion to what Cheryl first talked to us about as far as the the not NE not needing to do every budget transfer line item budget transfer you know for the small things and just going with if there's overages that can't be taken care of in the department I don't know if we want to table that for the next meeting when Mark is here or if we wanted to take some action on it tonight I'm open to either and I don't know if that would put a hardship on what Cheryl's trying to do in the finance office as well if if I can Chris and I have been working on doing our estimate our final payroll for the 2324 year will happen on July 5th the total acrel Peril that has to be brought back the 2324 year even though it's being paid in July we've already sent out to all of the department notices that all bills that are applicable to 2324 have to be submitted to the treasurer's office no later than August 15 unless there's some dire reason that it does not happen and that they know that that's going to happen then they need to notify the finance department beforehand so we can discuss it and bring it toward the board and decide how we want to handle it pretty much I said that anything that doesn't come in by August 15th will automatically go on the 2425 fiscal
year so Chris and I will be working over the next couple of weeks finalizing our numbers most of our bills should be in we'll have our acrs and I should be able to present to the board at their July meeting my suggestions for any additional Appropriations or line item transfers to take care of any departments that are overspent so I'll be bringing something to the board in July okay that sounds great in my opinion I don't feel like we have to take action tonight maybe we'll have a more full board in July or does someone feel differently and want to make the motion tonight it sounds like it's not going to hamper Cheryl and Chris with the work they're doing right now if we table it till then I agree with tabling okay by me I agree as well okay Brian yeah good all right thanks so Cheryl if you don't mind we will take action and most likely approve your suggestion I'm sure I mean I don't
want to speak for everyone you presented a good rationale for why we would do that if that's okay with you we're just going to table our Vote or motions on this to make it official in July perfect yes perfectly acceptable thank you so much thank you for your time and relaying the extra message is we always like to hear from you I'm just going to yeah I just wanted to look over the agenda real quick are you does anybody have any questions about the reports yeah thank you for asking that while Cheryl's here did anyone have any I didn't specifically Cheryl not at this point but open it up to any other members I'm not seeing anything so I think we're going to be okay on that end we appreciate you including them and we won't need to have any further questions on that so I think we're all set okay so would you I'm okay to sign off then yes yes I think thank you all I hope you have a good rest of your evening thanks Sher thank you y you bet bye bye bye okay we're gonna move on to number four on our agenda which is the
old business which is probably where we'll spend most of our time tonight discussing the review the policy for the AES Capital expenditures and I will move it over to Rob if you want to take over from this you and Shannon whichever one of you would like Shannon thank you for sending that email earlier today whatever you'd like to discuss the floorers well I guess what I would say is we presented a draft last time everybody kind of really didn't have any time to review it before our last meeting so we didn't really dig into it in our last meeting this meeting you know it's little unfortunate because we're down two people I know on the one hand I want to keep moving forward on the other I surely would value Mark and Bill's input so you know I don't have a presentation here for people I want to see I want to hear if anybody else has thought of anything that they want to
add to this or or issues they have with it and you know see get everybody kind of take everybody's temperature on this thing thanks Rob I'm gonna open it up to a couple questions to Shannon in a minute since she took time to be here tonight which I really appreciate because I know you two have been working hard on it just in review I know Cheryl sent us it I understand the need for the document and everything that we're going to do and I think it's a good idea and I think our town is moving forward to have the agreement Shannon brought up a couple things about the committee and the rules with the committee and making decisions and and that kind of thing I'm not as knowledgeable on everything that you have in the agreement I know the board of vet has already passed it correct Shannon yes you know we're trying to bring members of the three boards together in a subcommittee of type you know or to be part of it the decision
making and everything Shannon and I'm sorry to make you do this thank you rob for yours could you give like just an overview to the members that took the time to be present tonight and just like not the whole thing but why you felt it's why you feel it's important to have the subcommittee and just a brief synops and since you guys are more skilled at explaining it for us Rob just chime in if I if I don't explain it correctly but the bottom line is that [Music] the town is great graciously agreed to fund a capital fund that hadn't previously existed and I think all of it arose out of the the issue that that occurred last fall where we had tried to go forward with extra money left over in our budget to do a driveway project and it was held up by the town and then the town insisted that because it was a capital project it should fall under the offices of the town and we got into a kural and had our three board meeting at which point it was decided that the board of finance and Board of Education
should come up with a joint policy and the basic reason that I think we need a tri board committee involving also the board of Selectmen is because I don't want capital projects in the future to be held up by either the town or the Board of Education and I believe it's really important as we talked about last fall that we all cooperate and when it came to capital projects as the expert attorney Mooney said he's the expert on education law and all that kind of stuff in Connecticut there really does need to be cooperation while the statutes say that the building and the land are
under the responsibility of the Board of Education it can be kind of fuzzy and it needs cooperation when it comes to a capital project so the basic thing is I thought it would be important to involve all three boards to come together to decide upon capital projects for the Board of Education and in that I I know it's a a pain to have another subcommittee but truly I don't think this is going to occur very often the need to actually involve the committee right now unfortunately we do have three big projects that need to be done that could be deemed capital projects one is the plumbing we've already discussed a second is the driveway project a third is the elevator in the school which we don't need to go into further detail but bottom line needs parts and those parts are no longer going to be available so we may need to look at replacing and or repairing the elevator and that is something that that might be
deemed a capital project or it might be deemed a repair project however way the Board of Education decides to go as I said in my email a really important thing to note is that it really is not appropriate to have like a threshold amount as the trigger for the tri board committee to get involved because there are many as you know Joanne many expensive expenditures that the Board of Education authorizes that AR necess would not be deemed capital projects so that's the need for the tribe board committee it's very different than the first policy we came up with where Robert and I were trying to define capital which proved to be very difficult and I think as Mark said at your last meeting what's really important is to give the tri board committee itself the ability to really determine what's what's a capital project you know the the Board of Ed would say we think this is a capital project and then the tribe War committee it would trigger it the the tribe Bo committee's involvement final thing I'll say sorry I'm going on no fine we we thought about because there would be two members from each board there would be six members of the tri board committee and then the question comes what if there's a tie vote and what we determined at our last Board of Ed meeting before we approved of the policy was that if we had each board decide in itself what they believed would be the best then we would at least have H A two to one majority vote right so in other words the board of selectman board of finance and Board of Education each within its own board would take a majority vote and
then at least we'd have two to one if not three to zero as far as breaking the tie and that's it and I'll answer any questions but that's the basic rudimentary yeah yeah and I mean we talked about this extensively back and forth about on the one hand it's probably a little combersome on the other hand th this way no none of the boards are being kind of shunted decide and and you don't get a situation where everybody thinks we're good and then at the 11th Hour there's a hold up because you know say if we had a policy Just Between the Board of Ed and the board of finance and everything's ready to go and there's a permitting issue and Eric's
talking to the board of Selectmen the board of Selectmen are saying hey I I don't think this is going down right and throw up a stop sign what have we accomplished if we have two members of the board of selectman on this kind of oversight committee for the for the capital fund they're liaz hopefully liaising with their board and hopefully we're now smoothing things so that when it comes to the individual boards meetings and getting things done that way you know nobody's getting hit with huge surprises and hopefully it'll Grease the schedule a little bit in terms of people making their peace with what the plan is so that's I I that's how I kind of came around on this my first initial gut reaction was oh another you know another board another committee whatever and it seemed cumbersome but I think there's no way around it being a little bit cumbersome at least at first and I think this is about as a good idea as any and I like the new proposal for the the tiebreaker because that was something that when we first talked about it I was real dubious but this makes a lot of sense to me I agree I really like the tiebreaker that that makes perfect sense you know each board would have one vote meaning there's three total and then yeah the
two to one makes sense you'll have to come to consensus on your board and cast your vote is there anyone else that just real brief I'm in favor I mean I I understand that from the history and this is such a new process and such a new thing that we're proposing and like Shannon said at the beginning hey it's a great thing we're going to have a capital fund now so no one can be opposed to that but as far as processing it and how the money is going to be spent and everything there has to be an agreement at least at the beginning and hopefully the all the boards will come together and there are like we said there's multiple things that already have to be done it seems like the plumbing is at the top because it's already getting talked about and so I don't I really it just it's good to have a refresh when you do so many things in life just in general and then we're together once so that refresh really brought me back so I appreciate it and I do like the idea of the little subcommittee I'm going to open it up to board members I don't think I hope this isn't going to be I wouldn't be in favor of passing it unless Rob things we should tonight but I feel like going forward we really have
to take some action in July yeah I hope that our next meeting we would but if not this tonight then then July exactly and it's only because of the members that aren't here exactly so it's unfortunate but quick question actually before anybody else chimes in informational Shannon one more question for you the policy that you guys passed was it redrafted to comport with your email that you sent us about with with the tiebreaker stuff and everything or do does there need to be an update the actual policy I I believe I believe that the I forwarded the policy to Mark and I don't know if he then shared it with you but it
comports with how I've described things okay it's not attached to this email so I'll no no no no no no I thought you had previously seen it if not I can forwarded to you what the board of eded passed I'm sorry I thought it got forward the last time we had seen a policy it had the old tiebreaker AB options in there so that would be my one thing also we can't really take action if we don't have the final draft or this the final version so I mean it all kind of comes together that we really ought to go you know come to our next meeting prepared hopefully
to take action so if you can get us the final the one that the board of had passed hopefully that's been fully updated then great Shannon that's that's helpful and I'll shut up now anybody else can chime in and ask their questions and and whatnot I'm really sorry I thought that that had been provided to you so you had everything in front of you I thought I provided that to mark but I'll check my emails and certainly Mark may be out of the country Shannon I forget where he was going yeah no the from his Facebook post he definitely is out of the country he has been out of the country I don't know when he returns and he and Bill were the ones who asked a lot of questions last time so I absolutely appreciate that you wouldn't want to take action tonight but I will take a look and I'll get the policy as passed by the Board of Ed to all of you as soon as possible thanks Shannon thank you and we don't blame you for us not having received it you know with it yeah no problem at all like don't worry about that if you ever in the future wanted to send it whoever you wanted to send it to is fine that's your prerogative but if you wanted to send it to me as well as the vice chair and then I know that Mark's not available or hasn't sent it out you know I'll defer to him but then I'm happy to share it with the rest of the board as well so that everybody has the time but for this
next meeting I'm going to make hope I'm going to ask or send email to all of the members to hopefully we can you know all be there for that meeting I mean I understand vacations come up and different things but yeah it' be nice to take some action in July so we appreciate that I'll send the policy to everybody as soon as the meeting is done or maybe during the meeting thanks thank you that's great then we can refresh and now we have the new info on it which I'm in agreement like Rob said I love that so so I'll just open it while you're here and I know we'll probably does anyone have any further questions too sorry or are we all I don't have a question but I like the the concept and I think it might bring everybody together but again I think it's too important a decision and
we can't do it anyway to wait for the other two so I'd be ready for the next meeting and and the other thing to think about is you know obviously we're if this passes we go ahead with this we need two people from the board of Finance to step up and and Beyond this thing since I'm inflicting this on you all I will be one of the volunteers since I'm on CIP anyway maybe that makes sense but you know we're gonna need one more so think about that y good point Thank you rob yeah we'll think on that and allow the other two gentlemen to if they want like to be part of it all right I guess we're going to
thank you again Shannon for everything and being here we appreciate it I'm gonna move on from that and we will talk about at the next meeting we've already talked about when Cheryl was here the reports you know we didn't move them but we talked about it so I'm going to move down to the next thing which is number five on our agenda which is new business the education mandate relief SL legislative wrapup I don't know about all of you and again with members missing tonight my initial thought was to handle just a few things probably have a shorter meeting Eric generally likes to comment a lot on these things I have reviewed it I had the packet a little bit sooner I know I reminded Kate yesterday to send it to all of you does anyone have a any specific questions they wanted to bring up about the the legislative issues or are you okay with waiting until Eric's here yeah I I just reiterate again one of the things that we already talked about a
little bit which is that 2% change non lapsing account change U frankly it takes something off our plate so that things you know just and clarifies simplifies and clarifies but yeah there's quite a bit in that packet through the the that sort of glossy informational almost slideshow there at the end there's quite a bit in there some some of which looks pretty good but in terms of the impact on the town yeah I mean I'd like to hear what our administrator thinks of that and and whatnot I don't have anything brilliant to add right at this time thank you there were a couple things that I know he will talk to because there it's been items we've talked about before but like like we've both said he's the most knowledgeable to bring it up and bring it to our attention Mark will too so we might as well in my opinion table that or bring it up again next time is everybody okay just show of hands if you're okay with that good okay thank you yeah I mean it wasn't it wasn't an
agenda item where we were going to take action was it no I mean it's new business that they included in the packet without a directive to me or any information so I assume we were just gonna talk about it he gave it to us for information yeah I think it's informational so like tbling it is even less of a big well not even tabling but if we want to ask Eric his opinions on what right thank you use we'll just ask him next meeting we'll ask him next time we won't yeah perfect we talked about the we moved that oh the one thing I will bring up is item C here which Kate included in our packet and she is hoping we could take action on this tonight it was the suspense list or basically a suspension list I I maybe it's susp no suspending like the taxes on this list so she told us that's it's required by State Statute and the Auditors
that I I'm just reading it briefly in front of me and then I'll paraphrase I'm reading it too it looks sort of like we're sort of accepting that we're probably not going to collect this exactly and the ones that she included were all deceased people unfortunately it wasn't a great big amount which I talked to Kate about she instilled in me the the input or the knowledge that a lot of towns will suspend a lot of money every year you know like 50,000 or more and up depending on how big the town is so she is asking us with the list that she included that we would suspend this amount of $1,214 and2 and it made sense she would what did she say and she said that on this too because I asked her a couple questions because we were talking about just hosting and everything with a zoom you know they don't suspend things that if it's a if it's a piece of property that's a car that's owned in two names and there's a person that's still living and driving the car and all of those kind of things just something to pass on that these are simply the ones like Rob said that there's probably no hope of collecting and it just makes it easier in her Collections and her percentage of UN CED taxes for the town in my opinion Kate's doing a great job since she's came on board because she's doing new things all the time and
Eric's presenting us different things we're learning as they go so again don't want to overt talk how does does anyone have any comments on this opening it or do I have to make a motion all right I'm happy to make a motion I mean I think that's fine I I'm just reading the explanation that she gave in that little email you know it sounds like these are the ones that are most dormant aren't going to really be collectible we've made an effort and having made the effort there's still this $1,214 and some odd sense so what I would say is I I move that we approve Kate mory's the tax collector's suggestion to suspend the list of I think these are all Motor Vehicle Tax taxes that total $1,242 for her email of June 17 hopefully that motion is specific enough would anyone like to second that I'll second it okay Kim pan will second that for the record there and any more discussion needed on this topic okay calling for a vote all those in favor say I I I I so the eyes have it 5 for the motion made by Rob so we will inform Kate I'll send her an email
that we have approved it and she can go ahead with her suspense list so moving on we are done with that our next item to St to talk about I don't think was in our packet I was going to mention yeah it was I went to look at them quickly because before the meeting so we will talk about that the next meeting I'll let know that she yeah so it was the May 22nd regular meeting minutes they're not included so we will pass on that moving on to seven administrators report Eric is hopefully enjoying himself or he is not present so we will pass on that he always has lots of info to talk about moving on to item eight which is liaison reports is there anybody that's currently Rob I know you're on the capital Improvement well we didn't we didn't have a CIP meeting that was canceled so okay and then Louise are you on a committee no okay anyone else have anything they want to share Brian is there anything with the wre Department recre commission not at this time now okay all right we'll have to all be I hope I can say this well we'll be tuning in to see what happens when they I know they have to hire someone for the community c/ Senior Center we'll be anxiously awaiting all of that happening okay so moving on from liaison reports number nine is board open discussion I'm just going to State one thing and it's not even anything
important so or that we need to I'm hoping you know I had a little discussion with a member today ou know I think I'm going to refrain I I think it's better to talk about it with with the whole group so I'm gonna gonna just end it there it's nothing nothing bad just a suggestion I was going to make and I think it's better with the whole group so since there's five we'll wait till we have our me meeting anyone else open I have okay Kim I just wanted to let you guys know that I did attend the stepup ceremony and the graduation a it was wonderful I was happy to be there thank you it was great to go and represent the board of Finance thank you so much that's great great input I know they're great with it inviting all of us and we tried to go to as many things as possible but that one wasn't on my agenda but great glad to hear it that's always fun for the kids okay we're moving on to correspondence number 10 I don't think we have anything we're bringing forward so we've already talked about yeah Shannon's email was really the one thing and we right talked about it it was part of our other business so yeah thank you
Rob I don't get to speak again we're we're getting there I'll wait for the public comment we've had enough of you so number 11 we're moving on to public speak and as noted Shannon do you have anything you want to add till tonight the only other thing thank you so much for letting me talk so much tonight and I think it was really helpful for both our boards I just want to make clear Cheryl had intimated that the board of Finance might be further involved with regard to the 2% non-aps account and bottom line you are no longer going to have to be involved so the only involvement from the board of Finance previously prior to the state enacting the new law is that you had to approve if the Board of Ed wanted to put money into the 2% non-aps account that no longer is the case and by prior policy and state law the Board of Ed was allowed to take out whatever it needed from the 2% non-aps account so bottom line one thing off the board of finances to-do list thanks very much again for allowing me to speak tonight thank you Shannon no we appreciated it and thank you for clarification on that with the new rules
and regulations that you'll just be the Board of Ed will just be allowed to transfer it into there and you know use it as they you know deem so thank you for that I guess at this time if there's no other things does anyone want to make a motion to adjourn the meeting I'll make the motion to adour the meeting okay Louise Louise is making the motion I just want to say it so for the minutes Louise is making the motion to adjourn the meeting and Rob has seconded it so at 7:56 pm at least on my cell phone the meeting is adjourned thank you everybody looking forward to July thanks thanks for the quick meeting yeah thank you appreciate that have a good one all right have a good one